UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
WASHINGTON,
DC 20549
SCHEDULE
14A
(RULE
14a-101)
SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the Securities
Exchange
Act of 1934 (Amendment No. )
Filed by
the Registrant x
Filed by
a Party other than the Registrant o
Check the
appropriate box:
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Preliminary
proxy statement.
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¨
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Confidential, for use of the
Commission Only (as permitted by Rule
14a-6(e)(2)).
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x
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Definitive
Proxy Statement.
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¨
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Definitive
Additional Materials.
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¨
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Soliciting
Material Pursuant to § 240.14a-12.
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Education
Realty Trust, Inc.
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(Name
of Registrant as Specified in its Charter)
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N/A
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(Name
of Person(s) Filing Proxy Statement, if Other Than the
Registrant)
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Payment
of Filing Fee (Check the appropriate box):
x No fee
required.
¨ Fee computed
on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
(1) Title of each class of
securities to which transaction applies:
(2) Aggregate number of
securities to which transaction applies:
(3) Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11(set forth the amount on which the filing fee is
calculated and state how it was determined):
(4) Proposed maximum
aggregate value of transaction:
(5) Total fee
paid:
¨ Fee paid
previously with preliminary materials.
¨ Check box if
any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and
identify the filing for which the offsetting fee was paid previously. Identify
the previous filing by registration statement number, or the form or schedule
and the date of its filing.
(1) Amount Previously
Paid:
(2) Form, Schedule or
Registration Statement No.:
(3) Filing
Party:
(4) Date Filed:
530 Oak
Court Drive, Suite 300
Memphis,
Tennessee 38117
(901)
259-2500
April 9,
2009
Dear
Stockholder:
I would like to extend a personal
invitation for you to join us at our annual meeting of stockholders on
Wednesday, May 20, 2009 at 9:00 a.m., Central Daylight Savings Time, at the
corporate headquarters of Education Realty Trust, Inc. located in Memphis,
Tennessee. The notice of annual meeting of stockholders and proxy statement
accompanying this letter provide an outline of the business to be conducted at
the meeting.
Pursuant to the “e-proxy” rules
promulgated by the Securities and Exchange Commission, we are now primarily
furnishing proxy materials to our stockholders over the Internet. Accordingly,
on or about April 9, 2009, we will mail to our stockholders (other than those
who have previously requested electronic or paper delivery) a Notice of Internet
Availability of Proxy Materials. On the date of the mailing of the Notice of
Internet Availability of Proxy Materials, all stockholders of record and
beneficial owners will have the ability to access all of the proxy materials on
a web site referred to in the Notice of Internet Availability of Proxy
Materials. These proxy materials will be available free of charge. The e-proxy
rules provide us the opportunity for cost savings on the printing and
distribution of our proxy materials, and we hope that, if possible and
convenient, you will avail yourself of this option.
Your vote is
important. Whether or not you expect to attend the meeting, I
encourage you to vote. Please sign and return your proxy card or give
your proxy authorization via the telephone or Internet prior to the meeting.
Doing so will ensure that your shares will be represented and voted at the
meeting, even if you cannot attend.
Sincerely,
Paul
O. Bower
Chairman
of the Board of Directors,
Chief
Executive Officer and President
530 Oak
Court Drive, Suite 300
Memphis,
Tennessee 38117
(901)
259-2500
NOTICE
OF ANNUAL MEETING OF STOCKHOLDERS
You are
invited to attend the 2009 Annual Meeting of Stockholders of Education Realty
Trust, Inc.
When
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9:00
a.m., Central Daylight Savings Time, on May 20, 2009.
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Where
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Corporate
Headquarters, 530 Oak Court Drive, Suite 300, Memphis, Tennessee
38117.
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Items
of Business
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· To
elect five directors to serve until the 2010 Annual Meeting of
Stockholders and until their successors have been duly elected and qualify
(Proposal 1);
· To
ratify the appointment of Deloitte & Touche LLP as our independent
registered public accounting firm for the fiscal year ending December 31,
2009 (Proposal 2);
· To
reapprove the performance goals under the Education Realty Trust, Inc.
2004 Incentive Plan pursuant to Section 162(m) of the Internal Revenue
Code (Proposal 3); and
· To
conduct such other business as may properly come before the meeting or any
adjournment or postponement thereof.
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Record
Date
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Stockholders
of record as of the close of business on March 20, 2009 will be entitled
to notice of and to vote at the 2009 Annual Meeting of
Stockholders.
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Voting
by Proxy or Proxy Authorization
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Education
Realty Trust, Inc., on behalf of the Board of Directors, is soliciting
your proxy to ensure that a quorum is present and that your shares are
represented and voted at the meeting. Please see the Notice of Internet
Availability of Proxy Materials for information about giving your proxy
authorization over the Internet or by telephone. You may also request a
paper proxy card to submit your vote by mail, if you prefer. If you later
decide to vote at the meeting, information about revoking your proxy prior
to the meeting is also provided. You may receive more than one set of
proxy materials and proxy cards. Please promptly complete, sign and return
each proxy card that you receive or give your proxy authorization over the
telephone or on the Internet to ensure that each of your shares are
represented and voted.
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Recommendations
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The
Board of Directors recommends that you vote “FOR” each nominee for
director; “FOR”
Proposal 2; and “FOR” Proposal
3.
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By
Order of the Board of Directors, |
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Randall
H. Brown
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Secretary
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April 9,
2009
Memphis,
Tennessee
Important
Notice Regarding the Availability of Proxy Materials
for
the Stockholders Meeting to Be Held On May 20, 2009
This
Proxy Statement and the Annual Report on Form 10-K
are
available at www.edrtrust.com
TABLE
OF CONTENTS FOR EDUCATION REALTY TRUST PROXY STATEMENT
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Page
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Information
About The Annual Meeting
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1
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Information
About Voting
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2
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Additional
Information
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5
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Proposal
1 – Election Of Directors
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7
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Corporate
Governance
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8
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Certain
Relationships And Related Transactions
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12
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Security
Ownership Of Certain Beneficial Owners And Management
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14
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Executive
Officers
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17
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Compensation
Discussion And Analysis
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19
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Executive
Compensation
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27
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Potential
Payments Upon Termination Or Change In Control
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31
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2008
Director Compensation
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34
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Compensation
Committee Interlocks And Insider Participation
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Compensation
Committee Report
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34
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Audit
Committee Report
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35
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Proposal
2 – Ratification Of The Appointment Of The Independent Registered Public
Accounting Firm
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36
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Proposal
3 – Reapproval Of The Performance Goals Under The 2004 Incentive
Plan
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37
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Other
Matters
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40
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Education
Realty Trust, Inc. 2004 Incentive Plan
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530 Oak
Court Drive, Suite 300
Memphis,
Tennessee 38117
(901)
259-2500
_______________________________________
PROXY
STATEMENT FOR THE
2009
ANNUAL MEETING OF STOCKHOLDERS
_______________________________________
This Proxy Statement is furnished by
Education Realty Trust, Inc., a Maryland corporation, on behalf of the Board of
Directors for use at the 2009 Annual Meeting of Stockholders, or Annual Meeting,
and at any adjournment or postponement thereof for the purposes set forth herein
and in the accompanying Notice of Annual Meeting of Stockholders. When used in
this Proxy Statement, the terms “EDR,” “we,” “us” or “our” refer to Education
Realty Trust, Inc.
In accordance with the rules and
regulations adopted by the Securities and Exchange Commission, or SEC, we are
now primarily furnishing proxy materials to our stockholders over the Internet
instead of mailing printed copies of those materials to each stockholder. Only
stockholders of record at the close of business on March 20, 2009 will be
entitled to notice of and to vote at the Annual Meeting. On or about April 9,
2009, we expect to send most of our stockholders a Notice of Internet
Availability of Proxy Materials containing instructions on how to access our
proxy materials, including this Proxy Statement and the Annual Report on Form
10-K, or Annual Report, for the 2008 fiscal year. The Notice of Internet
Availability of Proxy Materials also instructs you how to access the proxy card
and give your proxy authorization by telephone or over the Internet. If you
received a Notice of Internet Availability of Proxy Materials by mail, you will
not receive a printed copy of the proxy materials. If you would like to receive
a paper or electronic copy of our proxy materials, you should follow the
instructions for requesting such materials included in the Notice of Internet
Availability of Proxy Materials. If you previously elected to receive a printed
or electronic copy of our proxy materials, you will continue to receive these
materials by mail or e-mail, which we also expect to distribute on or about
April 9, 2009. You will continue to receive paper or electronic copies of our
proxy materials in the future until you elect otherwise.
INFORMATION
ABOUT THE ANNUAL MEETING
Why
did I receive a one-page notice in the mail regarding the Internet availability
of proxy materials instead of a full set of proxy materials?
As permitted by the rules and
regulations adopted by the SEC, we are providing access to our proxy materials
over the Internet. Accordingly, we are mailing a Notice of Internet Availability
of Proxy Materials to stockholders containing instructions about how to access
this Proxy Statement and the Annual Report and how to vote over the telephone or
on the Internet. In addition, stockholders may request to receive proxy
materials in printed form by mail or electronically by e-mail on an ongoing
basis. Choosing to receive your future proxy materials by e-mail will save us
the cost of printing and mailing documents to you. If you choose to receive
future proxy materials by e-mail, you will receive an e-mail next year with
instructions containing a link to those materials and a link to the proxy voting
site.
When
is the Annual Meeting?
The Annual Meeting will be held at 9:00
a.m., Central Daylight Savings Time, on May 20, 2009.
Where
will the Annual Meeting be held?
The Annual Meeting will be held at
EDR’s corporate headquarters located at 530 Oak Court Drive, Suite 300, Memphis,
Tennessee 38117.
What
items will be voted on at the Annual Meeting?
There are three matters scheduled for a
vote at the meeting:
1. To
elect five directors to serve until the 2010 Annual Meeting of Stockholders and
until their successors have been duly elected and qualify;
2. To
ratify the appointment of Deloitte & Touche LLP as our independent
registered public accounting firm for the fiscal year ending December 31, 2009;
and
3. To
reapprove the performance goals under the Education Realty Trust, Inc. 2004
Incentive Plan pursuant to Section 162(m) of the Internal Revenue
Code.
As of the date of this Proxy Statement,
we are not aware of any other matters that will be presented for consideration
at the Annual Meeting.
What
are the Board of Directors’ recommendations?
Our Board of Directors recommends that
you vote:
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“FOR”
the election of each of the five nominees named herein to serve on the
Board of Directors;
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“FOR”
the ratification of the appointment of Deloitte & Touche LLP as EDR’s
independent registered public accounting firm for the fiscal year ending
December 31, 2009; and
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“FOR”
the reapproval of the performance goals under the Education Realty Trust,
Inc. 2004 Incentive Plan pursuant to Section 162(m) of the Internal
Revenue Code.
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Will
EDR’s directors be in attendance at the Annual Meeting?
EDR encourages, but does not require,
its directors to attend annual meetings of stockholders. However, EDR
anticipates that all of its current directors will attend the Annual
Meeting.
INFORMATION
ABOUT VOTING
Who
is entitled to vote at the Annual Meeting?
Only stockholders of record at the
close of business on the record date, March 20, 2009, are entitled to receive
notice of and to vote at the Annual Meeting, or any postponement or adjournment
of the Annual Meeting. As of the close of business on March 20, 2009, EDR had
28,518,966 shares of common stock outstanding.
Stockholders of Record: Shares
Registered in Your Name. If, on March 20, 2009, your shares
were registered directly in your name with EDR’s transfer agent, American Stock
Transfer & Trust Company, then you are a stockholder of record. As a
stockholder of record, you may vote in person at the Annual Meeting or vote by
proxy.
Beneficial Owner: Shares Registered
in the Name of a Broker or Bank. If, on March 20, 2009, your
shares were held in an account at a broker, bank or other agent, then you are
the beneficial owner of shares held in “street name,” and the Notice of Internet
Availability of Proxy Materials was forwarded to you by that organization. The
organization holding your account is considered to be the stockholder of record
for purposes of voting at the Annual Meeting. As a beneficial owner, you have
the right to direct your broker, bank or other agent on how to vote the shares
in your account. You are also invited to attend the Annual Meeting. However,
since you are not the stockholder of record, you may not vote your shares in
person at the Annual Meeting unless you request and obtain a valid proxy from
your broker, bank or other agent.
How
do I vote?
You may either vote “FOR” all the
nominees to the Board of Directors or you may withhold your vote for all
nominees or for any nominee you specify. For each of the other matters to be
voted on, you may vote “FOR” or “AGAINST” or abstain from voting. The procedures
for voting are set forth below:
Stockholder of Record: Shares
Registered in Your Name. If you are a stockholder of record, you may vote
in person at the Annual Meeting or by giving your proxy authorization over the
telephone or on the Internet. In addition, you may request a proxy card from us
as instructed in the Notice of Internet Availability of Proxy Materials and
indicate your vote by completing, signing and dating the card where indicated
and mailing the card in the postage paid envelope provided. Whether or not you plan to attend the
Annual Meeting, we urge you to vote by proxy or give your proxy authorization to
ensure your vote is counted. You may still attend the Annual Meeting and
vote in person if you have already voted by proxy or given your proxy
authorization.
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To
vote in person, attend the Annual Meeting, and we will provide you with a
ballot when you arrive.
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To
give your proxy authorization over the telephone or on the Internet,
follow the instructions for accessing the proxy materials provided in the
Notice of Internet Availability of Proxy
Materials.
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To
vote using a proxy card, request a proxy card from us as instructed in the
Notice of Internet Availability of Proxy Materials and then complete, sign
and date the proxy card you receive and return it promptly in the postage
paid envelope provided. If your signed proxy card is received by close of
business on May 19, 2009, we will vote your shares as you
direct.
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Beneficial Owner: Shares Registered
in the Name of Broker or Bank. If you are a beneficial owner of shares
registered in the name of your broker, bank or other agent, you should have
received the Notice of Internet Availability of Proxy Materials from that
organization rather than from EDR. You should follow the instructions provided
by your broker, bank or other agent as to how to vote your shares. To vote in
person at the Annual Meeting, you must obtain a valid proxy from your broker,
bank or other agent. To do this, follow the instructions from your broker, bank
or other agent included with the Notice of Internet Availability of Proxy
Materials or contact your broker, bank or other agent to request a proxy
form.
We
provide Internet proxy authorization on-line with procedures designed to
ensure the authenticity and correctness of your proxy authorization
instructions. However, please be aware that you must bear any costs
associated with your Internet access, such as usage charges from Internet
access providers and telephone
companies.
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How
many votes do I have?
On each matter to be voted upon, you
have one vote for each share of common stock which you own as of the close of
business on March 20, 2009.
What
if I return a proxy card but do not make specific choices?
If you request a proxy card and return
the card signed and dated without marking any voting selections, your shares
will be voted “FOR” the election of all five nominees for director, “FOR” the
ratification of the appointment of Deloitte & Touche LLP as our independent
registered public accounting firm for the fiscal year ending December 31, 2009
and “FOR” the reapproval of the performance goals of the Education Realty Trust,
Inc. 2004 Incentive Plan pursuant to Section 162(m) of the Internal Revenue
Code. If any other matter is properly presented at the meeting, your proxy (one
of the individuals named on your proxy card) will vote your shares as
recommended by the Board of Directors or, if no recommendation is given, will
vote your shares using his discretion.
Can
I change my vote after I return my proxy card?
Yes. If you are the record holder of
your shares, you may revoke your proxy in any one of three ways:
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You
may submit another properly completed proxy bearing a later date which is
received by close of business on May 19,
2009;
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You
may send a written notice which is received by close of business on May
19, 2009 that you are revoking your proxy to 530 Oak Court Drive, Suite
300, Memphis, Tennessee 38117, Attention: Randall H. Brown, Corporate
Secretary; or
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You
may attend the Annual Meeting and notify the election officials at the
meeting that you wish to revoke your proxy and vote in person. However,
your attendance at the meeting will not, by itself, revoke your
proxy.
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If your
shares are held by your broker or bank as a nominee or agent, you should follow
the instructions provided by your broker or bank.
How
are votes counted?
Votes will be counted by the inspector
of election appointed for the Annual Meeting who will separately count “FOR” and
withheld votes and, with respect to proposals other than the election of the
five director nominees, “AGAINST” votes, abstentions and broker
non-votes.
If your shares are held by your broker
or bank as your nominee, you will need to obtain a proxy form from the
organization that holds your shares and follow the instructions included on that
form regarding how to instruct your broker or bank to vote your shares. Please
note that brokers and banks that have not received voting instructions from
their clients cannot vote on their clients’ behalf on “non-routine” proposals
but may vote their clients’ shares on “routine” proposals. Proposal 1 (election
of directors), Proposal 2 (ratification of the appointment of Deloitte &
Touche LLP) and Proposal 3 (reapproval of performance goals under the 2004
Incentive Plan) are each routine proposals. In the event that a broker, bank,
custodian, nominee or other record holder of our common stock indicates on a
proxy that it does not have discretionary authority to vote certain shares on a
particular matter, then those shares will be treated as broker non-votes.
Abstentions and broker non-votes have no effect and will not be counted towards
the vote total for any proposal.
How many votes are needed to approve
each proposal?
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The
affirmative vote of a plurality of all the votes cast at the Annual
Meeting at which a quorum is present is necessary for the election of a
director. Therefore, for the five director positions, the nominees
receiving the most “FOR” votes (among votes properly cast in person or by
proxy) will be elected.
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To
be approved, Proposal 2, the ratification of the appointment of Deloitte
& Touche LLP as EDR’s independent registered public accounting firm
for the fiscal year ending December 31, 2009, must receive more votes in
favor of ratification than votes cast against. However, the Audit
Committee is not bound by a vote either for or against the proposal. The
Audit Committee will consider a vote against the firm by the stockholders
in selecting EDR’s independent registered public accounting firm in the
future.
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To
be approved, Proposal 3, the reapproval of the performance goals under the
Education Realty Trust, Inc. 2004 Incentive Plan pursuant to Section
162(m) of the Internal Revenue Code, must receive more votes in favor of
reapproval than votes cast against. This plan was previously adopted by
our Board of Directors and approved by our sole stockholder effective as
of January 31, 2005.
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How
many shares must be present to constitute a quorum for the Annual
Meeting?
A quorum of stockholders is necessary
to hold a valid meeting. A quorum will be present if at least a majority of the
outstanding shares entitled to vote are represented by stockholders present at
the Annual Meeting or by proxy. As of the close of business on March
20, 2009, the record date, there were 28,518,966 shares outstanding and entitled
to vote. Thus, 14,259,484 shares must be represented by stockholders present at
the Annual Meeting or by proxy to have a quorum.
Your shares will be counted towards the
quorum only if you vote in person at the Annual Meeting or if you submit a valid
proxy (or one is submitted on your behalf by your broker, bank or other
nominee). Abstentions and broker non-votes will be counted towards the quorum
requirement. If there is no quorum, the Chairman of the Annual Meeting may
adjourn the meeting to another date.
How
can I find out the results of the voting at the Annual Meeting?
Preliminary voting results will be
announced at the Annual Meeting. Final results will be published in EDR’s
quarterly report on Form 10-Q for the second quarter of 2009.
ADDITIONAL
INFORMATION
How
and when may I submit a stockholder proposal for EDR’s 2010 annual meeting of
stockholders?
Our annual meeting of stockholders is
generally held in May of each year. We will consider for inclusion in our proxy
materials for the 2010 annual meeting of stockholders proposals that are
received at our executive offices no later than December 10, 2009 and that
comply with all applicable requirements of Rule 14a-8 promulgated under the
Securities Exchange Act of 1934, as amended, or the Exchange Act, and our
Amended and Restated Bylaws. Stockholders must submit their proposals to our
corporate headquarters located at 530 Oak Court Drive, Suite 300, Memphis,
Tennessee 38117, Attention: Randall H. Brown, Corporate Secretary.
In addition, any stockholder who wishes
to propose a nominee to the Board of Directors or propose any other business to
be considered by the stockholders (other than a stockholder proposal to be
included in our proxy materials pursuant to Rule 14a-8 of the rules promulgated
under the Exchange Act) must comply with the advance notice provisions and other
requirements of Article II, Section 11 of our Amended and Restated Bylaws, which
are on file with the SEC and may be obtained from our Corporate Secretary upon
request. These notice provisions require that nominations of persons for
election to the Board of Directors and proposals of business to be considered by
the stockholders for the 2010 annual meeting must be made in writing and
submitted to our Corporate Secretary at the address above no earlier than
November 10, 2009 and no later than December 10, 2009. For instructions and
requirements regarding submitting proposals for the 2010 annual meeting of
stockholders, see the section in this Proxy Statement entitled “Corporate Governance – Nominations
by Stockholders” below.
How
can I obtain EDR’s Annual Report?
Our Annual Report for the fiscal year
ended December 31, 2008, as filed with the SEC, is available on our website at
www.educationrealty.com. If you wish to have a copy of our Annual Report for the
fiscal year ended December 31, 2008, as well as a copy of any exhibit
specifically requested, we will mail these documents to you without charge.
Requests should be sent to Education Realty Trust, Inc., 530 Oak Court Drive,
Suite 300, Memphis, Tennessee 38117. A copy of our Annual Report has also been
filed with the SEC and may be accessed from the SEC’s homepage at
www.sec.gov.
The Annual Report for the fiscal year
ended December 31, 2008 is not to be treated as part of the proxy solicitation
materials.
Who
is paying for this proxy solicitation?
We will pay for the entire cost of
soliciting proxies. In addition to the costs of mailing the Notice of Internet
Availability of Proxy Materials, posting of the proxy materials on the Internet
and mailing of any requested proxy materials, our directors and employees may
also solicit proxies in person, by telephone or by other means of communication.
Directors and employees will not be paid any additional compensation for
soliciting proxies. We may also reimburse brokerage firms, banks and other
agents for the cost of forwarding proxy materials to beneficial
owners.
How
many copies should I receive if I share an address with another
stockholder?
The SEC has adopted rules that permit
companies and intermediaries (such as brokers) to implement a delivery procedure
called “householding.” Under this procedure, multiple stockholders who reside at
the same address may receive a single copy of our proxy materials, including the
Notice of Internet Availability of Proxy Materials and Annual Report, unless the
affected stockholder has provided contrary instructions. This procedure provides
extra convenience for stockholders and cost savings for companies.
EDR and some brokers may be
householding our Annual Report and proxy materials, including the Notice of
Internet Availability of Proxy Materials. A single Notice of Internet
Availability of Proxy Materials and, if applicable, a single set of Annual
Report and other proxy materials will be delivered to multiple stockholders
sharing an address unless contrary instructions have been received from the
affected stockholders. Once you have received notice from your broker that it
will be householding communications to your address, householding will continue
until you are notified otherwise or until you revoke your consent. If you did
not respond that you did not want to participate in householding, you were
deemed to have consented to the process. Stockholders may revoke their consent
at any time by contacting Broadridge ICS, either by calling toll-free (800)
542-1061, or by writing to Broadridge ICS, Householding Department, 51 Mercedes
Way, Edgewood, New York, 11717.
Upon written or oral request, EDR will
promptly deliver a separate copy of the Notice of Internet Availability of Proxy
Materials and, if applicable, Annual Report and other proxy materials to any
stockholder at a shared address to which a single copy of any of those documents
was delivered. To receive a separate copy of the Notice of Internet Availability
of Proxy Materials and, if applicable, Annual Report and other proxy materials,
you may send a written request to 530 Oak Court Drive, Suite 300, Memphis,
Tennessee 38117, Attention: Randall H. Brown, Corporate Secretary, or call (901)
259-2500. In addition, if you are receiving multiple copies of the Notice of
Internet Availability of Proxy Materials and, if applicable, Annual Report and
other proxy materials, you can request householding by contacting our Corporate
Secretary in the same manner.
Who
should I contact if I have any questions?
If you have any questions about the
Annual Meeting, these proxy materials or your ownership of EDR common stock,
please contact Randall H. Brown, Corporate Secretary, at 530 Oak Court Drive,
Suite 300, Memphis, Tennessee 38117, or by calling (901) 259-2500.
PROPOSAL
1
ELECTION
OF DIRECTORS
Introduction
At the
Annual Meeting, five persons will be elected to serve on our Board of Directors,
each for a one-year term or until their successors are duly elected and qualify.
There are no family relationships among any of the members of our Board of
Directors.
Directors
are elected by a plurality of the votes cast at the Annual Meeting in the
election of directors. Shares represented by executed proxies will be voted, if
authority to do so is not withheld, for the election of the five nominees named
below. In the event that any nominee should be unavailable for election as a
result of an unexpected occurrence, such shares will be voted for the election
of such substitute nominee as the Board of Directors may select. Each
person nominated for election has agreed to serve if elected, and management has
no reason to believe that any nominee will be unable to serve.
Set forth
below are descriptions of the backgrounds and principal occupations of each of
our directors and the period of time during which he has served as a
director.
Current
Director Nominees
Paul O.
Bower, age 66, has served as Chairman of our Board of Directors since
July 2004. He is also our Chief Executive Officer and President. Mr. Bower
joined our predecessor, Allen & O’Hara, Inc., or Allen & O’Hara, in July
1969, and from 1969 to 1977, he served as Assistant General Manager of Granville
Towers (University of North Carolina), General Manager of The Towers (University
of Wisconsin) and Summit Hall (West Virginia University), and Regional Director
and Branch Manager of Allen & O’Hara’s student housing/foodservice group. In
1977, Mr. Bower was promoted to Vice President of the student housing group of
Allen & O’Hara’s management services department, and he became Senior Vice
President of that department in 1979. In 1994, Mr. Bower was named Senior Vice
President of Management Contract Development, and in 1997, he was named
Executive Vice President of Development. In January 1998, he became Chief
Executive Officer and President of Allen & O’Hara. Mr. Bower holds the
Certified Property Manager designation conferred by the Institute of Real Estate
Management (IREM) and is a member of the Memphis Board of Realtors and the
Association of College and University Housing Officers – International. Mr.
Bower also serves on the Board of Directors of Youth Villages, a local private
nonprofit organization dedicated to helping emotionally and behaviorally
troubled children and their families.
Monte J.
Barrow, age 64, has served as a member of our Board of Directors since
January 2005. From February 1982 until August 2002, Mr. Barrow served as the
Chief Financial Officer and Senior Vice President of MS Carriers, Inc., a
publicly-traded trucking transportation company (NASDAQ: MSCA). While serving as
Chief Financial Officer of MS Carriers, Mr. Barrow was responsible for the
accounting, financial, human resources and information technology departments.
Mr. Barrow retired in August 2002 following the sale of MS Carriers to Swift
Transportation Company, Inc. Since February 2003, Mr. Barrow has been
self-employed as the owner and operator of two privately-held businesses. In
March of 2008, Mr. Barrow joined City Enterprises as its Chief Financial
Officer. City Enterprises is a group of companies with holdings in automobile
retail sales, automobile auctions, dealer finance, personal finance and real
estate. This group of businesses is privately owned.
William J.
Cahill, age 63, has served as a member of our Board of Directors since
January 2005. Mr. Cahill has served as the Corporate Vice President of Human
Resources of FedEx Corporation (NYSE: FDX) since June 2004 until his retirement
in June 2007. He served as Vice President of Human Resources of FedEx
Corporation from February 1998 until June 2004. He had been with FedEx since
December 1979. In his role, Mr. Cahill was responsible for executive
compensation, succession planning, healthcare strategy, retirement investment,
employment, legal compliance and other human resources functions at FedEx
Corporation.
John L.
Ford, age 63, has served as a member of our Board of Directors since
January 2005. Dr. Ford is the Senior Vice President and Dean of Campus Life at
Emory University where he oversees student housing and seventeen other
departments. Dr. Ford was a professor of policy analysis and management and the
dean of students at Cornell University from 1992 to 2000. He has held
administrative, academic or research positions at the University of Exeter in
England, the University of British Columbia in Canada, the Japanese Nursing
Association in Japan, the Dokkyo University Medical School in Japan, Johns
Hopkins University and the University of Chicago. Dr. Ford is currently a member
of the Board of Trustees of the University of the South.
Wendell W.
Weakley,
age 54, has served as a member of our Board of Directors since May 2007. Mr.
Weakley is the Chief Executive Officer and President of the University of
Mississippi Foundation. Prior to joining the Foundation on July 1, 2006, he was
with PricewaterhouseCoopers LLP, or PwC, from August 1976 to June 2006. Mr.
Weakley was an audit partner with PwC serving public clients in the
manufacturing, distribution and retail sectors in the Memphis, Dallas and Tampa
offices over his career. As an audit manager, he also served a two-year
international tour of duty with PwC. He has served as the Office Managing
Partner for the Memphis office of PwC as well as the audit and industry leader
in the Dallas/Ft. Worth market for PwC. He was also a Regional Risk Management
partner for PwC. Mr. Weakley is a Certified Public Accountant.
The
Board of Directors recommends a vote “FOR” each nominee named
above.
CORPORATE
GOVERNANCE
Director
Independence
As required under the New York Stock
Exchange, or the NYSE, listing standards, a majority of the members of a listed
company’s board of directors must qualify as “independent” as affirmatively
determined by the Board of Directors. Consistent with the requirements of the
SEC, the NYSE, our Corporate Governance Guidelines and general corporate “best
practices” proposals, our Board of Directors reviews all relevant transactions
or relationships between each director and EDR, senior management and our
independent registered public accounting firm. During this review, the Board of
Directors considers whether there are any transactions or relationships between
directors or any member of their immediate family (or any entity of which a
director or an immediate family member is an executive officer, general partner
or significant equity holder) and members of EDR’s senior management or their
affiliates. The Board of Directors consults with EDR’s corporate counsel to
ensure that its determinations are consistent with all relevant securities and
other laws and regulations regarding the definition of
“independent.”
As a result of this review, our Board
of Directors affirmatively determined that the following four of our five
current directors are “independent” within the meaning of the applicable NYSE
listing standards and our Corporate Governance Guidelines: Messrs.
Barrow, Cahill, Weakley and Dr. Ford. Mr. Bower, our Chief Executive Officer and
President, is not “independent” within the meaning of the NYSE listing
standards.
Board
and Committee Meetings; Attendance
EDR encourages, but does not require,
its directors to attend annual meetings of stockholders. With the exception of
Dr. Ford, all of the directors attended the 2008 annual meeting of
stockholders. The Board of Directors held
10 meetings during
2008. Every member of the Board of Directors attended at least 75% of the
aggregate of (1) all board meetings and (2) all committee meetings for
committees on which the director served. In addition, our independent directors
conduct regularly scheduled meetings without the presence of non-independent
directors or management. Mr. Barrow, as lead director, serves as chairman for
executive sessions of the independent directors and presides over these
meetings.
Board
Committees
The Board of Directors has established
three permanent committees that have certain responsibilities for our governance
and management. These committees are the Audit Committee, the Compensation
Committee and the Nominating and Corporate Governance Committee. The Board of
Directors has adopted charters for the Audit Committee, Compensation Committee
and the Nominating and Corporate Governance Committee which can be found on the
Investor Relation’s page of our corporate website at www.educationrealty.com
under the category “Governance Documents.” EDR will also provide a copy of these
documents to any person, without charge, upon written request to Education
Realty Trust, Inc., Investor Relations Manager, 530 Oak Court Drive, Suite 300,
Memphis, Tennessee 38117.
The Board of Directors has determined
that each member of the Audit Committee meets the independence and financial
sophistication requirements of the NYSE applicable to members of the Audit
Committee, as well as the Audit Committee independence standards established by
the SEC. Further, the Board of Directors has determined that Mr. Weakley, the
Audit Committee Chairman, is an “audit committee financial expert” as defined by
the rules of the SEC. In addition, the Board of Directors has determined that
each member of the Compensation Committee and the Nominating and Corporate
Governance Committee satisfies the independence requirements of the
NYSE.
The current membership of and
information about each committee of the Board of Directors is set forth
below.
Committee,
Current
Members and
Number
of Meetings Held
|
|
Committee
Functions
|
Audit
Committee
Current
Members:
Mr.
Weakley (Chairman)
Mr.
Barrow
Mr.
Cahill
8
Meetings in 2008
|
|
·
appoints our independent registered public accounting firm,
oversees their work and reviews the scope of the audit to be conducted by
them, as well as the results of their audit;
·
reviews the scope of our internal system of controls and appraises
our financial reporting activities (including our proxy statement and
annual report) and the accounting standards and principles
followed;
·
reviews and discusses with management and the independent
registered public accounting firm various topics and events that may have
significant financial impact on our business, and it reviews and discusses
with management major financial risk exposure and steps that management
has taken to monitor and control such exposure;
·
reviews the adequacy and effectiveness of our internal controls,
internal audit procedures and disclosure controls and procedures, as well
as management’s reports thereon; and
·
reviews and approves all transactions with related persons pursuant
to EDR’s Related Party Transactions Policy.
|
Nominating
and Corporate Governance Committee
Current
Members:
Dr.
Ford (Chairman)
Mr.
Barrow
Mr.
Weakley
4
Meetings in 2008
|
|
·
identifies, screens and recommends outstanding individuals who
qualify to serve as members of the Board of Directors and recommends to
the Board of Directors the director nominees for election or re-election
by our stockholders at each annual meeting of stockholders;
·
reviews and makes recommendations to the Board of Directors
regarding our corporate governance principles, including the structure,
composition and functioning of the Board of Directors and all committees
thereof, oversight by the Board of Directors of management actions and
reporting duties of management;
·
reviews, approves and recommends to the Board of Directors any
change in independent director compensation; and
·
reviews procedures for meetings of the Board of Directors,
including the appropriateness and adequacy of the information supplied to
directors prior to and during Board of Directors meetings.
|
Compensation
Committee
Current
Members:
Mr.
Cahill (Chairman)
Mr.
Barrow
Dr.
Ford
5
Meetings in 2008
|
|
·
sets compensation for our Chief Executive Officer based on an
evaluation of his performance in light of goals and objectives determined
by the Compensation Committee;
·
sets the compensation for our other executive officers based on the
recommendations of the Chief Executive Officer;
·
reviews other compensatory and benefit plans pertaining to our
executives and employees; and
·
directs our 2004 Incentive
Plan.
|
Nominating
and Corporate Governance Committee Matters
The Board of Directors has delegated to
the Nominating and Corporate Governance Committee the responsibility of
reviewing and recommending nominees for membership on the Board of Directors. In
its review, the Nominating and Corporate Governance Committee considers factors
such as values and disciplines, ethical standards, age, diversity, background
and skills, all in the context of an assessment of the perceived needs of the
Board of Directors at that point in time. Other characteristics, including but
not limited to, the director nominee’s material relationships with EDR, time
availability, service on other boards of directors and their committees or any
other characteristics which may prove relevant at any given time as determined
by the Nominating and Corporate Governance Committee are also reviewed for
purposes of determining a director nominee’s qualification.
Candidates for director nominees are
evaluated by the Nominating and Corporate Governance Committee in the context of
the current composition of the Board of Directors, the operating requirements of
EDR and the long-term interests of EDR’s stockholders. In the case of new
director candidates, the Nominating and Corporate Governance Committee also
determines whether the nominee is independent for NYSE purposes, which
determination is based upon applicable NYSE listing standards, applicable SEC
rules and regulations, our Corporate Governance Guidelines and the advice of
counsel, if necessary. The Nominating and Corporate Governance Committee also
uses its network of contacts to compile a list of potential candidates but may
also engage, if it deems appropriate, a professional search firm. The Nominating
and Corporate Governance Committee conducts any appropriate and necessary
inquiries into the backgrounds and qualifications of possible candidates after
considering the function and needs of the Board of Directors. In the case of
incumbent directors whose terms of office are set to expire, the Nominating and
Corporate Governance Committee reviews such directors’ overall service to EDR
during their respective term, including the number of meetings attended, level
of participation, quality of performance and any other relationships and
transactions that might impair such directors’ independence. The Nominating and
Corporate Governance Committee meets to discuss and consider such candidates’
qualifications and then selects a nominee for recommendation to the Board of
Directors by majority vote. To date, the Nominating and Corporate Governance
Committee has not paid a fee to any third party to assist in the process of
identifying or evaluating director candidates.
The Nominating and Corporate Governance
Committee has evaluated and recommends each of the directors standing for
election at the Annual Meeting.
Director Compensation
It is the role of the Nominating and
Corporate Governance Committee, on behalf of the Board of Directors, to review,
approve and recommend to the Board of Directors any changes to the compensation
of independent directors. The Board of Directors and the Nominating and
Corporate Governance Committee believe that director compensation should fairly
compensate directors for the work required by a company of EDR’s size and scope,
that the compensation should align the directors’ interests with the long-term
interest of stockholders, and that the structure of the compensation should be
simple, transparent and easy for stockholders to understand. The compensation of
independent directors is set forth below.
Annual
Cash Retainer
|
|
$ |
24,000 |
|
Attendance
Fee per meeting of Board of Directors (in person)
|
|
$ |
2,000 |
|
Attendance
Fee per meeting of Board of Directors (via teleconference)
|
|
$ |
1,000 |
|
Attendance
Fee per meeting of Committee
|
|
$ |
1,250 |
|
Additional
Fee per meeting for Chairman of Audit Committee
|
|
$ |
1,500 |
|
Additional
Fee per meeting for Chairman of the Compensation and Nominating
and Corporate Governance Committees
|
|
$ |
500 |
|
Annual
Common Stock Grant
|
|
1,000
shares
|
|
We reimburse our independent directors
for all reasonable expenses incurred in connection with their service on the
Board of Directors. Directors who are employees of EDR or its subsidiaries do
not receive compensation for their services as directors.
Compensation
Committee Matters
The Compensation Committee acts on
behalf of the Board of Directors to establish the compensation of executive
officers of EDR and to provide oversight of EDR’s compensation philosophy. In
addition, the Compensation Committee also reviews the compensatory and benefit
plans available to our executive officers and employees and acts as the
oversight committee with respect to the Education Realty Trust, Inc. 2004
Incentive Plan. The Compensation Committee’s primary processes for establishing
and overseeing executive compensation, including the role of executive officers
in determining or recommending executive compensation, can be found under the
section of this Proxy Statement entitled “Compensation Discussion and Analysis
– Executive Compensation Overview” below.
Nominations
by Stockholders
It is the policy of the Nominating and
Corporate Governance Committee to review and consider all candidates for
nomination and election as directors who may be suggested by any director or
executive officer of EDR. The Nominating and Corporate Governance Committee will
also consider any director candidate nominated by any stockholder if the
recommendation is made in accordance with the procedures set forth in our
Amended and Restated Bylaws. For nominations for election to the Board of
Directors or other business to be properly brought before an annual meeting by a
stockholder, the stockholder must comply with the advance notice provisions and
other requirements of Article II, Section 11 of our Amended and Restated Bylaws.
These notice provisions require that nominations for directors must be received
no more than 150 days and no less than 120 days before the first anniversary of
the date of mailing of the notice for the preceding year’s annual meeting. In
the event that the date of the mailing of the notice for the annual meeting is
advanced or delayed by more than 30 days from the first anniversary of the date
of the mailing of the notice for the preceding year’s annual meeting, notice by
the stockholder, to be timely, must be delivered not earlier than the close of
business on the 150th day prior to the date of mailing of the notice for such
annual meeting and not later than the close of business on the later of the
120th day prior to the date of mailing of the notice for such annual meeting or
the 10th day following the day on which public announcement of the date of
mailing of the notice for such meeting is first made by EDR. Such stockholder’s
notice must set forth certain information including, but not limited to, the
following:
·
|
|
as
to each person whom the stockholder proposes to nominate for election or
reelection as a director, all information relating to such person that is
required to be disclosed in solicitations of proxies for election of
directors in an election contest (even if an election contest is not
involved), or is otherwise required, pursuant to Regulation 14A under
the Exchange Act;
|
·
|
|
as
to any other business that the stockholder proposes to bring before the
Annual Meeting, a description in reasonable detail of the business desired
to be brought before the meeting, the reasons for conducting such business
at the meeting and any material interest in such business of such
stockholder and of each beneficial owner, if any, on whose behalf the
proposal is made; and
|
·
|
|
as
to the stockholder giving the notice, any proposed nominee and each
beneficial owner, if any, on whose behalf the nomination or proposal is
made: (i) the name and address of such stockholder, as they appear on
EDR’s stock ledger, and the current name and business address, if
different, of any proposed nominee and each such beneficial owner; (ii)
the class, series and number of all shares of common stock or other
securities of EDR, if any, which are owned by such stockholder, proposed
nominee or beneficial owner, the date on which each such share of stock or
other security was acquired, the investment intent of such acquisition and
any short interest in any share of stock or
other security of any such person; (iii) a description of whether, and the
extent to which, such stockholder, proposed nominee or beneficial owner,
directly or indirectly, is subject to or during the last six months has
engaged in any hedging, derivative or other similar transaction or series
of transactions in common stock or other securities of EDR; (iv) a
description of any substantial interest, direct or indirect, of such
stockholder, proposed nominee or beneficial owner in EDR; and (v) the name
and address of any other stockholder supporting the nominee for election
or reelection as a director or the proposal of other business, to the
extent known by the stockholder giving
the notice.
|
The foregoing description of the
advance notice provisions of our Amended and Restated Bylaws is a summary and is
qualified in its entirety by reference to the full text of the Amended and
Restated Bylaws. Accordingly, we advise you to review our Amended and Restated
Bylaws for additional stipulations relating to advance notice of director
nominations and stockholder proposals.
Code
of Ethics and Corporate Governance Guidelines
Our Board of Directors has adopted
Corporate Governance Guidelines and a Code of Business Conduct and Ethics that
is applicable to all members of our Board of Directors, our executive officers
and our employees. We have posted these documents on the Investor Relation’s
page of our corporate website at www.educationrealty.com under the category
“Governance Documents.” EDR will provide a copy of these documents to
any person, without charge, upon written request to Education Realty Trust,
Inc., Investor Relations Manager, 530 Oak Court Drive, Suite 300, Memphis,
Tennessee 38117. Any waiver of the Code of Business Conduct and Ethics for an
executive officer or director will be promptly disclosed to stockholders in any
manner that is acceptable under the NYSE listing standards, including but not
limited to distribution of a press release, disclosure on our web site, or
disclosure on Form 8-K. We intend to satisfy our disclosure obligations under
Item 5.05 of Form 8-K related to amendments or waivers of the Code of Business
Conduct and Ethics by posting such information on our corporate
website.
Communications
with the Board of Directors
We have established procedures for
stockholders or other interested parties to communicate directly with the
independent and non-management members of our Board of Directors. Such parties
can contact the Board of Directors by sending written correspondence by mail to
Education Realty Trust, Inc. Board of Directors, 530 Oak Court Drive, Suite 300,
Memphis, Tennessee 38117. All communications made by this means will be received
directly by the Chairman of the Audit Committee. Employees and others who wish
to contact the Board of Directors or any member of the Audit Committee to report
complaints or concerns with respect to accounting, internal accounting controls
or auditing matters may do so anonymously by using this address.
CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS
Shared
Services Agreement
In connection with our formation
transactions, which occurred on January 31, 2005, we acquired the student
housing business of Allen & O’Hara, Inc., or Allen & O’Hara, a company
that is wholly owned by Paul O. Bower, our Chairman, Chief Executive Officer and
President, and his family. Prior to the completion of our formation
transactions, Allen & O’Hara’s student housing business shared the cost of
certain common services with Allen & O’Hara’s hotel properties operations
which we did not acquire and which continue to be operated by Allen &
O’Hara. These services include human resources, information
technology, accounting, legal, payroll, office space, office equipment and
furniture and certain management personnel. We have entered into a shared
services agreement with Allen & O’Hara to provide these services to Allen
& O’Hara for the benefit of its hotel business in exchange for reimbursement
to us of the fair value of the services performed which was $152,166 for the
period ended December 31, 2008. Because Mr. Bower and his family are the sole
stockholders of Allen & O’Hara, any economic benefit realized by Allen &
O’Hara as a result of this agreement will also be realized by Mr.
Bower.
Related
Party Transactions Policy and Procedure
In March 2007, the Board of Directors
adopted a written policy which provides for EDR’s policies and procedures
regarding the identification, review, consideration and approval or ratification
of certain transactions. Pursuant to the Related Party Transactions Policy, the
Audit Committee is to review the material facts of, and either approve or
disapprove of entry into, any transaction, arrangement or relationship
(including any indebtedness or guarantee of indebtedness) in which (i) the
aggregate amount involved will or may be expected to exceed $120,000 in any
calendar year; (ii) EDR is a participant; and (iii) any related party has or
will have a direct or indirect interest (other than solely as a result of being
a director or a less than 10% beneficial owner of another entity). For purposes
of the policy, a related party is any (a) person who is or was (since the
beginning of the last fiscal year for which EDR has filed an annual report and
proxy statement, even if they do not presently serve in that role) an executive
officer, director or nominee for election as a director, (b) greater than 5%
beneficial owner of EDR’s common stock or (c) immediate family member of any of
the foregoing. An immediate family member includes a person’s spouse, parents,
stepparents, children, stepchildren, siblings, mothers- and fathers-in-law,
sons- and daughters-in-law, and brothers- and sisters-in-law and anyone residing
in such person’s home (other than a tenant or employee). No director may
participate in any discussion or approval of a transaction in which he is a
related party except that the director shall provide all material information
concerning the transaction to the Audit Committee.
The Audit Committee has determined that
certain types of transactions shall be deemed to be pre-approved, even if the
aggregate amount involved will exceed $120,000. These pre-approved transactions
include (i) employment of executive officers where compensation is required to
be disclosed in the proxy statement or the executive officer is not an immediate
family member of another executive officer or director of EDR, the related
compensation would be reported in the proxy statement if the executive officer
was a named executive officer and the Compensation Committee approved (or
recommended that the Board of Directors approve) such compensation; (ii)
director compensation which is required to be disclosed in the proxy statement;
(iii) any transaction with another company at which a related party’s only
relationship is as an employee (other than an executive officer), director or
beneficial owner of less than 10% of that company’s shares, if the aggregate
amount involved does not exceed the greater of $1,000,000 or 2% of that
company’s total annual revenues; (iv) any charitable contribution, grant or
endowment made by EDR to a charitable organization, foundation or university at
which a related party’s only relationship is as an employee (other than an
executive officer) or a director, if the aggregate amount involved does not
exceed the lesser of $1,000,000 or 2% of the charitable organization’s total
annual receipts; (v) any transaction where the related party’s interest arises
solely from the ownership of EDR’s common stock and all holders of EDR’s common
stock received the same benefit on a pro rata basis (e.g., dividends); (vi) any
transaction involving a related party where the rates or charges involved are
determined by competitive bids; (vii) any transaction with a related party
involving the rendering of services as a common or contract carrier, or public
utility, at rates or charges fixed in conformity with law or governmental
authority; and (viii) any transaction with a related party involving services as
a bank depositary of funds, transfer agent, registrar, trustee under a trust
indenture or similar services.
If a transaction involving a related
party will be ongoing, the Audit Committee may establish guidelines for EDR’s
management to observe in its ongoing dealings with the related party.
Thereafter, the Audit Committee, on at least an annual basis, will review and
assess ongoing relationships with the related party to see that they are in
compliance with the Audit Committee’s guidelines and that the transaction
remains appropriate.
SECURITY
OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
Directors
and Executive Officers
The following table sets forth
information as of March 20, 2009 regarding the beneficial ownership of our
common stock by each of our directors and nominees for director, each of our
named executive officers and by all directors, nominees and executive officers
as a group, unless otherwise indicated in the footnotes. Except as otherwise
indicated below, the address of each director and executive officer listed below
is c/o Education Realty Trust, Inc., 530 Oak Court Drive, Suite 300, Memphis,
Tennessee 38117.
Name Of Beneficial Owner
|
|
Amount And Nature
Of Beneficial
Ownership (1)
|
|
|
Percent of Class
|
|
Paul
O. Bower
|
|
|
896,604 |
(2) |
|
|
3.05 |
% |
Randall
H. Brown
|
|
|
85,088 |
(3) |
|
|
* |
|
Craig
L. Cardwell
|
|
|
111,729 |
(4) |
|
|
* |
|
Thomas
J. Hickey
|
|
|
68,122 |
(5) |
|
|
* |
|
Thomas
Trubiana
|
|
|
26,000 |
(6) |
|
|
* |
|
Monte
J. Barrow
|
|
|
9,560 |
|
|
|
* |
|
William
J. Cahill
|
|
|
4,008 |
|
|
|
* |
|
John
L. Ford
|
|
|
4,000 |
|
|
|
* |
|
Wendell
W. Weakley
|
|
|
2,162 |
|
|
|
* |
|
All
directors, nominee(s) and executive officers as a group (10
persons)
|
|
|
1,217,273 |
(7) |
|
|
4.13 |
% |
|
|
|
|
|
|
|
|
|
*
|
Less
than 1% of the outstanding common
stock.
|
(1)
|
Beneficial
ownership is determined in accordance with the rules of the SEC and
includes voting or investment power with respect to shares. Shares of
common stock issuable upon the conversion of units of limited partnership
interest in Education Realty Operating Partnership, LP, or Operating
Partnership, or University Towers Operating Partnership, LP, or University
Towers Partnership, are deemed outstanding for computing the percentage
ownership of the person, entity or group holding the securities but are
not deemed outstanding for computing the percentage ownership of any other
person. Unless otherwise indicated, to our knowledge, all persons named in
the tables have sole voting and investment power with respect to their
shares of common stock except to the extent authority is shared by spouses
under applicable law.
|
(2)
|
The
shares shown as beneficially owned by Mr. Bower include: (i) 45,000 shares
of restricted common stock that vest ratably over five years; (ii) 13,000
shares of common stock held jointly with
his wife; (iii) 656,585 shares of common stock issuable upon the
redemption of limited partnership units of our Operating Partnership held
by Allen & O’Hara, Inc., of which Mr. Bower and his family are the
sole stockholders; (iv) 142 shares of common stock issuable upon the
redemption of limited partnership units of our Operating Partnership held
directly by Mr. Bower; (v) 118,430 shares of common stock issuable upon
the redemption of limited partnership units of University Towers
Partnership held by Allen & O’Hara, Inc.; and (vi) 63,447 shares of
common stock issuable upon the redemption of limited partnership units of
University Towers Partnership held directly by Mr. Bower. Limited
partnership units of our Operating Partnership and University Tower
Partnership are immediately redeemable for cash or, at our election, an
equal number of shares of our common stock. The shares exclude 30,000
profits interest units in Education Realty Limited Partner, LLC, which
holds partnership interests in our Operating Partnership. Upon the
occurrence of certain capital account equalization events, the profits
interest units will become exchangeable for shares of our common
stock.
|
(3)
|
The
shares shown as beneficially owned by Mr. Brown include: (i) 40,000 shares
of restricted common stock that vest ratably over five years; (ii) 1,256
shares of common stock held jointly with
his wife; and (iii) 43,832 shares of common stock issuable upon the
redemption of limited partnership units of our Operating Partnership.
Limited partnership units of our Operating Partnership are immediately
redeemable for cash or, at our election, an equal number of shares of our
common stock. The shares exclude 30,000 profits interest units in
Education Realty Limited Partner, LLC, which holds partnership interests
in our Operating Partnership. Upon the occurrence of certain capital
account equalization events, the profits interest units will become
exchangeable for shares of our common
stock.
|
(4)
|
The
shares shown as beneficially owned by Mr. Cardwell include: (i) 35,000
shares of restricted common stock that vest ratably over five years and
(ii) 44,729 shares of common stock issuable upon the redemption of limited
partnership units of our Operating Partnership. Limited partnership units
of our Operating Partnership are immediately redeemable for cash or, at
our election, an equal number of shares of our common stock. The shares
exclude 30,000 profits interest units in Education Realty Limited Partner,
LLC, which holds partnership interests in the Operating Partnership. Upon
the occurrence of certain capital account equalization events, the profits
interest units will become exchangeable for our common
stock.
|
(5)
|
The
shares shown as beneficially owned by Mr. Hickey include: (i) 10,000
shares of restricted common stock that vest ratably over five years; (ii)
43,832 shares of common stock issuable upon the redemption of limited
partnership units of our Operating Partnership; and (iii) 12,690 shares of
common stock issuable upon the redemption of limited partnership units of
University Towers Partnership. Limited partnership units of our Operating
Partnership and University Tower Partnership are immediately redeemable
for cash or, at our election, an equal number of shares of our common
stock. The shares exclude 20,000 profits interest units in Education
Realty Limited Partner, LLC, which holds partnership interests in the
Operating Partnership. Upon the occurrence of certain capital account
equalization events, the profits interest units will become exchangeable
for shares of our common stock.
|
(6)
|
The
shares shown as beneficially owned by Mr. Trubiana include 10,000 shares
of restricted common stock that vest ratably over five years. The shares
exclude 20,000 profits interest units in Education Realty Limited Partner,
LLC, which holds partnership interests in the Operating Partnership. Upon
the occurrence of certain capital account equalization events, the profits
interest units will become exchangeable for our common
stock.
|
(7)
|
Includes
10,000 shares of restricted common stock beneficially owned by J. Drew
Koester that vest ratably over five years. Mr. Koester is an executive
officer but is not a named executive
officer.
|
Beneficial
Owners of More Than 5% of Common Stock
The following table sets forth
information regarding the beneficial ownership of our common stock by each
person, or group of affiliated persons, who is believed by us to beneficially
own 5% or more of our common stock. The percentage of class owned in the
following table is based upon 28,518,966 shares of common stock outstanding as
of the close of business on March 20, 2009.
Name And Address Of Beneficial Owner
|
|
Amount And
Nature Of
Beneficial
Ownership
|
|
|
Percent of Class
|
|
Cohen
& Steers Capital Management, Inc.
280
Park Avenue
New
York, NY 10017
|
|
|
3,421,340 |
(1) |
|
|
12.0 |
% |
|
|
|
|
|
|
|
|
|
Rutabaga
Capital Management
64
Broad Street, 3rd Floor
Boston,
MA 02109
|
|
|
3,061,413 |
(2) |
|
|
10.7 |
% |
|
|
|
|
|
|
|
|
|
The
Vanguard Group, Inc.
100
Vanguard Boulevard
Malvern,
PA 19355
|
|
|
2,097,967 |
(3) |
|
|
7.4 |
% |
|
|
|
|
|
|
|
|
|
GREH
LLC
2601South
Bayshore Drive, Suite 800
Coconut
Grove, FL 33133
|
|
|
2,001,942 |
(4) |
|
|
7.0 |
% |
|
|
|
|
|
|
|
|
|
Barclays
Global Investors, NA
400
Howard Street
San
Francisco, CA 94105
|
|
|
1,699,277 |
(5) |
|
|
6.0 |
% |
(1)
|
The
indicated ownership is based solely on an amendment to the Schedule 13G
filed with the SEC by the beneficial owner on February 17, 2009, reporting
beneficial ownership as of December 31, 2008. Cohen & Steers Capital
Management, Inc. possessed sole voting power over 3,278,341 shares and
sole dispositive power over 3,421,340 shares of EDR’s common
stock.
|
(2)
|
The
indicated ownership is based solely on the Schedule 13G filed with the SEC
by the beneficial owner on February 6, 2009, reporting beneficial
ownership as of December 31, 2008. Rutabaga Capital Management possessed
sole voting power over 2,338,013 shares and sole dispositive power over
3,061,413 shares of EDR’s common
stock.
|
(3)
|
The
indicated ownership is based solely on an amendment to the Schedule 13G
filed with the SEC by the beneficial owner on February 13, 2009 reporting
beneficial ownership as of December 31, 2008. The Vanguard Group, Inc.
possessed sole voting power over 42,192 shares and sole dispositive power
over 2,097,067 shares of EDR’s common
stock.
|
(4)
|
The
indicated ownership is based solely on an amendment to the Schedule 13D
filed with the SEC by the beneficial owners on November 24, 2008 reporting
beneficial ownership as of November 21, 2008. GREH LLC has the
sole power to vote and dispose of all 2,001,942
shares.
|
(5)
|
The
indicated ownership is based solely on the Schedule 13G filed with the SEC
by the beneficial owner on February 5, 2009, reporting beneficial
ownership as of December 31, 2008. Barclays Global Investors, NA possessed
sole voting power over 1,523,782 shares and sole dispositive power over
1,699,277 shares of EDR’s common
stock.
|
Section
16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Exchange Act
requires our executive officers and directors and the holders of greater than
10% of our common stock to file initial reports of ownership and reports of
changes in ownership with the SEC. Executive officers and directors are required
by SEC regulations to furnish us with copies of these reports. Based solely upon
a review of the copies of these reports furnished to us and written
representations from such executive officers, directors and stockholders with
respect to the period from January 1, 2008 through December 31, 2008, we are not
aware of any required Section 16(a) reports that were not filed on a timely
basis except for the following:
|
·
|
A
Form 4 filed on behalf of Mr. Trubiana on March 17, 2008 for a grant of
common stock pursuant to his former employment agreement effective as of
January 1, 2008.
|
Copies of Section 16(a) reports can be
found on the Investor Relation’s page of our corporate website at
www.educationrealty.com under the category “SEC Filings.”
EXECUTIVE
OFFICERS
Set forth
below is background information regarding each of our executive officers, other
than Mr. Bower whose background is described above under “Election of Directors — Current
Director Nominees,” and other key employees. There are no family
relationships among any of our executive officers.
Executive
Officers
Randall H.
Brown, age 51, is the Executive Vice President, Chief Financial Officer,
Treasurer and Secretary. Mr. Brown joined EDR’s predecessor company,
Allen & O’Hara, as its Chief Financial Officer, Treasurer and Secretary in
June 1999. Prior to joining Allen & O’Hara, Mr. Brown served as director of
corporate finance for Promus Hotel Corporation (now part of Hilton Hotels
Corporation). Prior to his promotion to director of corporate finance, Mr. Brown
served as manager of capital analysis and planning for Promus. Mr. Brown began
his career at PriceWaterhouse and also held various financial and accounting
positions at International Paper Company, Holiday Inns, Inc. and
PriceWaterhouse. Mr. Brown is a Certified Public Accountant (inactive) and is a
member of the American Institute of Certified Public Accountants.
Craig L.
Cardwell, age
59, is Executive Vice President of Education Realty Trust, Inc. and the
President of Allen & O’Hara Education Services, Inc., which provides our
management services to EDR and other parties. Mr. Cardwell was the Executive
Vice President and Chief Investment Officer of EDR from February 2005 until
December 2006. Mr. Cardwell joined Allen & O’Hara in 1971, serving in
on-site capacities from 1971-1980. He was promoted to Regional
Director of student housing in 1980 and then to Regional Director of apartments
in 1984. In 1993, his responsibility expanded to Regional Director of student
housing and apartments. He then served as Allen & O’Hara’s Vice President of
Acquisitions from 1998-2005. Mr. Cardwell holds the Certified Property Manager
Designation and is a member of the Memphis Chapter of the Institute of Real
Estate Management, or IREM. Nationally, for IREM, he serves as a governing
councilor, chairs the Ethics Appeal Board, chairs the Student and Academic
Outreach Task Force and serves on the Industry Standards Advisory Board and the
Income/Expense Analysis Advisory Board. Mr. Cardwell was also founding director
of the VECA community development corporation, a corporation founded to
redevelop, rehabilitate, and repopulate inner-city neighborhoods with affordable
residential housing.
Thomas J.
Hickey, age 62, is the Senior Vice President of Operations. Mr. Hickey
joined Allen & O’Hara in 1972 and has served as Assistant General Manager at
Granville Towers (University of North Carolina), General Manager at Osceola Hall
(Florida State University), General Manager of Fontana Hall (University of South
Florida), and Regional Director of the housing/foodservice group of the
management services department. Mr. Hickey was promoted to Vice President of the
apartment group in 1983, Vice President of Operations in 1984 and he assumed
responsibilities relating to Vice President of Management Services in 1988. Mr.
Hickey is both a current member and past president of the Memphis chapter of
IREM. He also holds the Certified Property Manager designation conferred by IREM
and served 14 years on the Board of The Diocese of Memphis Housing Corporation,
six as its Chairperson.
J.
Drew Koester,
age 38, is the Vice
President, Assistant Secretary and Chief Accounting Officer. Mr. Koester joined
Allen & O’Hara in September 2004. From January 1999 until September 2004,
Mr. Koester served as Vice President of Finance for TruGreen Companies, LLC, a
division of The ServiceMaster Company. From August 1998 until January 1999, Mr.
Koester was a financial analyst at The ServiceMaster Company. Mr. Koester began
his career at Deloitte & Touche LLP and was a Financial Reporting Manager
for Continental PET Technologies prior to joining The ServiceMaster Company. Mr.
Koester is a Certified Public Accountant (inactive).
Thomas
Trubiana, age 57, is the Chief Investment Officer and Senior Vice
President. Mr. Trubiana served as Senior Vice President of Development of Allen
& O’Hara Development Company, LLC, or AODC, our development company, from
February 2005 until December 31, 2006. He served as a financial advisor to Eagle
Strategies Corporation from June 2004 until joining us in February 2005. Mr.
Trubiana served as President of American Campus Communities, Inc. from July 1997
until October 2003. Prior to serving as President of American Campus
Communities, Mr. Trubiana served as Senior Vice President of Management Services
for Cardinal/Lexford Realty Services. Mr. Trubiana began his career as a
resident assistant at Allen & O’Hara in 1972 and was promoted to general
manager, regional manager and finally director of development before leaving
Allen & O’Hara in 1987.
Key
Employees
Susan B.
Arrison, age 58, is the Vice President of Human Resources. Ms. Arrison
originally joined Allen & O’Hara in 1980 and served as Associate Vice
President – Human Resources. In 1987, she became Vice President of
Employment/Employee Relations at National Bank of Commerce, and she served in
that capacity for over nine years. In January 1996, Ms. Arrison returned to
Allen & O’Hara as Vice President of Human Resources. Ms. Arrison is a member
of the Society of Human Resource Management.
William W.
Harris, age 63, is the Senior Vice President of Development and the
Senior Vice President of AODC. Mr. Harris joined Allen & O’Hara in 1982 and
became its Vice President of Development in January 1986. Mr. Harris has over 35
years of experience in development, appraisal, consulting and mortgage finance.
Prior to joining Allen & O’Hara, Mr. Harris served as Head of Development,
Vice President of Real Estate Services for McAllister Associates, Inc. and Vice
President of Gates Mortgage & Equity. Mr. Harris holds the MAI designation,
the highest award granted by the Appraisal Institute, and has served as
president of the Memphis Chapter of that organization. Mr. Harris is also a
member of Lambda Alpha International, an honorary land economics
society.
Wallace L.
Wilcox, age 59, is the Senior Vice President of Construction and
Engineering. Mr. Wilcox joined Allen & O’Hara in 1980 and has served in
various capacities in the areas of project management, maintenance and
engineering. He became Vice President of Construction and Engineering for Allen
& O’Hara in May 2000. For the past 29 years, Mr. Wilcox has supervised the
construction and development of student housing communities as well as hotels,
office buildings and churches.
COMPENSATION
DISCUSSION AND ANALYSIS
Introduction
Executive Compensation
Overview
The
Compensation Committee of the Board of Directors determines the compensation for
our executive officers, sets corporate goals and objectives with respect to
executive compensation, evaluates performance against those goals and objectives
and determines the appropriate level and structure of executive compensation
based upon its evaluation. At least annually, the Compensation Committee
evaluates the compensation of our executive officers and determines the
appropriate amounts and the constituent elements of the compensation packages
provided to the executive officers consistent with our corporate goals and
objectives. With respect to the compensation of our executive officers other
than the Chief Executive Officer, the Compensation Committee works with the
Chief Executive Officer to conduct these reviews. To this end, the Chief
Executive Officer completes an evaluation of each executive officer, makes
recommendations regarding the compensation of each officer and presents his
evaluations and compensation recommendations to the Compensation Committee.
After considering the Chief Executive Officer’s evaluations and recommendations,
the Compensation Committee sets and recommends the compensation packages of the
executive officers. The Compensation Committee then sets and recommends for the
full Board of Directors to adopt the compensation package of the Chief Executive
Officer in a meeting at which the Chief Executive Officer is not present. The
compensation packages for each of our executive officers and our Chief Executive
Officer are set at the Compensation Committee meeting generally held in February
of each year. The Compensation Committee may not delegate its authority to
approve executive compensation or equity awards, except to subcommittees
comprised of Compensation Committee members.
To
facilitate the fulfillment of its duties, the Compensation Committee has sole
authority to retain outside advisors, including compensation consultants, to
assist the Compensation Committee with executive compensation matters.
Additionally, the Compensation Committee has sole authority to approve the fees
and retention terms of any such advisors or consultants. However, the
Compensation Committee did not utilize the services of a compensation
consultant during 2008.
Objectives
of Compensation Programs
Compensation Philosophy
The Compensation Committee believes
that a well-designed compensation program should align the goals of the
executive with the goals of EDR’s stockholders and that a significant portion of
the executive’s compensation, over the long term, should be dependent upon the
creation of value for stockholders. Important principles which drive our
compensation program are our beliefs that executives should be held accountable
for the performance of EDR through their compensation, and that, to promote
individual contribution to EDR’s overall performance, compensation packages
should also reflect the executive’s individual performance. Our compensation
philosophy is designed to motivate executives to focus on operating results and
create long-term stockholder value by:
|
·
|
establishing
a compensation program that attracts, retains and motivates executives
through compensation that is competitive with other publicly-traded real
estate investment trusts of similar
size;
|
|
·
|
linking
a significant portion of the executives’ compensation to the achievement
of EDR’s business plan by using measurements of EDR’s operating results
and stockholder return; and
|
|
·
|
building
a pay-for-performance system that encourages and rewards successful
initiatives within a team
environment.
|
Our Compensation Committee evaluates
the effectiveness of its compensation program by reviewing the individual
performance of the executive officers as well as the overall performance of EDR.
In doing so, the Compensation Committee considers each executive’s individual
goals and their attainment of such goals, as well as EDR’s business plan and its
annual and long-term fiscal performance. To the extent that it believes that
changes to the compensation program are warranted, the Compensation Committee
will make changes as necessary with respect to long-term incentive plans and
annually with respect to salaries and annual incentive bonus plans.
Benchmarking
In setting compensation for 2008, the
Compensation Committee consulted two surveys prepared by outside companies. The
first survey utilized by the Compensation Committee was published by the
National Association of Real Estate Investment Trusts, or NAREIT, and conducted
by FPL Associates Compensation. The survey is designed to provide real estate
companies, specifically real estate investment trusts and real estate operating
companies, with current information regarding competitive compensation levels
and trends, as well as the design, features and administration of competitive
benefits programs. The report provides information on four components of
compensation: base salary, total annual cash compensation, long-term incentive
value and total remuneration. A total of 95 companies participated in the
survey.
The second survey utilized by the
Compensation Committee was the National Apartment Survey Report on
Corporate/Regional Positions which was published by the National Multi Housing
Council, or NMHC, and conducted by Watson Wyatt Data Services. Compensation data
in the report is organized by position first on a national level and then
smaller regional levels and provides information on annual salary and total
compensation. A total of 101 organizations participated in the
survey.
In reviewing increases in compensation
for Messrs. Bower, Brown, Cardwell, Hickey and Trubiana in 2008, the
Compensation Committee reviewed (i) from the NAREIT survey, the median base
salary, total cash compensation, long-term incentives and total remuneration for
companies in the residential sector, companies with a market capitalization of
less than $1 billion and companies with less than 750 full-time employees; and
(ii) from the NMHC survey, the median base salary and total cash compensation
for companies with revenue of greater than $100 million, publicly traded
companies and companies located in the Southeast region of the United States.
The Compensation Committee then took the average of the compensation packages
from both surveys and compared those averages to the current compensation of our
executive officers.
The Compensation Committee also
reviewed the median base salaries for companies with more than 500 employees,
companies with revenues greater than $100 million, publicly traded REITs and
companies with assets under $1 billion from the NMHC survey and compared these
salaries to the 2007 and the proposed 2008 salaries of EDR’s executive
officers.
The NAREIT and NMHC surveys do not
specify which participating companies comprise the categories presented in the
respective surveys. Accordingly, we are unable to provide a list of specific
benchmark companies.
Elements
of In-Service Compensation
The executive compensation program
adopted by the Compensation Committee is structured to provide short- and
long-term incentives for executive performance that promote continued
improvement in EDR’s financial results and returns to stockholders. The 2008
executive compensation program is comprised of two elements: (i) base salary and
(ii) annual incentive bonus. The Compensation Committee does not allocate a
fixed percentage of compensation to these elements.
Base
Salaries
Base
salary is the fixed component of pay for our named executive officers and is
paid for ongoing performance throughout the year. In order to compete for and
retain talented executives who are critical to EDR’s long-term success, the
Compensation Committee has determined that the base salaries of our executive
officers should approximate the average of those of executives of other equity
REITs that compete with EDR for employees, investors and business. When
reviewing executive base salaries, the Compensation Committee also analyzes the
executive officers’ performance and tenure as well as EDR’s performance relative
to similar size companies within the REIT sector. Base salaries for our senior
executives are set by the Compensation Committee after considering
recommendations by the Chief Executive Officer and such other factors as the
nature and responsibilities of each executive’s position, the executive’s
experience, EDR’s achievement of corporate goals, the executive’s achievement of
individual goals and competitive industry compensation. The Committee thereafter
reviews the base salary of the Chief Executive Officer in a meeting at which the
Chief Executive Officer is not present and sets his base salary in connection
with an evaluation of his performance in light of his individual goals and
objectives. Based upon the median base salaries and total compensation packages
of executive officers of companies participating in the NAREIT and NMHC surveys
as well as individual executive performance, the Compensation Committee approved
salary increases for 2008 and set executive base salaries of $375,000, $253,000,
$197,000, $168,500 and $190,000 for Messrs. Bower, Brown, Cardwell, Hickey and
Trubiana, respectively.
2008
Annual Incentive Bonus Compensation
Annual
incentive bonus compensation is an important element of our executive
compensation program and is necessary in achieving our objectives of attracting
and retaining executive talent, encouraging superior individual performance and,
most importantly, attaining our corporate goals and objectives. To support
collaboration within our senior leadership, executive officers may earn annual
incentive bonus compensation based on their performance in relation to
pre-determined corporate and individual goals/objectives. The Compensation
Committee sets the annual incentive bonus compensation for our senior executives
and believes that EDR’s annual incentive bonus plans for its executive officers
are competitive with comparable equity REITs of similar size. As set forth in
more detail below, each of the named executive officers is eligible to
participate in the Incentive Compensation Plan for Executive Officers, or
Incentive Plan.
The Compensation Committee believes
that in order to motivate key executives to achieve annual strategic business
goals related to both EDR’s overall performance and individual contributions to
EDR’s performance, executives should receive annual incentive cash bonuses for
their contributions in achieving these goals. Pursuant to their employment
agreements, each executive officer is eligible for annual incentive cash bonuses
under the Incentive Plan which represents a certain percentage of their base
salary and which is referred to as the “target bonus.” Performance incentives
are based on financial achievement measured at the consolidated company level
and achievement of goals at the individual level, consisting of an evaluation of
operating metrics and a formal evaluation of the achievements of each
executive’s goals (which may include company or unit financial goals). There are
two distinct components of the Incentive Plan, each worth 50% of the bonus at
“target” level performance: (1) EDR’s achievement of certain quantitative goals
(e.g., budgeted pre-tax net operating income) and (2) achievement of specified
personal goals/objectives. The potential payouts under both components of the
Incentive Plan are based on a sliding scale designed to maximize the payout for
superior performance.
Company Performance
Objectives. EDR defines pre-tax net operating
income as total revenues less operating expense reimbursements, student housing
operations expense, corporate general and administrative expense (excluding
accrued bonuses), interest expense, other non-operating expenses (excluding
losses on extinguishment of debt), equity in earnings of joint ventures,
minority interest and discontinued operations (excluding gains on sales of real
estate from discontinued operations). Payouts under the first bonus component
attributable to EDR’s budgeted pre-tax net operating income target are based on
a sliding scale with payouts ranging from 50% to 150% of the targeted bonus
amount for this component based on a minimum threshold achievement level of 80%
of the target and a maximum achievement level of 120%. If the budgeted pre-tax
net operating income target is not achieved at the threshold level, no payouts
under this component will be made to the executive officers.
The following chart sets forth
the correlation of the percentage of budgeted pre-tax net operating income to
the bonus range percentage:
Pre-Tax
Net Operating Income
Threshold
|
|
Target
|
|
|
Maximum
|
|
80%
|
|
|
100 |
% |
|
|
120 |
% |
Bonus
Range
Threshold
|
|
Target
|
|
|
Maximum
|
|
25%
|
|
|
50 |
% |
|
|
75 |
% |
For 2008, in order for a participant to
receive 100% of the target opportunity under the first component of the
Incentive Plan, EDR had to achieve budgeted pre-tax net operating income of
$1.09 per share. For its fiscal year 2008, EDR’s actual pre-tax net operating
income was $1.02 per share (based on weighted average shares and operating
partnership units outstanding at period end), representing 94% of the target
amount. As a result of achieving the 2008 target level pre-tax net operating
income amount, the company performance portion of the bonus award was paid at
42.5% of the target award percentage for all participants.
Individual Objectives for Named
Executive Officers. The second component,
achievement of individual objectives, is determined by an achievement rating of
0% to 100%. The rating is based upon the achievement of individual goals
established at the beginning of each fiscal year. The individual executive
establishes these goals and the relative weighting with assistance from the
executive’s immediate supervisor. Goals are then reviewed and revised or
confirmed by the Chief Executive Officer. The goals are then presented to the
Compensation Committee and the independent members of the Board of Directors for
approval. With respect to the second bonus component attributable to personal
goals, if the executive does not meet at least 60% of his personal
goals/objectives, the executive will not receive any payout. There is no
over-achievement scale under the second bonus component attributable to personal
goals and, therefore, each executive is eligible to receive a payout ranging
from 60% to 100% of the targeted bonus amount for this component.
The 2008 personal objectives for our
named executive officers are set forth below, including the relative maximum
weight given for achievement of such goal. As indicated above, if a named
executive officer does not achieve at least 60% (taking into account relative
weighting) of his personal objectives, the executive does not receive any
portion of the 50% of the bonus attributable to personal objectives. At the end
of the year, the Chief Executive Officer conducts a performance review of each
executive officer and evaluates the achievement of each executive’s individual
pre-determined goals (taking into account the relative weighting assigned to
each goal). The Chief Executive Officer also completes a self-evaluation with
respect to his performance review. The Chief Executive Officer’s assessment
regarding the executive officers as well as his self-evaluation is reviewed by
the Compensation Committee, which then, in part based on the Chief Executive
Officer’s recommendation, makes the final determination regarding executive
bonus payouts under the Incentive Plan.
Paul
O. Bower
President
and Chief Executive Officer
|
|
· grow
funds from operations from previous year (maximum of 50%)
·
reduce the ratio of total debt to enterprise value (maximum of
10%)
· generate
positive marketplace perception through accurate and consistent budgeting
and forecasting practices (maximum of 20%)
· refine
and facilitate management succession planning process (maximum of
20%)
|
Randall
H. Brown
Executive
Vice President, Chief Financial Officer, Treasurer and
Secretary
|
|
· supervise
the pursuit of targeted strategic initiatives (maximum of
40%)
· produce
refinancing plan for debt maturing in 2009 (maximum of 25%)
· conduct
non-deal road shows with existing and potential investors (maximum of
10%)
· oversee
the successful implementation of the Performance Management system
(maximum of 25%)
|
Craig
L. Cardwell
Executive
Vice President and President of Allen & O’Hara Education Services,
Inc.
|
|
· focus
on effectiveness of internal and external information delivery systems
(maximum of 25%)
· improve
operating performance (maximum of 25%)
· prepare
sites for 2008 and 2009 refinancing (maximum of 25%)
· initiate
models to direct the Company to produce updated student housing facilities
with attractive amenities (maximum of 25%)
|
Thomas
J. Hickey
Senior
Vice President of Operations
|
|
· secure
unbudgeted management accounts (maximum of 25%)
· conduct
Student Affairs Advisory Committee meetings (maximum of 25%)
· create
a managed-property questionnaire aimed at obtaining feedback on key
operating metrics (maximum of 25%)
· conduct
workshop for Community Managers and Regional Directors of certain
properties (maximum of 25%)
|
Thomas
Trubiana
Senior
Vice President and
Chief
Investment Officer
|
|
· support
the pursuit of targeted strategic initiatives and create financial
modeling for and effectively communicate the prospects of future
investment opportunities (maximum of 30%)
· establish
the means to facilitate off-campus developments through Allen & O’Hara
Development Company or third-party partnerships (maximum of
30%)
· acquire
student housing assets that are forecasted to be accretive in the near
term (maximum of 20%)
· develop
a program to invest the Company’s capital in on-campus developments
(maximum of 20%)
|
The table
below discloses, for each named executive officer, the maximum amount that each
named executive officer was eligible to receive under the personal objective
component based on their 2008 base salary, the actual level of achievement of
such personal goals during 2008 (percentage and amount paid) and the total
dollar amount received pursuant to the Incentive Plan for 2008 (which includes
both components under the Incentive Plan).
|
|
Maximum Amount
Available under
Personal Objective
Component
|
|
|
Actual Achievement
Percentage under
Personal Objective
Component
|
|
|
Actual Bonus
under Personal
Objective
Component
|
|
|
Total Bonus Amount
Received under the
Incentive Plan for
2008*
|
|
Paul
O. Bower
|
|
$ |
187,500 |
(1) |
|
|
60 |
% |
|
$ |
112,500 |
|
|
$ |
271,875 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Randall
H. Brown
|
|
$ |
126,500 |
(2) |
|
|
74 |
% |
|
$ |
93,610 |
|
|
$ |
201,135 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Craig
L. Cardwell
|
|
$ |
98,500 |
(3) |
|
|
60 |
% |
|
$ |
59,100 |
|
|
$ |
142,825 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas
J. Hickey
|
|
$ |
42,125 |
(4) |
|
|
97 |
% |
|
$ |
40,861 |
|
|
$ |
76,668 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas
Trubiana
|
|
$ |
95,000 |
(5) |
|
|
85 |
% |
|
$ |
80,750 |
(6) |
|
$ |
134,700 |
(6) |
|
*
|
Includes
achievement under both components of the Incentive Plan
(company and individual performance objectives). Each named executive
officer received 42.5% of the targeted amount of the first bonus component
because EDR met 94% of its budgeted pre-tax net operating income target in
2008.
|
|
(1)
|
Mr.
Bower’s target bonus amount under the Incentive Plan is 100% of his annual
base salary, which was $375,000 for 2008. The personal objective component
is worth 50% of the target bonus.
|
|
(2)
|
Mr.
Brown’s target bonus amount under the Incentive Plan is 100% of his annual
base salary, which was $253,000 in 2008. The personal objective component
is worth 50% of the target bonus.
|
|
(3)
|
Mr.
Cardwell’s target bonus amount under the Incentive Plan is 100% of his
annual base salary, which was $197,000 in 2008. The personal objective
component is worth 50% of the target
bonus.
|
|
(4)
|
Mr.
Hickey’s target bonus amount under the Incentive Plan is 50% of his annual
base salary, which was $168,500 in 2008. The personal objective component
is worth 50% of the target bonus.
|
|
(5)
|
Mr.
Trubiana’s target bonus amount under the Incentive Plan is 100% of his
annual base salary, which was $190,000 in 2008. The personal objective
component is worth 50% of the target
bonus.
|
|
(6)
|
During
2008, Mr. Trubiana was eligible to participate in both the Incentive Plan
and the Student Housing Development Bonus Plan; however, he is only
eligible to receive a maximum of the greater of the amounts awarded under
the Incentive Plan and the Student Housing Development Bonus Plan. During
2008, the bonus Mr. Trubiana received from the Student Housing Development
Bonus Plan was $26,800. Mr. Trubiana received the remaining $134,700 of
the $161,500 he was eligible for under the Incentive
Plan.
|
During 2008, in addition to the
Incentive Plan, Mr. Trubiana was also eligible to participate in the Student
Housing Development Bonus Plan, or Student Housing Plan. The Student Housing
Plan was designed to provide a meaningful financial incentive to the
participants to encourage the successful development of student housing projects
that are completed on time, that are within budget and that result in the actual
receipt of substantial development fees. Messrs. Bower, Brown and Trubiana
administer the Student Housing Plan. Pursuant to the Student Housing Plan, 5% of
the cash collected for development fees and construction management fees during
the year for student housing projects that qualify under the plan are allocated
to those employees who work on each individual project. Bonuses are earned as
the development fees are received by EDR and are paid to participants following
the end of the calendar quarter in which the fees are received. Mr. Trubiana may
only receive a maximum of the greater of the amounts awarded under the Incentive
Plan and the Student Housing Plan. Bonuses paid pursuant to the Student Housing
Plan are paid on a quarterly basis while awards paid under the Incentive Plan
are paid annually. If, at the end of the year, Mr. Trubiana has received bonuses
under the Student Housing Plan which exceed the amount that the Compensation
Committee determined he should be awarded under the Incentive Plan, he will not
receive a bonus under the Incentive Plan. Conversely, if Mr. Trubiana has
received aggregate bonus payments under the Student Housing Plan in an amount
which is less than the amount that the Compensation Committee determines he is
to be awarded under the Incentive Plan, he would receive the difference between
the two plans pursuant to the Incentive Plan.
At the
February 18, 2009 Compensation Committee meeting, the Compensation Committee
awarded annual incentive bonus awards related to 2008 performance to Messrs.
Bower, Brown, Cardwell, Hickey and Trubiana in the respective amounts of
$271,875, $201,135, $142,825, $76,668 and $161,500. During 2008, Mr. Trubiana
received $26,800 under the Student Housing Plan and the remaining $134,700 of
the $161,500 he was eligible for under the Incentive Plan.
Other
Plans
Each of our named executive officers is
eligible to participate in all of our additional compensatory and benefit plans
on the same basis as other employees. With respect to equity awards, the
Compensation Committee will, in the future, continue to consider granting shares
of restricted stock, profits interest units and other equity-based awards under
The Education Realty Trust, Inc. 2004 Incentive Plan. The exact number and form
of equity-based awards to be granted to executive officers and other employees
is expected to vary depending on the position and salary of the employee and
EDR’s success in delivering annual total stockholder returns. Any equity-based
awards granted to executive officers and other key employees by EDR are expected
to be designed to link the underlying compensation to EDR’s long-term
performance and to vest over a period of time so that the equity-based awards
will encourage the executive or key employee to remain with EDR.
Employment
Agreements
Each of
our named executive officer’s employment is governed by a new employment
agreement. The employment agreements require each of our named executive
officers to devote all necessary working time required by the executive’s
position and to devote best efforts, skill and energies to promote and advance
the affairs and/or interests of EDR. Each of the employment agreements provide
for a three-year term, expiring on January 1, 2011, and automatically renew for
additional one-year periods unless either party terminates the agreement by
providing prior written notice to the other party not later than 60 days prior
to the expiration thereof.
The employment agreements provide
for:
|
·
|
an
annual base salary to be adjusted annually at the discretion of the
Compensation Committee. The Compensation Committee approved increases for
2008 in base salary for Messrs. Bower, Brown, Cardwell, Hickey and
Trubiana to $375,000, $253,000, $197,000, $168,500 and $190,000,
respectively;
|
|
·
|
eligibility
for annual incentive bonus compensation under the Incentive Plan as
follows: (i) for Messrs. Bower, Brown, Cardwell and Trubiana, a target of
100% of base salary (50% of which is based on the performance of EDR and
50% of which is based on the performance of the executive in light of
previously established goals and objectives); and (ii) for Mr. Hickey, a
target of 50% of base salary (50% of which is based on the performance of
EDR and 50% of which is based on the performance of the executive in light
of previously established goals and objectives). The actual award amounts
are determined in accordance with the Incentive Plan described above. In
addition, during 2008, Mr. Trubiana was eligible to participate in the
Student Housing Plan which allocates 5% of the development and
construction fees throughout the year to eligible participants. While Mr.
Trubiana was eligible for both plans, he is only eligible to receive a
maximum of the greater of the amounts awarded under the Incentive Plan and
the Student Housing Plan (a more detailed discussion of each plan and the
amounts to be can be found in the section of this Proxy Statement entitled
“Elements of In-Service
Compensation – 2008 Annual Incentive Compensation”);
and
|
|
·
|
participation
in other compensatory and benefit plans available to all
employees.
|
The
employment agreements permit us to terminate the executive’s employment for or
without “cause.” In addition, either prior to or after a change in control of
EDR, each executive has the right under his employment agreement to resign for
“good reason.” The benefits to be received by an executive upon termination of
his employment can be found in the section of this Proxy Statement entitled
“Potential Payments Upon
Termination or Change in Control” below.
Each of the employment agreements
further provides that the executive agrees not to compete with us, individually
or on behalf of any person or entity engaged in the business of owning and
managing off-campus student housing communities, providing third-party
management services for student housing communities and providing third-party
development consulting services for student housing communities. The duration of
these restrictions is three years following termination of employment for Mr.
Bower, two years following termination of employment for Messrs. Brown and
Cardwell and one year following termination of employment for Messrs. Hickey and
Trubiana. Each executive also agrees that he will not, during such respective
period, solicit, directly or indirectly, any of our customers for the purpose of
providing any goods or services in competition with us and will not solicit,
recruit or induce, directly or indirectly, any of our employees to terminate
their relationship with us or work for any other person or entity competitive
with us. Each executive also agrees not to use or disclose any of our trade
secrets for so long as the information constitutes a trade secret and not to use
or disclose any of our confidential information.
2009
Compensation Actions
In setting compensation for 2009, the
Compensation Committee utilized and reviewed the NAREIT and NMHC surveys.
Despite the data presented in these surveys, which suggested that increases in
the base salaries of our named executive officers were appropriate, EDR has
implemented a salary freeze for its employees in light of current, national
economic conditions. Accordingly, the Compensation Committee did not increase
the base salaries of Messrs. Bower, Brown, Cardwell, Hickey and Trubiana for
2009. In addition,
the Compensation Committee set the annual incentive bonus compensation for the
named executive officers based upon EDR’s 2009 budgeted pre-tax net operating
income and the achievement of certain individual performance goals for 2009. The
Compensation Committee further determined that Mr. Trubiana would not be
eligible to participate in the Student Housing Plan in 2009.
Elements
of Post-Termination Compensation
Each of our named executive officer’s
employment is governed by the new employment agreements which, under certain
circumstances, provide for benefits upon termination or a change in control. A
detailed discussion of post-termination payments in the employment agreements is
provided under “Potential
Payments Upon Termination or Change in Control” below.
Impact
of Regulatory Requirements
Deductibility of Executive
Compensation
Section 162(m) of the Internal Revenue
Code of 1986, as amended, or Section 162(m), imposes an annual limit of
$1,000,000 on the tax deduction that is available to public companies for
compensation paid to each of the chief executive officer and the other three
most highly compensated executive officers, other than the chief financial
officer, unless the compensation is performance-based. Compensation paid to
these officers in excess of $1,000,000 that is not performance-based cannot be
claimed by a public company as a tax deduction. The Compensation Committee
believes it is appropriate to consider the $1,000,000 limit on the deductibility
of executive compensation and to generally seek to qualify executive
compensation awards as performance-based compensation excluded from the
$1,000,000 limit. Equity-based incentives granted under EDR’s stock incentive
plans in 2008 qualify as performance-based compensation. None of EDR’s executive
officers received compensation in 2008 that would exceed the $1,000,000 limit on
deductibility. The Compensation Committee has not determined whether it will
approve any compensation arrangements that will cause the $1,000,000 limit to be
exceeded in the future.
Accounting
for Stock-Based Compensation
Beginning
on January 1, 2006, EDR began accounting for stock-based payments in accordance
with the requirements of FASB Statement 123(R).
Conclusion
The Compensation Committee believes
that the executive leadership of EDR is a key element to its success and that
the compensation package offered to the executive is a key element in attracting
and retaining the appropriate personnel.
The Compensation Committee believes it
has historically maintained an annual base salary and annual incentive bonus
compensation package that is reflective of the talent and success of the
executives being compensated, that is comparable across the industry with regard
to EDR’s size and performance and that is cognizant of the cost to
EDR.
The Compensation Committee will
continue to develop, analyze and review its methods for aligning executive
management’s long-term compensation with the value created for stockholders. The
Compensation Committee has no pre-determined timeline for implementing new or
ongoing long-term incentive plans. New plans are reviewed, discussed and
implemented as the Compensation Committee deems necessary and/or appropriate as
a measure to incentivize, retain and/or reward executive officers.
EXECUTIVE
COMPENSATION
2008
Summary Compensation
The following table sets forth certain
summary information for the years 2008, 2007 and 2006 with respect to the
compensation awarded to and earned by each of the Chief Executive Officer, the
Chief Financial Officer and the other three most highly compensated executive
officers of EDR whose total annual salary and bonus exceeded $100,000. We refer
to these executive officers in this Proxy Statement as the “named executive
officers.”
Name and Principal Position
|
|
Year
|
|
Salary
|
|
|
Stock Awards(1)
|
|
|
Non-Equity
Incentive Plan Compensation(2)
|
|
|
All Other Compensation(3)
|
|
|
Total
|
|
Paul
O. Bower
|
|
2008
|
|
$ |
375,000 |
|
|
$ |
151,110 |
(4) |
|
$ |
271,875 |
|
|
$ |
41,205 |
|
|
$ |
839,190 |
|
Chairman,
Chief Executive Officer
|
|
2007
|
|
$ |
350,000 |
|
|
$ |
151,110 |
|
|
$ |
175,000 |
|
|
$ |
0 |
|
|
$ |
676,110 |
|
and President
|
|
2006
|
|
$ |
300,000 |
|
|
$ |
151,110 |
|
|
$ |
180,000 |
|
|
$ |
0 |
|
|
$ |
631,110 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Randall
H. Brown
|
|
2008
|
|
$ |
253,000 |
|
|
$ |
134,320 |
(5) |
|
$ |
201,135 |
|
|
$ |
39,360 |
|
|
$ |
627,815 |
|
Executive
Vice President,
|
|
2007
|
|
$ |
243,000 |
|
|
$ |
134,320 |
|
|
$ |
212,625 |
|
|
$ |
48,856 |
|
|
$ |
638,801 |
|
Chief
Financial Officer, Treasurer and Secretary |
|
2006
|
|
$ |
225,000 |
|
|
$ |
134,320 |
|
|
$ |
135,000 |
|
|
$ |
65,205 |
|
|
$ |
559,525 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Craig
L. Cardwell
|
|
2008
|
|
$ |
197,000 |
|
|
$ |
117,530 |
(6) |
|
$ |
142,825 |
|
|
$ |
42,188 |
|
|
$ |
499,543 |
|
Executive Vice President
and |
|
2007
|
|
$ |
189,000 |
|
|
$ |
117,530 |
|
|
$ |
168,210 |
|
|
$ |
47,870 |
|
|
$ |
522,610 |
|
President
of Allen & O’Hara Education Services, Inc. |
|
2006
|
|
$ |
175,000 |
|
|
$ |
117,530 |
|
|
$ |
119,875 |
|
|
$ |
59,863 |
|
|
$ |
472,268 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas
J. Hickey
|
|
2008
|
|
$ |
168,500 |
|
|
$ |
33,580 |
(7) |
|
$ |
76,668 |
|
|
$ |
23,753 |
|
|
$ |
302,501 |
|
Senior
Vice President of Operations
|
|
2007
|
|
$ |
162,000 |
|
|
$ |
33,580 |
|
|
$ |
75,735 |
|
|
$ |
24,919 |
|
|
$ |
296,234 |
|
|
|
2006
|
|
$ |
150,000 |
|
|
$ |
33,580 |
|
|
$ |
50,625 |
|
|
$ |
28,311 |
|
|
$ |
262,516 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas
Trubiana
|
|
2008
|
|
$ |
190,000 |
|
|
$ |
83,560 |
(9) |
|
$ |
161,500 |
(8) |
|
$ |
24,530 |
|
|
$ |
459,590 |
|
Senior
Vice President and
|
|
2007
|
|
$ |
170,000 |
|
|
$ |
91,720 |
|
|
$ |
112,838 |
|
|
$ |
25,304 |
|
|
$ |
399,862 |
|
Chief
Investment Officer |
|
2006
|
|
$ |
140,000 |
|
|
$ |
90,600 |
|
|
$ |
74,498 |
|
|
$ |
27,966 |
|
|
$ |
333,064 |
|
(1)
|
The
amounts listed in this column for 2008 reflect the dollar amount
recognized for financial statement reporting purposes for the fiscal year
ended December 31, 2008, in accordance with FAS 123(R). Such amounts
include the current vesting of awards granted in and prior to 2008.
Assumptions used in the calculation of these amounts are set forth in Note
9 – “Incentive Plans” to our audited financial statements for the fiscal
year ended December 31, 2008 which is included in our Annual Report filed
with the SEC on March 16, 2009.
|
(2)
|
The
amounts listed in this column for 2008 reflect the dollar amount paid to
our named executive officers pursuant to the Incentive Plan. For more
information regarding payments made to our named executive officers under
the Incentive Plan, see the discussion and table in the section of this
Proxy Statement entitled “Elements of In-Service
Compensation – 2008 Annual Incentive
Compensation.”
|
(3)
|
The
amounts listed in this column for 2008 reflect in the year indicated, for
each named executive officer, the sum of (i) the amounts contributed by
EDR to our 401(k) Retirement Savings Plan; (ii) the dollar value of
dividends on unvested restricted shares; and (iii) the dollar value of
dividends on profits interest
units.
|
Listed in
the table below are the dollar values of the amounts reported in this column for
2008.
Name
|
|
Company Match in 401(k)
Plan
|
|
|
Dividends
on Unvested
Restricted Shares
|
|
|
Dividends on Profits
Interest Units
|
|
Paul
O. Bower
|
|
$ |
0 |
|
|
$ |
16,605 |
|
|
$ |
24,600 |
|
Randall
H. Brown
|
|
$ |
0 |
|
|
$ |
14,760 |
|
|
$ |
24,600 |
|
Craig
L. Cardwell
|
|
$ |
4,673 |
|
|
$ |
12,915 |
|
|
$ |
24,600 |
|
Thomas
J. Hickey
|
|
$ |
3,663 |
|
|
$ |
3,690 |
|
|
$ |
16,400 |
|
Thomas
Trubiana
|
|
$ |
4,440 |
|
|
$ |
3,690 |
|
|
$ |
16,400 |
|
(4)
|
Represents
the dollar amount recognized for financial statement reporting purposes in
accordance with FAS 123(R) for 2008 vesting of 9,000 of 45,000 restricted
shares of common stock issued to Mr. Bower on January 31, 2005 pursuant to
his former employment agreement.
|
(5)
|
Represents
the dollar amount recognized for financial statement reporting purposes in
accordance with FAS 123(R) for the 2008 vesting of 8,000 of 40,000
restricted shares of common stock issued to Mr. Brown on January 31, 2005
pursuant to his former employment
agreement.
|
(6)
|
Represents
the dollar amount recognized for financial statement reporting purposes in
accordance with FAS 123(R) for the 2008 vesting of 7,000 of 35,000
restricted shares of common stock issued to Mr. Cardwell on January 31,
2005 pursuant to his former employment
agreement.
|
(7)
|
Represents
the dollar amount recognized for financial statement reporting purposes in
accordance with FAS 123(R) for the 2008 vesting of 2,000 of 10,000
restricted shares of common stock issued to Mr. Hickey on January 31, 2005
pursuant to his former employment
agreement.
|
(8)
|
During
2008, Mr. Trubiana was eligible to participate in both the Incentive Plan
and the Student Housing Plan; however, he is only eligible to receive a
maximum of the greater of the two. During 2008, the bonus Mr. Trubiana
received from the Student Housing Plan was $26,800. Mr.
Trubiana received the remaining $134,700 of the $161,500 he was eligible
for under the Incentive Plan.
|
(9)
|
Represents
the dollar amount recognized for financial statement reporting purposes in
accordance with FAS 123(R) for the 2008 vesting of: (a) 2,000 of 10,000
restricted shares of common stock issued to Mr. Trubiana on February 21,
2005 pursuant to his former employment agreement ($33,560); and (b) 4,000
shares of common stock issued to Mr. Trubiana on February 20, 2008
pursuant to his former employment agreement
($50,000).
|
2008
Grants of Plan-Based Awards
The following table summarizes grants
of plan-based awards made to our named executive officers in 2008.
Name
|
|
Grant
Date
|
|
|
Approval
Date
|
|
|
Estimated Possible
Payouts Under Non-Equity
Incentive Plan Awards (1)
|
|
|
All Other
Stock Awards:
Number of
Shares of
Stock or Units
|
|
|
Grant Date
Fair Value of
Stock and
Option Awards
|
|
|
|
|
|
|
|
|
|
Threshold
(2)
|
|
|
Target
(3)
|
|
|
Maximum
(4)
|
|
|
|
|
|
|
|
Paul
O. Bower
|
|
|
— |
|
|
|
— |
|
|
$ |
206,250 |
|
|
$ |
375,000 |
|
|
$ |
468,750 |
|
|
|
— |
|
|
|
— |
|
Randall
H. Brown
|
|
|
— |
|
|
|
— |
|
|
$ |
139,150 |
|
|
$ |
253,000 |
|
|
$ |
316,250 |
|
|
|
— |
|
|
|
— |
|
Craig
L. Cardwell
|
|
|
— |
|
|
|
— |
|
|
$ |
147,750 |
|
|
$ |
197,000 |
|
|
$ |
246,250 |
|
|
|
— |
|
|
|
— |
|
Thomas
J. Hickey
|
|
|
— |
|
|
|
— |
|
|
$ |
46,338 |
|
|
$ |
84,250 |
|
|
$ |
105,313 |
|
|
|
— |
|
|
|
— |
|
Thomas
Trubiana (5)
|
|
|
— |
|
|
|
— |
|
|
$ |
104,500 |
|
|
$ |
190,000 |
|
|
$ |
237,500 |
|
|
|
— |
|
|
|
— |
|
|
|
2/20/08
|
|
|
2/20/08
|
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
4,000 |
(6) |
|
$ |
50,000 |
|
|
(1)
|
Represents
the threshold, target and maximum payouts to the named executive officers
pursuant to EDR’s Incentive Plan. See “Elements of In-Service
Compensation – 2008 Annual Incentive Compensation”
above.
|
|
(2)
|
Executive
officers qualify for the threshold amount if EDR meets 80% of its budget
for pre-tax net operating income and individual executives meet 60% of
their performance goals.
|
|
(3)
|
Executive
officers qualify for the target amount if EDR meets 100% of its budget for
pre-tax net operating income and the executive officer meets 100% of their
individual performance goals.
|
|
(4)
|
Executive
officers qualify for the maximum award if EDR exceeds its budget for
pre-tax net operating income by 120% and the executive officer meets 100%
of their individual performance
goals.
|
|
(5)
|
During
2008, Mr. Trubiana was eligible to participate in both the Incentive Plan
and the Student Housing Plan; however, he may only receive a maximum of
the greater of the amounts awarded under the Incentive Plan and the
Student Housing Plan. During 2008, the amount Mr. Trubiana received under
the Student Housing Plan was less than the amount he was eligible for
under the Incentive Plan; therefore, Mr. Trubiana received part of his
bonus pursuant to the Student Housing Plan and the remainder under the
Incentive Plan.
|
|
(6)
|
On
February 20, 2008, Mr. Trubiana received a grant of 4,000 shares of common
stock pursuant to his former employment
agreement.
|
As
discussed in more detail in the section of this Proxy Statement entitled “Compensation Discussion and Analysis
– Employment Agreements” above, we have entered into new employment
agreements with each of our named executive officers. Pursuant to these
agreements, the annual base salary of each named executive officer is to be
adjusted annually at the discretion of EDR’s Compensation Committee. The
Compensation Committee approved increases in base salary effective January 1,
2008 for Messrs. Bower, Brown, Cardwell, Hickey and Trubiana to $375,000,
$253,000, $197,000, $168,500 and $190,000, respectively. During 2008, salaries
comprised 47.0%, 43.0%, 42.6%, 59.7% and 43.2% of total compensation for Messrs.
Bower, Brown, Cardwell, Hickey and Trubiana, respectively.
Pursuant
to their employment agreements, each named executive officer is also eligible
for annual cash performance bonuses under the Incentive Plan as follows: (i) for
Messrs. Bower, Brown, Cardwell and Trubiana, a target of 100% of base salary
(50% of which is based on the performance of EDR and 50% of which is based on
the performance of the executive in light of previously established goals and
objectives); and (ii) for Mr. Hickey, a target of 50% of base salary (50% of
which is based on the performance of EDR and 50% of which is based on the
performance of the executive in light of previously established goals and
objectives). The actual award amounts are determined in accordance with the
Incentive Plan described in more detail in the section of this Proxy Statement
entitled “Elements of
In-Service Compensation – 2008 Annual Incentive Compensation”
above.
Mr.
Trubiana was also eligible for the Student Housing Plan which allocates 5% of
the cash collected for development fees and construction management fees during
the year to those individuals who worked on the projects. However,
Mr. Trubiana was only eligible to receive a maximum of the greater of the two
bonuses. For 2008, Messrs. Bower, Brown, Cardwell, Hickey and Trubiana were
awarded incentive cash bonuses of $271,875, $201,135, $142,825, $76,668, and
$161,500, respectively. The bonus paid to Mr. Trubiana consisted of $26,800
under the Student Housing Plan and $134,700 under the Incentive Plan. A more
detailed discussion of each plan can be found in the section of this Proxy
Statement entitled “Elements
of In-Service Compensation – 2008 Annual Incentive Compensation”
above.
The
Education Realty Trust, Inc. 2004 Incentive Plan, or 2004 Incentive Plan, was
adopted by our Board of Directors effective as of January 31, 2005 and the
performance measures used for performance-based awards under the 2004 Incentive
Plan were approved by our sole stockholder prior to our initial public offering.
The 2004 Incentive Plan provides for the grant of stock options, restricted
stock units, restricted stock, stock appreciation rights, other stock-based
incentive awards and profits interest units, or PIUs, to our
employees, directors and other key persons providing services to us and our
subsidiaries. The 2004 Incentive Plan initially reserved 800,000 shares of our
common stock for issuance pursuant to the 2004 Incentive Plan, which amount may
be increased annually on January 1 of each year so that the total number of
shares reserved under the 2004 Incentive Plan is equal to 4% of the aggregate
number of shares outstanding on the last day of the preceding fiscal year,
provided that such annual increase generally may not exceed 80,000 shares. The
number of shares reserved under the 2004 Incentive Plan is also subject to any
adjustments for changes in our capital structure, including share splits,
dividends and recapitalizations. During the year ended December 31, 2008, EDR
issued 4,000 shares of common stock to Mr. Trubiana pursuant to his employment
agreement former entered into in January 2008 and 4,000 shares to its
independent directors as part of its director compensation. As of December 31,
2008, there were 832,000 shares available for issuance under the 2004 Incentive
Plan.
PIUs are
units in Education Realty Limited Partner, LLC, a limited liability company
controlled by us that holds a special class of partnership interests in
Education Realty Operating Partnership, LP, our Operating Partnership. All
participants must be employed by EDR for one year before becoming eligible to
receive PIUs. Each PIU awarded is deemed equivalent to an award of one share of
common stock under the 2004 Incentive Plan, thereby reducing availability for
other equity awards on a one-for-one basis. PIUs receive the same quarterly per
unit distributions as one common unit of our Operating Partnership. This
treatment of quarterly distributions is similar to the treatment of restricted
stock awards and restricted stock units.
PIUs will not initially have full
parity with common units of our Operating Partnership with respect to
liquidating distributions. Upon the occurrence of specified capital equalization
events, PIUs may, over time, achieve full or partial parity with common units of
our Operating Partnership for all purposes and could accrete to an economic
value equivalent to our shares of common stock on a one-for-one basis. If such
parity is reached, vested PIUs may be exchanged into an equal number of shares
of our common stock at any time. However, there are circumstances under which
full parity would not be reached. Until such parity is reached, the value, if
any, that may be realized for vested PIUs will be less than the value of an
equal number of shares of our common stock. All PIUs are forfeited for value
upon the termination of a recipient’s employment.
Additionally, under their former
employment agreements that were entered into in 2005, Messrs. Bower, Brown,
Cardwell, Hickey and Trubiana were granted 45,000 shares, 40,000 shares, 35,000
shares, 10,000 shares and 10,000 shares, respectively, of restricted stock that
vests ratably over five years. In addition, Mr. Trubiana remains eligible under
his new employment agreement to receive annual awards of 4,000 shares of common
stock, provided that he meets certain minimal individual performance criteria
which are established year to year by EDR’s President and which are approved by
the Board of Directors. Aside from the issuance of 4,000 shares of common stock
to Mr. Trubiana, however, the Compensation Committee decided not to award any
equity awards to executive officers in 2008 based on EDR’s annual operating
performance. The Compensation Committee felt that the cash compensation,
including base salary and annual incentive bonus compensation, to be received by
each executive officer was sufficient relative to the performance of
EDR.
EDR intends that the incentive awards
issued under the 2004 Incentive Plan will all be considered performance-based
and therefore fully tax-deductible by EDR without regard to the limitation on
deductibility imposed by Section 162(m). For the awards to be fully
tax-deductible, however, stockholders will have to approve Proposal 3
(reapproval of the performance goals under the 2004 Incentive Plan). If Proposal
3 is not adopted, future awards will continue to be valid, but the Compensation
Committee will have to consider what course of action to follow with respect to
the future grant of performance-based awards under the Plan. For a more detailed
discussion of Section 162(m) and its application to our performance-based
awards, see “Impact of
Regulatory Requirements – Deductibility of Executive Compensation”
above.
2008
Outstanding Equity Awards at Fiscal Year End
The following table summarizes the
number of outstanding equity awards held by each of our named executive officers
as of December 31, 2008.
|
|
Stock Awards
|
|
|
|
|
|
Name
|
|
Number of Shares or Units of Stock
That Have Not Vested
|
|
|
Market Value of Shares or Units
Of Stock That Have Not Vested(1)
|
|
Paul
O. Bower
|
|
|
18,000 |
(2) |
|
$ |
93,960 |
|
Randall
H. Brown
|
|
|
16,000 |
(3) |
|
$ |
83,520 |
|
Craig
L. Cardwell
|
|
|
14,000 |
(4) |
|
$ |
73,080 |
|
Thomas
J. Hickey
|
|
|
4,000 |
(5) |
|
$ |
20,880 |
|
Thomas
Trubiana
|
|
|
4,000 |
(6) |
|
$ |
20,880 |
|
|
(1)
|
Based
on EDR’s closing market price on December 31, 2008 of
$5.22.
|
|
(2)
|
On
January 31, 2005, Mr. Bower was granted 45,000 shares of restricted common
stock, which vests equally on each anniversary of the grant over five
years.
|
|
(3)
|
On
January 31, 2005, Mr. Brown was granted 40,000 shares of restricted common
stock, which vests equally on each anniversary of the grant over five
years.
|
|
(4)
|
On
January 31, 2005, Mr. Cardwell was granted 35,000 shares of restricted
common stock, which vests equally on each anniversary of the grant over
five years.
|
|
(5)
|
On
January 31, 2005, Mr. Hickey was granted 10,000 shares of restricted
common stock, which vests equally on each anniversary of the grant over
five years.
|
|
(6)
|
On
February 21, 2005, Mr. Trubiana was granted 10,000 shares of restricted
common stock, which vests equally on each anniversary of the grant over
five years.
|
2008
Option Exercise and Stock Vested
The following table summarizes the
number of shares of common stock and the value of those shares that vested in
2008 that were awarded under our 2004 Incentive Plan to our named executive
officers.
|
|
Stock
Awards
|
|
|
|
|
|
Name
|
|
Number of Shares
Acquired on Vesting
|
|
|
Value Realized
on Vesting
|
|
Paul O.
Bower
|
|
|
9,000 |
|
|
$ |
106,020 |
(1) |
Randall
H. Brown
|
|
|
8,000 |
|
|
$ |
94,240 |
(1) |
Craig
L. Cardwell
|
|
|
7,000 |
|
|
$ |
82,460 |
(1) |
Thomas
J. Hickey
|
|
|
2,000 |
|
|
$ |
23,560 |
(1) |
Thomas
Trubiana
|
|
|
2,000 |
|
|
$ |
24,540 |
(2) |
|
|
|
4,000 |
|
|
$ |
50,000 |
(3) |
|
(1)
|
Based
on EDR’s closing market price on January 31, 2008 of
$11.78.
|
|
(2)
|
Based
on EDR’s closing market price on February 21, 2008 of
$12.27.
|
|
(3)
|
Based
on EDR’s closing market price on February 20, 2008 of
$12.50.
|
POTENTIAL
PAYMENTS UPON TERMINATION OR CHANGE IN CONTROL
We have
entered into new employment agreements with each of our named executive
officers. These employment agreements contain certain revised definitions and
provisions which permit us to terminate the executive’s employment for or
without cause. “Cause” is generally defined to mean that the executive
has:
|
·
|
continually
failed to substantially perform, or been grossly negligent in the
discharge of, his duties to the Company (in any case, other than by reason
of a disability, physical or mental illness or analogous
condition);
|
|
·
|
been
convicted of or pled nolo contendere to a
felony or a misdemeanor with respect to which fraud or dishonesty is a
material element; or
|
|
·
|
materially
breached any material Company policy or agreement with the
Company.
|
In addition, either prior to or after a
change in control of EDR, each named executive officer has the right under his
employment agreement to resign for “good reason” under the following
circumstances: (i) the executive experiences a reduction in the executive’s
title, duties or responsibilities; (ii) the executive experiences a reduction of
10% or more in the executive’s annual base salary; (iii) the executive experiences
a reduction of 10% or more in the executive’s annual target bonus opportunity;
or (iv) the executive’s principal place of employment is relocated to a location
more than fifty (50) miles from the executive’s principal place of employment,
except for required travel on the Company’s business to an extent substantially
consistent with the executive’s historical business travel
obligations.
Each employment agreement provides
that, if the respective executive’s employment is terminated by us without cause
or by the executive for good reason prior to a change in control, the executive
will be entitled to continue to receive his base salary as follows: (i) for the
greater of one year or the remaining term of his employment agreement for Mr.
Bower, (ii) for the greater of one year or the remaining term of his employment
agreement minus twelve months for Messrs. Brown and Cardwell and (iii) for one
year for Messrs. Hickey and Trubiana. In addition, the executive will receive
all accrued but unpaid salary, bonus and vacation through the termination date;
all approved, but unreimbursed, business expenses, provided that a request for
reimbursement is submitted in accordance with EDR’s policies and within 5
business days of the executive’s termination date; and all premiums for COBRA
continuation coverage for the executive and eligible dependents for a period of
up to 18 months for Messrs. Bower, Brown and Cardwell and for 12 months for
Messrs. Hickey and Trubiana.
Each employment agreement further
provides that, if the executive’s employment is terminated by us without cause
or by the executive for good reason within 12 months after a change of control,
then the executive will receive a termination payment equal to the following:
(i) 2.99 times the sum of (a) the then current base salary and (b) the average
bonus for the two years prior to the change of control for Mr. Bower, (ii) two
times the sum of (a) the executive’s then current base salary and (b) the
executive’s average bonus for the two years prior to the change of control for
Messrs. Brown, Cardwell and Trubiana, and (iii) the then current base salary for
Mr. Hickey. In addition, the executives will receive all accrued but unpaid
salary and bonus through the termination date; all approved, but unreimbursed,
business expenses provided that a request for reimbursement is submitted in
accordance with EDR’s policies and within 5 business days of the executive’s
termination date; and all premiums for COBRA continuation coverage for the
executive and eligible dependents for a period of up to 18 months for Messrs.
Bower, Brown, Cardwell and Trubiana and for 12 months for Mr. Hickey. In general
terms, a “change of control” occurs under the following circumstances: (i)
certain changes in the composition of the directors serving on EDR’s Board of
Directors; (ii) consummation of a merger or consolidation of EDR in which EDR’s
securities represent less than 50% of the combined voting power of the surviving
entity after the merger or consolidation; (iii) stockholder approval of a plan
of complete liquidation or winding-up of EDR; or (iv) any transaction or series
of transactions that the Board of Directors deems to constitute a change of
control of EDR.
In addition to the above payments, each
executive’s employment agreement provides that, upon a change of control, all
unvested equity-based awards granted to the executives pursuant to the Incentive
Plan will immediately, and without any action by the Board of Directors or any
committee thereof, vest and become exercisable and unrestricted. Mr. Trubiana’s
employment agreement also provides that, upon a change of control, any of the
remaining annual awards of 4,000 shares of common stock which Mr. Trubiana is
eligible to receive that have not yet been granted will immediately, without any
action by the Board or any committee thereof, be granted.
In the event an executive’s employment
is terminated by death or disability, EDR will pay the executive or the
beneficiaries of his estate the following: (i) all accrued but unpaid salary;
(ii) all accrued but unpaid bonuses prorated to the date of the executive’s
death or disability; (iii) all approved, but unreimbursed, business expenses,
provided that a request for reimbursement is submitted in accordance with EDR’s
policies and within 5 business days of the executive’s termination date; and
(iv) all premiums for COBRA continuation coverage for the executive and eligible
dependents for a period of up to 18 months for Messrs. Bower, Brown and Cardwell
and for 12 months for Messrs. Hickey and Trubiana.
In
providing the estimated potential payments, we have made the following general
assumptions in all circumstances where applicable:
|
·
|
The
date of termination is December 31,
2008;
|
|
·
|
Named
executive officers are entitled to the termination benefits provided for
in their employment agreements;
|
|
·
|
The
annual base salary at the time of termination is equal to the annual base
salaries effective December 31,
2008;
|
|
·
|
Four
weeks of vacation are unused, accrued and
unpaid;
|
|
·
|
There
is no unpaid bonus for the prior
year;
|
|
·
|
There
is no accrued and unpaid salary;
|
|
·
|
There
is no unpaid reimbursement for expenses incurred prior to the date of
termination;
|
|
·
|
The
value of unvested shares which could vest upon a change in control under
the 2004 Incentive Plan are based on EDR’s closing market price at
December 31, 2008 of $5.22; and
|
|
·
|
Our
cost for continued medical, prescription and dental benefits is constant
over the benefit period.
|
|
|
|
|
Before Change in
Control
|
|
|
After Change in
Control
|
|
|
|
|
|
|
|
|
|
|
Name
|
|
Benefit
|
|
Termination
w/o Cause or for
Good Reason
|
|
|
Termination
w/o Cause or
for Good Reason
|
|
|
Voluntary
Termination
|
|
|
Death
|
|
|
Disability
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Paul
O. Bower
|
|
Severance
Payment
|
|
$ |
750,000 |
|
|
$ |
1,121,250 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Bonus
Payment
|
|
|
— |
|
|
$ |
668,078 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Health
Care Benefits Continuation
|
|
$ |
19,507 |
|
|
$ |
19,507 |
|
|
|
— |
|
|
$ |
19,507 |
|
|
$ |
19,507 |
|
|
|
Vacation
|
|
$ |
28,846 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Vesting
of Stock Awards
|
|
|
— |
|
|
$ |
93,960 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Randall
H. Brown
|
|
Severance
Payment
|
|
$ |
253,000 |
|
|
$ |
506,000 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Bonus
Payment
|
|
|
— |
|
|
$ |
413,760 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Health
Care Benefits Continuation
|
|
$ |
19,507 |
|
|
$ |
19,507 |
|
|
|
— |
|
|
$ |
19,507 |
|
|
$ |
19,507 |
|
|
|
Vacation
|
|
$ |
19,462 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Vesting
of Stock Awards
|
|
|
— |
|
|
$ |
83,520 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Craig
L. Cardwell
|
|
Severance
Payment
|
|
$ |
197,000 |
|
|
$ |
394,000 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Bonus
Payment
|
|
|
— |
|
|
$ |
311,035 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Health
Care Benefits Continuation
|
|
$ |
19,507 |
|
|
$ |
19,507 |
|
|
|
— |
|
|
$ |
19,507 |
|
|
$ |
19,507 |
|
|
|
Vacation
|
|
$ |
15,154 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Vesting
of Stock Awards
|
|
|
— |
|
|
$ |
73,080 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas
J. Hickey
|
|
Severance
Payment
|
|
$ |
168,500 |
|
|
$ |
168,500 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Bonus
Payment
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Health
Care Benefits Continuation
|
|
$ |
10,143 |
|
|
$ |
10,143 |
|
|
|
— |
|
|
$ |
10,143 |
|
|
$ |
10,143 |
|
|
|
Vacation
|
|
$ |
12,962 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Vesting
of Stock Awards
|
|
|
— |
|
|
$ |
20,880 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas
Trubiana
|
|
Severance
Payment
|
|
$ |
190,000 |
|
|
$ |
380,000 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Bonus
Payment
|
|
|
— |
|
|
$ |
274,338 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Health
Care Benefits Continuation
|
|
$ |
13,005 |
|
|
$ |
19,507 |
|
|
|
— |
|
|
$ |
13,500 |
|
|
$ |
13,500 |
|
|
|
Vacation
|
|
$ |
14,615 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
|
|
Vesting
of Stock Awards
|
|
|
— |
|
|
$ |
62,640 |
|
|
|
— |
|
|
|
— |
|
|
|
— |
|
2008
DIRECTOR COMPENSATION
For fiscal year 2008, each independent
member of the Board of Directors was paid a $24,000 annual retainer fee. Each
independent director also received $2,000 for each meeting of the Board of
Directors that the director attended in person and $1,000 for each meeting of
the Board of Directors attended via teleconference. Additionally, each
independent member of a committee of the Board of Directors received $1,250 for
each committee meeting attended, the Chairman of the Audit Committee received
$1,500 for each committee meeting attended and the Chairmen of the Compensation
Committee and Nominating and Corporate Governance Committees received $500 for
each committee meeting attended. The Nominating and Corporate Governance
Committee also granted 1,000 shares of common stock to each independent director
for 2008.
Name
|
|
Fees Earned or
Paid in Cash(1)
|
|
|
Stock Awards(2)
|
|
|
Total
|
|
|
|
|
|
|
|
|
|
|
|
Monte
J. Barrow
|
|
$ |
55,000 |
|
|
$ |
12,980 |
|
|
$ |
67,980 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William
J. Cahill
|
|
$ |
51,000 |
|
|
$ |
12,980 |
|
|
$ |
63,980 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John
L. Ford
|
|
$ |
46,000 |
|
|
$ |
12,980 |
|
|
$ |
58,980 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Wendell
W. Weakley
|
|
$ |
56,000 |
|
|
$ |
12,980 |
|
|
$ |
68,980 |
|
|
(1)
|
This
column represents annual director fees, meeting fees and chairman
fees.
|
|
(2)
|
This
column represents the FAS 123(R) fair market value expense recorded during
2008 for stock awards made in 2008. On May 29, 2008, each independent
director received 1,000 shares of common stock pursuant to EDR’s 2004
Incentive Plan.
|
COMPENSATION
COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
The following non-employee directors
are the current members of the Compensation Committee of the Board of Directors:
Messrs. Barrow and Cahill and Dr. Ford. During 2008, none of EDR’s executive
officers served as a director or member of the Compensation Committee of any
other entity whose executive officers served on EDR’s Board of Directors or
Compensation Committee.
COMPENSATION
COMMITTEE REPORT
The Compensation Committee has reviewed
and discussed with management the information contained in the Compensation
Discussion and Analysis section of this Proxy Statement and recommended to the
Board of Directors that the Compensation Discussion and Analysis be included in
this Proxy Statement and EDR’s Annual Report.
Submitted
by the Compensation Committee of
the
Board of Directors:
|
|
William
J. Cahill (Chairman)
|
Monte
J. Barrow
|
John
L. Ford
|
AUDIT
COMMITTEE REPORT
The Audit Committee assists the Board
of Directors in its oversight of EDR’s financial reporting process and
implementation and maintenance of effective controls to prevent, deter and
detect fraud by management. In addition, the Audit Committee is directly
responsible for the appointment, compensation and oversight of EDR’s independent
registered public accounting firm. Each of the members of the Audit Committee
qualifies as an “independent” director under the current NYSE listing standards
and applicable SEC rules.
In overseeing the preparation of EDR’s
financial statements, the Audit Committee met with both management and Deloitte
& Touche LLP, EDR’s independent registered public accounting firm, to review
and discuss the financial statements prior to their issuance and to discuss
significant accounting issues. Management advised the Audit Committee that all
financial statements were prepared in accordance with generally accepted
accounting principles, and the Audit Committee discussed the statements with
both management and Deloitte & Touche LLP.
The Audit Committee also is responsible
for assisting the Board of Directors in the oversight of the qualification,
independence and performance of the Company’s independent auditor. The Audit
Committee regularly meets in separate, private executive sessions with certain
members of senior management and Deloitte & Touche LLP. The Audit Committee
has discussed with Deloitte & Touche LLP matters required to be discussed by
Statement on Auditing Standards No. 114, Communication with Audit Committees
(which supersedes Statement on Auditing Standard No. 61, as amended). The Audit
Committee has received from Deloitte & Touche LLP the written disclosures
and the letter required by applicable requirements of the Public Company
Accounting Oversight Board regarding Deloitte & Touche LLP’s communications
with the Audit Committee concerning independence and has discussed with Deloitte
& Touche LLP its independence. In addition, the Audit Committee
has considered whether the provision of non-audit services, and the fees charged
for such services, by Deloitte & Touche LLP are compatible with maintaining
the independence of Deloitte & Touche LLP from EDR.
Based on the review and discussions
referred to above, the Audit Committee recommended to EDR’s Board of Directors
that EDR’s audited financial statements be included in EDR’s Annual Report for
the fiscal year ended December 31, 2008. The Audit Committee has selected and
the Board of Directors has approved the appointment of Deloitte & Touche LLP
as EDR’s independent auditor.
Submitted by the Audit Committee of the
Board of Directors:
Wendell
W. Weakley (Chairman)
|
Monte
J. Barrow
|
William
J. Cahill
|
The foregoing report shall not be
deemed incorporated by reference by any general statement incorporating by
reference this Proxy Statement into any filing under the Securities Act of 1933,
as amended, or under the Securities Exchange Act of 1934, as amended, except to
the extent that we specifically incorporate this information by reference, and
shall not otherwise be deemed filed under such Acts.
PROPOSAL
2
RATIFICATION
OF THE APPOINTMENT OF THE
INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Board of Directors has appointed
Deloitte & Touche LLP to serve as EDR’s independent registered public
accounting firm for the fiscal year ending December 31, 2009. The appointment of
this firm was recommended to the Board of Directors by the Audit Committee, and
the Board of Directors has further decided that management should submit the
appointment of Deloitte & Touche LLP to the stockholders at the Annual
Meeting. Deloitte & Touche LLP has audited EDR’s financial statements since
its inception in 2004. Representatives of Deloitte & Touche LLP are expected
to be present at the Annual Meeting. Deloitte & Touche LLP will have an
opportunity to make a statement if they desire to do so and will be available to
respond to appropriate questions from stockholders.
Audit
and Non-Audit Fees
The following table presents the
aggregate fees billed by Deloitte & Touche LLP for the two most recent
fiscal years ended December 31, 2007 and 2008:
|
|
2007
|
|
|
2008
|
|
Audit
Fees (1)
|
|
$ |
955,934 |
|
|
$ |
835,980 |
|
Audit-Related
Fees (2)
|
|
|
— |
|
|
|
— |
|
Tax
Fees (3)
|
|
$ |
218,900 |
|
|
$ |
177,063 |
|
All
Other Fees
|
|
|
— |
|
|
|
— |
|
TOTAL FEES
|
|
$ |
1,174,834 |
|
|
$ |
1,013,043 |
|
|
(1)
|
Fees
for audit services billed in fiscal 2007 and 2008 included the following
(i) audits of our annual financial statements and the effectiveness of
EDR’s internal controls over financial reporting and audits of all related
financial statements required to be audited pursuant to regulatory
filings, including student housing property and/or portfolio acquisitions;
(ii) reviews of unaudited quarterly financial statements; and (iii)
services related to the issuance of comfort letters, consents and other
services related to SEC matters.
|
|
(2)
|
Any
amounts would represent fees billed related to financial accounting and
reporting consultations.
|
|
(3)
|
Amount
represents fees billed for tax compliance services and tax
planning.
|
The Audit Committee has determined that
the provision of non-audit services by Deloitte & Touche LLP is compatible
with maintaining the independence of Deloitte & Touche LLP.
The Audit Committee is not bound by a
vote either for or against the proposal. The Audit Committee will consider a
vote against the firm by the stockholders in selecting our independent
registered public accounting firm in the future. Even if the selection is
ratified, the Audit Committee may, in its discretion, select a different
independent registered public accounting firm at any time during the year if it
determines that such a change would be in the best interests of EDR and its
stockholders.
On behalf of the Audit Committee, the
Board of Directors recommends a vote “FOR” Proposal 2.
Pre-Approval
Policies and Procedures
Pursuant to the Audit Committee’s
Charter, the Audit Committee reviews and pre-approves audit and non-audit
services performed by EDR’s independent registered public accounting firm as
well as the fee charged for such services. The Audit Committee may not approve
any service that individually or in the aggregate may impair, in the Audit
Committee’s opinion, the independence of the independent registered public
accounting firm. The Audit Committee may delegate to one or more designated
committee members the authority to grant pre-approvals of audit and permitted
non-audit services, provided that any decisions to pre-approve shall be
presented to the full Audit Committee at its next scheduled meeting. For fiscal
years 2007 and 2008, all of the audit and non-audit services provided by EDR’s
independent registered public accounting firm were pre-approved by the Audit
Committee in accordance with the Audit Committee Charter.
PROPOSAL
3
REAPPROVAL
OF THE PERFORMANCE GOALS UNDER THE 2004 INCENTIVE PLAN
We are asking our stockholders to
reapprove the performance goals used for performance-based awards granted under
EDR’s 2004 Incentive Plan, or the Plan, to preserve our ability to take a
federal tax deduction for certain compensation awards.
Section 162(m) of the Internal Revenue
Code of 1986, as amended, or Section 162(m), imposes an annual limit of
$1,000,000 on the tax deduction that is available to public companies for
compensation paid to each of the chief executive officer, who is the chief
executive officer on the last day of the company’s taxable year, and the other
three most highly compensated executive officers, other than the chief financial
officer, who are executive officers on the last day of the company’s taxable
year, unless the compensation is performance-based. In order for awards granted
under the Plan to qualify for this exception, however, the performance-based
compensation must be paid based upon the achievement of one or more performance
goals that have been disclosed to and approved by our stockholders. The
performance measures used for performance-based awards under the Plan were
previously approved by our sole stockholder prior to the consummation of our
initial public offering. Under Section 162(m), our public
stockholders must approve the performance measures by our 2009 annual meeting of
stockholders in order for awards granted thereafter under the Plan to qualify as
performance-based compensation.
EDR’s stockholders are only being
asked to reapprove the performance goals included in the Plan. Please note that we are not asking
stockholders reapprove the entire Plan or to authorize additional shares of
common stock for issuance under the Plan. If our stockholders do not
approve this Proposal 3, only the tax characteristics of awards granted under
the Plan will be impacted, not the ability of the Compensation Committee to
issue such awards.
The
Performance Measures
The Plan
provides that incentive awards designed to qualify for the performance-based
exception of Section 162(m) may be made subject to conditions and restrictions,
including achievement of one or more specified performance measures. The
performance measures contained in the Plan, which were previously approved by
our sole stockholder, are:
|
·
|
net
income (before or after taxes);
|
|
·
|
return
measures (including, but not limited to, return on assets, equity or
sales);
|
|
·
|
cash
flow return on investments;
|
|
·
|
earnings
before or after taxes, depreciation and/or
amortization;
|
|
·
|
operating
income (before or after taxes);
|
|
·
|
total
shareholder returns;
|
|
·
|
corporate
performance indicators (indices based on the level of certain services
provided to customers);
|
|
·
|
cash
generation, profit and/or revenue
targets;
|
|
·
|
growth
measures, including revenue growth, as compared with a peer group or other
benchmark;
|
|
·
|
share
price (including, but not limited to, growth measures and total
shareholder return); and/or
|
These are
the performance measures that stockholders are being asked to reapprove. In
granting stock awards under the Plan, the Compensation Committee of EDR’s Board
of Directors may select one criterion or multiple criteria for measuring
performance.
The
Board of Directors recommends a vote “FOR” Proposal 3.
General
Plan Information
The purpose of the Plan is to promote
the interests of EDR and its stockholders by strengthening EDR’s ability to
attract and retain highly competent directors, employees and consultants by
providing a means to encourage equity ownership and proprietary interest by
directors, employees and consultants. The Plan was adopted by our Board of
Directors effective as of January 31, 2005. The performance measures used for
performance-based awards under the Plan were previously approved by our sole
stockholder prior to the consummation of our initial public offering. The Plan
provides for the grant of stock options, restricted stock units, restricted
stock, stock appreciation rights, other stock-based incentive awards and profits
interest units to our employees, directors and other key persons providing
services to us and our subsidiaries. No awards under the Plan were outstanding
prior to our initial public offering.
We have reserved 800,000 shares of our
common stock for issuance pursuant to the Plan, subject to adjustments for
changes in our capital structure, including share splits, dividends and
recapitalizations. The number of shares reserved under the Plan is also subject
to an annual adjustment, beginning on January 1, 2006, so that the total number
of shares reserved under the Plan is equal to 4% of the aggregate number of
shares outstanding on the last day of the preceding fiscal year, provided that
such annual increase generally may not exceed 80,000 shares. Information
regarding the number of shares that remain available for future issuances under
the Plan may be found in “Executive Compensation – 2008 Grants
of Plan-Based Awards” above. As noted above, we are not seeking
authorization for additional shares under the Plan.
The Plan is administered by our
Compensation Committee which determines all terms of awards under the Plan, who
receives grants under the Plan and the number of common shares subject to the
grant. Compensation Committee members must qualify as “outside directors” under
Section 162(m) in order for awards under the Plan to qualify as deductible
performance-based compensation under Section 162(m). All of our Compensation
Committee members meet this requirement.
In the event of any “change of control”
of EDR, including certain mergers, consolidations, divisions, business
combinations, and the sale of all or substantially all of our assets, our
Compensation Committee may, in its discretion, provide that all outstanding
non-vested options, stock appreciation rights or restricted stock units will
terminate as of the consummation of such change of control and/or may accelerate
the exercisability of, or cause all vesting restrictions to lapse on, all
outstanding options, stock appreciation rights or restricted stock units to a
date within the 30-day period prior to the date of such change of control and/or
may provide that holders of options, stock appreciation rights or restricted
stock units will receive a payment in respect of cancellation of their awards
based on the amount, if any, by which the per share consideration being paid for
our common stock in connection with such corporate event exceeds the applicable
exercise price. In
addition, our Compensation Committee may, in its discretion, provide that all
outstanding awards will vest upon any change of control of EDR.
Our Board of Directors may amend the
Plan at any time. In addition, the Board of Directors may also suspend the
granting of incentive awards under the Plan at any time and may terminate the
Plan at any time. However, the Plan requires stockholder approval for any
amendment that would, among other things, increase the maximum number of shares
of common stock that may be issued pursuant to the Plan except to adjust the
number of shares pursuant to provisions for changes in capital structure or that
would otherwise violate the requirements of the NYSE.
The above description of the Plan is a
summary and is qualified in its entirety by reference to the full text of the
Plan. Accordingly, we advise you to review the Plan, a copy of which was filed
with the SEC as Exhibit 10.3 to the registration statement on Form S-11 which
was filed on January 11, 2005 and incorporated herein by reference. A
copy of the Plan has been filed with the SEC with this Proxy Statement, and any
stockholder who wishes to obtain a copy of the Plan may do so by written request
to 530 Oak Court Drive, Suite 300, Memphis, Tennessee 38117, Attention: Randall
H. Brown, Corporate Secretary.
Tax
Matters
In general, a participant will not
recognize taxable income at the time a stock option is granted. Upon exercise of
a non-qualified stock option, a participant will recognize compensation, taxable
as ordinary income, equal to the excess of the value of the common stock
purchased over the exercise price. In the case of “incentive stock options,”
within the meaning of Section 422 of the Internal Revenue Code, a participant
will not recognize ordinary income at the time of exercise (except for purposes
of the alternative minimum tax), and if the participant observes certain holding
period requirements then when the shares are sold the entire gain over the
exercise price will be taxable at capital gains rates. A participant has no
taxable income at the time stock appreciation rights are granted, but will
recognize compensation taxable as ordinary income upon exercise in an amount
equal to the value of any shares of common stock delivered and the amount of
cash paid by EDR. A participant who is granted shares of restricted stock,
including shares subject to performance conditions, generally will not recognize
taxable income at the time the restricted stock is granted, but will recognize
compensation taxable as ordinary income at the time the restrictions lapse in an
amount equal to the excess of the value of the common stock at such time over
the amount, if any, paid for such shares. However, a participant instead may
elect to recognize compensation taxable as ordinary income on the date the
restricted stock is granted in an amount equal to the value of the shares on
that date. A participant who receives shares of common stock that are not
subject to any restrictions under the Plan will recognize compensation taxable
as ordinary income on the date of grant in an amount equal to the value of such
stock on that date.
Subject to the deduction limitation,
described above, contained in Section 162(m), EDR may deduct, as a compensation
expense, the amount of ordinary income recognized by an employee in connection
with the Plan at the time such ordinary income is recognized by that
employee.
The following table provides
information with respect to the Plan under which our equity securities are
authorized for issuance as of December 31, 2008.
Plan Category
|
|
Number of Securities
to be Issued upon
Exercise of
Outstanding Options,
Warrants and
Rights(1)
|
|
|
Weighted Average
Exercise Price of
Outstanding
Options, Warrants
and Rights(1)
|
|
|
Number of Securities
Remaining Available for
Future Issuance under
Equity Compensation
Plans (excluding securities
reflected in column (a))
|
|
|
|
(a)
|
|
|
(b)
|
|
|
(c)
|
|
Equity
compensation plans approved by security holders
|
|
|
N/A |
|
|
|
N/A |
|
|
|
832,000 |
(2) |
Equity
compensation plans not approved by security holders
|
|
|
N/A |
|
|
|
N/A |
|
|
|
N/A |
|
Total
|
|
|
N/A |
|
|
|
N/A |
|
|
|
832,000 |
|
(1) Does
not include 208,000 shares of restricted stock that are subject to vesting
requirements and 275,000 PIUs which were issued through the Plan.
(2) The
Plan initially reserved 800,000 shares of our common stock for issuance under
the Plan. The amount of shares may be increased annually on January 1 of each
year so that the total number of shares reserved under the Plan is equal to 4%
of the aggregate number of shares outstanding on the last day of the preceding
fiscal year, provided, however, that such annual increase generally may not
exceed 80,000 shares.
As stated above, the performance
measures are being submitted for stockholder reapproval at the Annual Meeting so
that certain awards under the Plan can continue to be deductible by EDR pursuant
to Section 162(m). However, stockholder reapproval of the performance measures
is only one of several requirements under Section 162(m) that must be satisfied
for awards under the Plan to qualify for the performance-based compensation
exception, and approval of the Plan by stockholders should not be viewed as a
guarantee that all amounts paid under the Plan will, in practice, be deductible
by EDR.
OTHER
MATTERS
Our management is not aware of any
other matter to be presented for action at the Annual Meeting other than those
mentioned in the Notice of Annual Meeting of Stockholders and referred to in
this Proxy Statement. However, should any other matter requiring a
vote of the stockholders arise, the representatives named on the accompanying
Proxy will vote in accordance with their discretion.
By
Order of the Board of Directors, |
|
|
Randall
H. Brown
|
Secretary
|
Education
Realty Trust, Inc. 2004 Incentive Plan
EDUCATION
REALTY TRUST, INC.
2004
INCENTIVE PLAN
SECTION
1.
PURPOSE
The
purpose of this Plan is to promote the interests of the Company by providing the
opportunity to purchase or receive Shares, to receive Units, or to receive
compensation that is based upon appreciation in the value of Shares or Units to
Eligible Recipients in order to attract and retain Eligible Recipients by
providing an incentive to work to increase the value of Shares and Units and a
stake in the future of the Company that corresponds to the stake of each of the
Company’s shareholders. The Plan provides for the grant of Incentive Stock
Options, Non-Qualified Stock Options, Restricted Stock Awards, Restricted Stock
Units, Restricted Unit Awards and Stock Appreciation Rights to aid the Company
in obtaining these goals.
SECTION
2.
DEFINITIONS
Each term
set forth in this Section shall have the meaning set forth opposite such term
for purposes of this Plan and any Incentive Award Agreements under this Plan
(unless noted otherwise), and for purposes of such definitions, the singular
shall include the plural and the plural shall include the singular, and
reference to one gender shall include the other gender. Note that some
definitions may not be used in this Plan, and may be inserted here solely for
possible use in Incentive Award Agreements issued under this Plan.
2.1 BOARD
means the Board of Directors of the Company.
2.2 CAUSE
shall mean an act or acts by an Eligible Recipient involving (a) the use for
profit or disclosure to unauthorized persons of confidential information or
trade secrets of the Company, a Parent or a Subsidiary, (b) the breach of any
contract with the Company, a Parent or a Subsidiary, (c) the violation of any
fiduciary obligation to the Company, a Parent or a Subsidiary, (d) the unlawful
trading in the securities of the Company, a Parent or a Subsidiary, or of
another corporation based on information gained as a result of the performance
of services for the Company, a Parent or a Subsidiary, (e) a felony conviction
or the failure to contest prosecution of a felony, or (f) willful misconduct,
dishonesty, embezzlement, fraud, deceit or civil rights violations, or other
unlawful acts.
2.3 CHANGE
OF CONTROL means either of the following:
(a) any
transaction or series of transactions pursuant to which the Company sells,
transfers, leases, exchanges or disposes of substantially all (i.e., at least
eighty-five percent (85%)) of its assets for cash or property, or for a
combination of cash and property, or for other consideration; or
(b) any
transaction pursuant to which persons who are not current shareholders of the
Company acquire by merger, consolidation, reorganization, division or other
business combination or transaction, or by a purchase of an interest in the
Company, an interest in the Company so that after such transaction, the
shareholders of the Company immediately prior to such transaction no longer have
a controlling (i.e., 50% or more) voting interest in the
Company.
However,
notwithstanding the foregoing, in no event shall an initial public offering of
the Company’s Common Stock constitute a Change of Control.
2.4 CODE
means the Internal Revenue Code of 1986, as amended.
2.5 COMMITTEE
means any committee appointed by the Board to administer the Plan, as specified
in Section 5 hereof. Any such committee shall be comprised entirely of
Directors.
2.6 COMMON
STOCK means the common stock, par value $0.01 per share, of the
Company.
2.7 COMPANY
means Education Realty Trust, Inc., a Maryland corporation, and any successor to
such organization.
2.8 DIRECTOR
means a member of the Board.
2.9 ELIGIBLE
RECIPIENT means an Employee and/or a Key Person.
2.10 EMPLOYEE
means a common law employee of the Company, a Subsidiary or a
Parent.
2.11 EXCHANGE
ACT means the Securities Exchange Act of 1934, as amended.
2.12 EXERCISE
PRICE means the price that shall be paid to purchase one (1) Share upon the
exercise of an Option granted under this Plan.
2.13 FAIR
MARKET VALUE of each Share on any date means the price determined below as of
the close of business on such date (provided, however, if for any reason, the
Fair Market Value per share cannot be ascertained or is unavailable for such
date, the Fair Market Value per share shall be determined as of the nearest
preceding date on which such Fair Market Value can be ascertained):
(a) If
the Share is listed or traded on any established stock exchange or a national
market system, including without limitation the National Market of the National
Association of Securities Dealers, Inc. Automated Quotation (“NASDAQ”) System,
its Fair Market Value shall be the closing sale price for the Share (or the mean
of the closing bid and ask prices, if no sales were reported), on such exchange
or system on the date of such determination, as reported in The Wall Street
Journal or such other source as the Board deems reliable; or
(b) If
the Share is not listed or traded on any established stock exchange or a
national market system, its Fair Market Value shall be the average of the
closing dealer “bid” and “ask” prices of a Share as reflected on the NASDAQ
interdealer quotation system of the National Association of Securities Dealers,
Inc. on the date of such determination; or
(c) In
the absence of an established public trading market for the Share, the Fair
Market Value of a Share shall be determined in good faith by the
Board.
2.14 FLSA
EXCLUSION means the provisions of Section 7(e) of the Fair Labor Standards Act
of 1938 (the “FLSA”) that exempt certain stock-based compensation from inclusion
in overtime determinations under the FLSA.
2.15 INCENTIVE
AWARD means an ISO, a NQSO, a Restricted Stock Award, a Restricted Stock Unit, a
Restricted Unit Award or a Stock Appreciation Right.
2.16 INCENTIVE
AWARD AGREEMENT means an agreement between the Company, a Parent or a
Subsidiary, and a Participant evidencing an award of an Incentive
Award.
2.17 INITIAL
LIMITED PARTNER shall mean Education Realty Limited Partner, LLC, a Delaware
limited liability company.
2.18 INSIDER
means an individual who is, on the relevant date, an officer, director or ten
percent (10%) beneficial owner of any class of the Company’s equity securities
that is registered pursuant to Section 12 of the Exchange Act, all as defined
under Section 16 of the Exchange Act.
2.19 ISO
means an option granted under this Plan to purchase Shares that is intended by
the Company to satisfy the requirements of Code Section 422 as an incentive
stock option.
2.20 KEY
PERSON means (1) a member of the Board who is not an Employee, or (2) a
consultant or advisor; provided, however, that such consultant or advisor must
be a natural person who is providing or will be providing bona fide services to
the Company, a Subsidiary or a Parent, with such services (i) not being in
connection with the offer or sale of securities in a capital-raising
transaction, and (ii) not directly or indirectly promoting or maintaining a
market for securities of the Company, a Subsidiary or a Parent, within the
meaning of the general instructions to SEC Form S-8.
2.21 NQSO
means an option granted under this Plan to purchase Shares that is not intended
by the Company to satisfy the requirements of Code Section 422.
2.22 OPTION
means an ISO or a NQSO.
2.23 OUTSIDE
DIRECTOR means a Director who is not an Employee and who qualifies as (1) a
“non-employee director” under Rule 16b-3(b)(3) under the 1934 Act, as amended
from time to time, and (2) an “outside director” under Code Section 162(m) and
the regulations promulgated thereunder.
2.24 PARENT
means any corporation (other than the corporation employing a Participant) in an
unbroken chain of corporations ending with the corporation employing a
Participant if, at the time of the granting of the Incentive Award, each of the
corporations other than the corporation employing the Participant owns stock
possessing fifty percent (50%) or more of the total combined voting power of all
classes of stock in one of the other corporation in such chain. However, for
purposes of interpreting any Incentive Award Agreement issued under this Plan as
of a date of determination, Parent shall mean any corporation (other than the
corporation employing a Participant) in an unbroken chain of corporations ending
with the corporation employing a Participant if, at the time of the granting of
the Incentive Award and thereafter through such date of determination, each of
the corporations other than the corporation employing the Participant owns stock
possessing fifty percent (50%) or more of the total combined voting power of all
classes of stock in one of the other corporation in such chain.
2.25 PARTICIPANT
means individual who receives an Incentive-Award hereunder.
2.26 PERFORMANCE-BASED
EXCEPTION means the performance-based exception from the tax deductibility
limitations of Code Section 162(m).
2.27 PLAN
means the Education Realty Trust, Inc. 2004 Incentive Plan, as may be amended
from time to time.
2.28 RESTRICTED
STOCK AWARD means an award of Shares granted to a Participant under this Plan
whereby the Participant has immediate rights of ownership in the Shares
underlying the award, but such Shares are subject to restrictions in accordance
with the terms and provisions of this Plan and the Incentive Award Agreement
pertaining to the award and may be subject to forfeiture by the individual until
the earlier of (a) the time such restrictions lapse or are satisfied, or (b) the
time such shares are forfeited, pursuant to the terms and provisions of the
Incentive Award Agreement pertaining to the award.
2.29 RESTRICTED
STOCK UNIT means a contractual right granted to a Participant under this Plan to
receive a Share that is subject to restrictions of this Plan and the applicable
Incentive Award Agreement.
2.30 RESTRICTED
UNIT AWARD means an award of Units granted to a Participant under this Plan
whereby the Participant has immediate rights of ownership in the Units
underlying the award, but such Units are subject to restrictions in accordance
with the terms and provisions of this Plan and the limited liability company
agreement of the Initial Limited Partner and may be subject to additional
restrictions in accordance with the terms of an Incentive Award Agreement
pertaining to the award, including provisions causing the Units to be subject to
forfeiture by the individual until the earlier of (a) the time such restrictions
lapse or are satisfied, or (b) the time such shares are forfeited, pursuant to
the terms and provisions of any Incentive Award Agreement pertaining to the
award.
2.31 SAR
EXERCISE PRICE means the amount per Share specified in an Incentive Award
Agreement with respect to a Stock Appreciation Right, the excess of the Fair
Market Value of a Share over and above such amount, the holder of such Stock
Appreciation Right may be able to receive upon the exercise or payment of such
Stock Appreciation Right.
2.32 SHARE
means a share of the Common Stock of the Company.
2.33 STOCK
APPRECIATION RIGHT means a right granted to a Participant pursuant to the terms
and provisions of this Plan whereby the individual, without payment to the
Company (except for any applicable withholding or other taxes), receives cash,
Shares, a combination thereof, or such other consideration as the Board may
determine, in an amount equal to the excess of the Fair Market Value per Share
on the date on which the Stock Appreciation Right is exercised over the exercise
price per Share noted in the Stock Appreciation Right for each Share subject to
the Stock Appreciation Right.
2.34 SUBSIDIARY
means any corporation partnership, limited liability company or other entity
(other than the entity employing such Participant) in an unbroken chain of
corporations beginning with the corporation employing such Participant if, at
the time of the granting of the Incentive Award, each of the entities other than
the last entity in the unbroken chain owns stock possessing fifty percent (50%)
or more of the total combined voting power of one of the other entities in such
chain. However, for purposes of interpreting any Incentive Award Agreement
issued under this Plan as of a date of determination, Subsidiary shall mean any
entity (other than the entity employing such Participant) in an unbroken chain
of entities beginning with the entity employing such Participant if, at the time
of the granting of the Incentive Award and thereafter through such date of
determination, each of the entities other than the last entity in the unbroken
chain owns fifty percent (50%) or more of the total combined voting power of one
of the other entities in such chain.
2.35 TEN
PERCENT SHAREHOLDER means a person who owns (after taking into account the
attribution rules of Code Section 424(d)) more than ten percent (10%) of the
total combined voting power of all classes of shares of stock of either the
Company, a Subsidiary or a Parent.
2.36 UNIT
shall mean a “Profits Interest Unit” as designated under the limited liability
company agreement forming the Initial Limited Partner which represents the right
to receive profits and appreciation earned by, or which inure to, the Initial
Limited Partner after the date of issuance of such Unit, pursuant to the terms
and provisions of the limited liability company operating agreement forming the
Initial Limited Partner.
SECTION
3.
SHARES
SUBJECT TO INCENTIVE AWARDS
The total
number of Shares reserved for issuance under this Plan shall not exceed eight
hundred thousand (800,000), plus an annual amount for each calendar year
beginning with the calendar year that begins on January 1, 2006, such that the
total number of Shares reserved for issuance under this Plan will be equal to
four percent (4%) of the aggregate number of Shares outstanding on the last day
of the preceding calendar year; provided, however, in no event shall the
increase in the number of Shares from one fiscal year to the next exceed eighty
thousand (80,000), all as adjusted pursuant to Section 10. Such Shares shall be
reserved, to the extent that the Company deems appropriate, from authorized but
unissued Shares, and from Shares that have been reacquired by the Company.
Furthermore, any Shares subject to an Incentive Award that remain after the
cancellation, expiration or exchange of such Incentive Award thereafter shall
again become available for use under this Plan. The total number of Shares that
may be issued pursuant to the exercise of ISOs under this plan shall at all
times be exactly the same as the total number of Shares that may be issued
pursuant to Stock Incentives under this Plan pursuant to the preceding three
sentences. Notwithstanding anything herein to the contrary, no Participant may
be granted Incentive Awards covering an aggregate number of Shares in excess of
one hundred thousand (100,000) in any calendar year, and any Shares subject to
an Incentive Award which again become available for use under this Plan after
the cancellation, expiration or exchange of such Incentive Award thereafter
shall continue to be counted in applying this calendar year Participant
limitation.
SECTION
4.
EFFECTIVE
DATE
The effective date of this Plan shall
be the date of the consummation of the Company’s initial public
offering.
SECTION
5.
ADMINISTRATION
5.1 GENERAL
ADMINISTRATION. This Plan shall be administered by the Board. The Board, acting
in its absolute discretion, shall exercise such powers and take such action as
expressly called for under this Plan. The Board shall have the power to
interpret this Plan and, subject to the terms and provisions of this Plan, to
take such other action in the administration and operation of the Plan as it
deems equitable under the circumstances. The Board’s actions shall be binding on
the Company, on each affected Eligible Recipient, and on each other person
directly or indirectly affected by such actions.
5.2 AUTHORITY
OF THE BOARD. Except as limited by law or by the Articles of Incorporation or
Bylaws of the Company, and subject to the provisions herein, the Board shall
have full power to select Eligible Recipients who shall participate in the Plan,
to determine the sizes and types of Incentive Awards in a manner consistent with
the Plan, to determine the terms and conditions of Incentive Awards in a manner
consistent with the Plan, to construe and interpret the Plan and any agreement
or instrument entered into under the Plan, to establish, amend or waive rules
and regulations for the Plan’s administration, and to amend the terms and
conditions of any outstanding Incentive Awards as allowed under the Plan and
such Incentive Awards. Further, the Board may make all other determinations
which may be necessary or advisable for the administration of the
Plan.
5.3 DELEGATION
OF AUTHORITY. The Board may delegate its authority under the Plan, in whole or
in part, to a Committee appointed by the Board consisting of not less than two
(2) independent Directors. The members of the Committee shall be appointed from
time to time by, and shall serve at the discretion of, the Board. The Committee
shall act according to the policies and procedures set forth in the Plan and to
those policies and procedures established by the Board, and the Committee shall
have such powers and responsibilities as are set forth by the Board. Reference
to the Board in this Plan shall specifically include reference to the Committee
where the Board has delegated its authority to the Committee, and any action by
the Committee pursuant to a delegation of authority by the Board shall be deemed
an action by the Board under the Plan. Notwithstanding the above, the Board may
assume the powers and responsibilities granted to the Committee at any time, in
whole or in part. With respect to Committee appointments and composition, only a
Committee (or a sub-committee thereof) comprised solely of two (2) or more
Outside Directors may grant Incentive Awards that will meet the
Performance-Based Exception, and only a Committee comprised solely of Outside
Directors may grant Incentive Awards to Insiders that will be exempt from
Section 16(b) of the Exchange Act.
5.4 DECISIONS
BINDING. All determinations and decisions made by the Board (or its delegate)
pursuant to the provisions of this Plan and all related orders and resolutions
of the Board shall be final, conclusive and binding on all persons, including
the Company, its shareholders, Directors, Eligible Recipients, Participants, and
their estates and beneficiaries, and the Initial Limited Partner, its partners,
and their estates and beneficiaries.
5.5 INDEMNIFICATION
FOR DECISIONS. No member of the Board or the Committee (or a sub-committee
thereof) shall be liable for any action taken or determination made hereunder in
good faith. Service on the Committee (or a sub-committee thereof) shall
constitute service as a director of the Company so that the members of the
Committee (or a sub-committee thereof) shall be entitled to indemnification and
reimbursement as directors of the Company pursuant to its bylaws and applicable
law. In addition, the members of the Board, Committee (or a sub-committee
thereof) shall be indemnified by the Company against (a) the reasonable
expenses, including attorneys’ fees actually and necessarily incurred in
connection with the defense of any action, suit or proceeding, to which they or
any of them may be a party by reason of any action taken or failure to act under
or in connection with the Plan, any Incentive Award granted hereunder, and (b)
against all amounts paid by them in settlement thereof (provided such settlement
is approved by independent legal counsel selected by the Company) or paid by
them in satisfaction of a judgment in any such action, suit or proceeding,
except in relation to matters as to which it shall be adjudged in such action,
suit or proceeding that such individual is liable for gross negligence or
misconduct in the performance of his duties, provided that within 60 days after
institution of any such action, suit or proceeding a Committee member or
delegatee shall in writing offer the Company the opportunity, at its own
expense, to handle and defend the same.
5.6 UNITS
AS INCENTIVE AWARDS. To the extent that any Incentive Awards involve Units, the
Board, acting for the Company as manager of the Initial Limited Partner, shall
cause the Initial Limited Partner to issue Units pursuant to the terms and
provisions of the Plan.
SECTION
6.
ELIGIBILITY
Eligible
Recipients selected by the Board shall be eligible for the grant of Incentive
Awards under this Plan, but no Eligible Recipient shall have the right to be
granted an Incentive Award under this Plan merely as a result of his or her
status as an Eligible Recipient. Only Employees shall be eligible to receive a
grant of ISO’s.
SECTION
7.
TERMS OF
INCENTIVE AWARDS
7.1 TERMS
AND CONDITIONS OF ALL INCENTIVE AWARDS.
(a) Grants
of Incentive Awards. The Board, in its absolute discretion, shall grant
Incentive Awards under this Plan from time to time and shall have the right to
grant new Incentive Awards in exchange for outstanding Incentive Awards,
including, but not limited to, exchanges of Stock Options for the purpose of
achieving a lower Exercise Price. Incentive Awards shall be granted to Eligible
Recipients selected by the Board, and the Board shall be under no obligation
whatsoever to grant any Incentive Awards, or to grant Incentive Awards to all
Eligible Recipients, or to grant all Incentive Awards subject to the same terms
and conditions.
(b) Shares
& Units Subject to Incentive Awards. The number of Shares or Units as to
which an Incentive Award shall be granted shall be determined by the Board in
its sole discretion, subject to the provisions of Section 3 as to the total
number of Shares available for grants under the Plan.
(c) Incentive
Award Agreements. Each Incentive Award shall be evidenced by an Incentive Award
Agreement executed by the Company, a Parent or a Subsidiary, and the
Participant, which shall be in such form and contain such terms and conditions
as the Board in its discretion may, subject to the provisions of the Plan, from
time to time determine. Notwithstanding the foregoing, Restricted Unit Awards
must be evidenced by an Incentive Award Agreement only if the grant of such
Units is subject to terms, conditions and restrictions in addition to those
contained in this Plan and the limited liability company agreement of the
Initial Limited Partner.
(d) Date
of Grant. The date an Incentive Award is granted shall be the date on which the
Board (1) has approved the terms and conditions of any Incentive. Award
Agreement, (2) has determined the recipient of the Incentive Award and the
number of Shares or Units covered by the Incentive Award and (3) has taken all
such other action necessary to direct the grant of the Incentive
Award.
7.2 TERMS
AND CONDITIONS OF OPTIONS.
(a) Necessity
of Incentive Award Agreements. Each grant of an Option shall be evidenced by an
Incentive Award Agreement that shall specify whether the Option is an ISO or
NQSO, and incorporate such other terms and conditions as the Board, acting in
its absolute discretion, deems consistent with the terms of this Plan, including
(without limitation) a restriction on the number of Shares subject to the Option
that first become exercisable during any calendar year. The Board and/or the
Company shall have complete discretion to modify the terms and provisions of an
Option in accordance with Section 12 of this Plan even though such modification
may change the Option from an ISO to a NQSO.
(b) Determining
Optionees. In determining Eligible Recipient(s) to whom an Option shall be
granted and the number of Shares to be covered by such Option, the Board may
take into account the recommendations of the Chief Executive Officer of the
Company and its other officers, the duties of the Eligible Recipient, the
present and potential contributions of the Eligible Recipient to the success of
the Company, and other factors deemed relevant by the Board, in its sole
discretion, in connection with accomplishing the purpose of this Plan. An
Eligible Recipient who has been granted an Option to purchase Shares, whether
under this Plan or otherwise, may be granted one or more additional Options. If
the Board grants an ISO and a NQSO to an Eligible Recipient on the same date,
the right of the Eligible Recipient to exercise one such Option shall not be
conditioned on his or her failure to exercise the other such
Option.
(c) Exercise
Price. Subject to adjustment in accordance with Section 10 and the other
provisions of this Section, the Exercise Price shall be as set forth in the
applicable Incentive Award Agreement. With respect to each grant of an ISO to a
Participant who is not a Ten Percent Shareholder, the Exercise Price shall not
be less than the Fair Market Value on the date the ISO is granted. With respect
to each grant of an ISO to a Participant who is a Ten Percent Shareholder, the
Exercise Price shall not be less than one hundred ten percent (110%) of the Fair
Market Value on the date the ISO is granted. If an Incentive Award is a NQSO,
the Exercise Price for each Share shall be no less than (1) the minimum price
required by applicable state law, or (2) the minimum price required by the
Company’s governing instrument, or (3) $0.01, whichever price is greater. Any
Incentive Award intended to meet the Performance-Based Exception must be granted
with an Exercise Price equivalent to or greater than the Fair Market Value of
the Shares subject thereto determined as of the date of such grant. Any
Incentive Award intended to meet the FLSA Exclusion must be granted with an
Exercise Price equivalent to or greater than eighty-five percent (85%) of the
Fair Market Value of the Shares subject thereto on the date granted determined
as of the date of such grant. Any Option that is intended to avoid taxation
under Code Section 409A as a “nonqualified deferred compensation plan” must be
granted with an Exercise Price equivalent to or greater than the Fair Market
Value of the Shares subject thereto determined as of the date of such
grant.
(d) Option
Term. Each Option granted under this Plan shall be exercisable in whole or in
part at such time or times as set forth in the related Incentive Award
Agreement, but no Incentive Award Agreement shall:
(i) make an
Option exercisable before the date such Option is granted; or
(ii) make an
Option exercisable after the earlier of:
(A) the
date such Option is exercised in full, or
(B) the
date that is the tenth (10th) anniversary of the date such Option is granted, if
such Option is a NQSO or an ISO granted to a non-Ten Percent Shareholder, or the
date that is the fifth (5th) anniversary of the date such Option is granted, if
such Option is an ISO granted to a Ten Percent Shareholder. An Incentive Award
Agreement may provide for the exercise of an Option after the employment of an
Employee has terminated for any reason whatsoever, including death or
disability. The Employee’s rights, if any, upon termination of employment will
be set forth in the applicable Incentive Award Agreement.
(e) Payment.
Options shall be exercised by the delivery of a written notice of exercise to
the Company, setting forth the number of Shares with respect to which the Option
is to be exercised accompanied by full payment for the Shares. Payment for
shares of Stock purchased pursuant to exercise of an Option shall be made in
cash or, unless the Incentive Award Agreement provides otherwise, by delivery to
the Company of a number of Shares that have been owned and completely paid for
by the holder for at least six (6) months prior to the date of exercise (i.e.,
“mature shares” for accounting purposes) having an aggregate Fair Market Value
equal to the amount to be tendered, or a combination thereof. In addition,
unless the Incentive Award Agreement provides otherwise, the Option may be
exercised through a brokerage transaction following registration of the
Company’s equity securities under Section 12 of the Exchange Act as permitted
under the provisions of Regulation T applicable to cashless exercises
promulgated by the Federal Reserve Board, unless prohibited by Section 402 of
the Sarbanes-Oxley Act of 2002. However, notwithstanding the foregoing, with
respect to any Option recipient who is an Insider, a tender of shares or a
cashless exercise must (1) have met the requirements of an exemption under Rule
16b-3 promulgated under the Exchange Act, or (2) be a subsequent transaction the
terms of which were provided for in a transaction initially meeting the
requirements of an exemption under Rule 16b-3 promulgated under the Exchange
Act. Unless the Incentive Award Agreement provides otherwise, the foregoing
exercise payment methods shall be subsequent transactions approved by the
original grant of an Option. Except as provided in subparagraph (f) below,
payment shall be made at the time that the Option or any part thereof is
exercised, and no Shares shall be issued or delivered upon exercise of an Option
until full payment has been made by the Participant. The holder of an Option, as
such, shall have none of the rights of a shareholder. Other methods of payment
may also be used if approved by the Board in its sole and absolute discretion
and provided for under the Incentive Award Agreement.
(f) Conditions
to Exercise of an Option. Each Option granted under the Plan shall vest and
shall be exercisable at such time or times, or upon the occurrence of such event
or events, and in such amounts, as the Board shall specify in the Incentive
Award Agreement; provided, however, that subsequent to the grant of an Option,
the Board, at any time before complete termination of such Option, may
accelerate the time or times at which such Option may vest or be exercised in
whole or in part. Notwithstanding the foregoing, an Option intended to meet the
FLSA Exclusion shall not be exercisable for at least six (6) months following
the date it is granted, except by reason of death, disability, retirement, a
change in corporate ownership or other circumstances permitted under regulations
promulgated under the FLSA Exclusion. Furthermore, if the recipient of an Option
receives a hardship distribution from a Code Section 401(k) plan of the Company,
or any Parent or Subsidiary, the Option may not be exercised during the
six-month period following the hardship distribution, unless the Company
determines that such exercise would not jeopardize the tax-qualification of the
Code Section 401(k) plan. The Board may impose such restrictions on any Shares
acquired pursuant to the exercise of an Option as it may deem advisable,
including, without limitation, vesting or performance-based restrictions, rights
of the Company to re-purchase Shares acquired pursuant to the exercise of an
Option, voting restrictions, investment intent restrictions, restrictions on
transfer, “first refusal” rights of the Company to purchase Shares acquired
pursuant to the exercise of an Option prior to their sale to any other person,
“drag along” rights requiring the sale of shares to a third party purchaser in
certain circumstances, “lock up” type restrictions in the case of an initial
public offering of the Company’s stock, restrictions or limitations or other
provisions that would be applied to shareholders under any applicable agreement
among the shareholders, and restrictions under applicable federal securities
laws, under the requirements of any stock exchange or market upon which such
Shares are then listed and/or traded, and/or under any blue sky or state
securities laws applicable to such Shares.
(g) Transferability
of Options. An Option shall not be transferable or assignable except by will or
by the laws of descent and distribution and shall be exercisable, during the
Participant’s lifetime, only by the Participant; provided, however, that in the
event the Participant is incapacitated and unable to exercise his or her Option,
if such Option is a NQSO, such Option may be exercised by such Participant’s
legal guardian, legal representative, or other representative whom the Board
deems appropriate based on applicable facts and circumstances. The determination
of incapacity of a Participant and the determination of the appropriate
representative of the Participant who shall be able to exercise the Option if
the Participant is incapacitated shall be determined by the Board in its sole
and absolute discretion. Notwithstanding the foregoing, except as otherwise
provided in the Incentive Award Agreement, a NQSO may also be transferred by a
Participant as a bona fide gift (i) to his spouse, lineal descendant or lineal
ascendant, siblings and children by adoption, (ii) to a trust for the benefit of
one or more individuals described in clause (i) and no other persons, or (iii)
to a partnership of which the only partners are one or more individuals
described in clause (i), in which case the transferee shall be subject to all
provisions of the Plan, the Incentive Award Agreement and other agreements with
the Participant in connection with the exercise of the Option and purchase of
Shares. In the event of such a gift, the Participant shall promptly notify the
Board of such transfer and deliver to the Board such written documentation as
the Board may in its discretion request, including, without limitation, the
written acknowledgment of the donee that the donee is subject to the provisions
of the Plan, the Incentive Award Agreement and other agreements with the
Participant.
(h) Special
Provisions for Certain Substitute Options. Notwithstanding anything to the
contrary in this Section, any Option in substitution for a stock option
previously issued by another entity, which substitution occurs in connection
with a transaction to which Code Section 424(a) is applicable, may provide for
an exercise price computed in accordance with Code Section 424(a) and the
regulations thereunder and may contain such other terms and conditions as the
Board may prescribe to cause such substitute Option to contain as nearly as
possible the same terms and conditions (including the applicable vesting and
termination provisions) as those contained in the previously issued stock option
being replaced thereby.
(i) ISO
Tax Treatment Requirements. With respect to any Option that purports to be an
ISO, to the extent that the aggregate Fair Market Value (determined as of the
date of grant of such Option) of stock with respect to which such Option is
exercisable for the first time by any individual during any calendar year
exceeds one hundred thousand dollars ($100,000.00), such Option shall not be
treated as an ISO in accordance with Code Section 422(d). The rule of the
preceding sentence is applied in the order in which Options are granted. Also,
with respect to any Option that purports to be an ISO, such Option shall not be
treated as an ISO if the Participant disposes of shares acquired thereunder
within two (2) years from the date of the granting of the Option or within one
(1) year of the exercise of the Option, or if the Participant has not met the
requirements of Code Section 422(a)(2).
7.3 TERMS
AND CONDITIONS OF STOCK APPRECIATION RIGHTS. A Stock Appreciation Right may be
granted in connection with all or any portion of a previously or
contemporaneously granted Option or not in connection with an Option. A Stock
Appreciation Right shall entitle the Participant to receive upon exercise or
payment the excess of the Fair Market Value of a specified number of Shares at
the time of exercise, over a SAR Exercise Price that shall be not less than the
Exercise Price for that number of Shares in the case of a Stock Appreciation
Right granted in connection with a previously or contemporaneously granted
Option, or in the case of any other Stock Appreciation Right, not less than one
hundred percent (100%) of the Fair Market Value of that number of Shares at the
time the Stock Appreciation Right was granted. The exercise of a Stock
Appreciation Right shall result in a pro rata surrender of the related Option to
the extent the Stock Appreciation Right has been exercised.
(a) Payment.
Upon exercise or payment of a Stock Appreciation Right, the Company shall pay to
the Participant the appreciation in cash or Shares (at the aggregate Fair Market
Value on the date of payment or exercise) as provided in the Incentive Award
Agreement or, in the absence of such provision, as the Board may determine. To
the extent that a Stock Appreciation Right is paid in cash, it shall nonetheless
be deemed paid in Shares for purposes of Section 3 hereof.
(b) Conditions
to Exercise. Each Stock Appreciation Right granted under the Plan shall be
exercisable at such time or times, or upon the occurrence of such event or
events, and in such amounts, as the Board shall specify in the Incentive Award
Agreement; provided, however, that subsequent to the grant of a Stock
Appreciation Right, the Board, at any time before complete termination of such
Stock Appreciation Right, may accelerate the time or times at which such Stock
Appreciation Right may be exercised in whole or in part. The exercisability of a
Stock Appreciation Right that is intended to avoid taxation under Code Section
409A as a “nonqualified deferred compensation plan” must be carefully restricted
in accordance with Code Section 409A requirements. Furthermore, if the recipient
of a Stock Appreciation Right receives a hardship distribution from a Code
Section 401(k) plan of the company, or any Parent or Subsidiary, the Stock
Appreciation Right may not be exercised during the six-month period following
the hardship distribution, unless the Company determines that such exercise
would not jeopardize the tax-qualification of the Code Section 401(k)
plan.
(c) Transferability
of Stock Appreciation Rights. Except as otherwise provided in a Participant’s
Incentive Award Agreement, no Stock Appreciation Right granted under the Plan
may be sold, transferred, pledged, assigned or otherwise alienated or
hypothecated, other than by will or by the laws of descent and distribution.
Further, except as otherwise provided in a Participant’s Incentive Award
Agreement, all Stock Appreciation Rights granted to a Participant under the Plan
shall be exercisable, during the Participant’s lifetime, only by the
Participant; provided, however, that in the event the Participant is
incapacitated and unable to exercise his or her Stock Appreciation Right, such
Stock Appreciation Right may be exercised by such Participant’s legal guardian,
legal representative, or other representative whom the Board deems appropriate
based on applicable facts and circumstances. The determination of incapacity of
a Participant and the determination of the appropriate representative of the
Participant shall be determined by the Board in its sole and absolute
discretion. Notwithstanding the foregoing, except as otherwise provided in the
Incentive Award Agreement, (A) a Stock Appreciation Right which is granted in
connection with the grant of a NQSO may be transferred, but only with the NQSO,
and (B) a Stock Appreciation Right which is not granted in connection with the
grant of a NQSO, may be transferred by the Participant as a bona fide gift (i)
to his spouse, lineal descendant or lineal ascendant, siblings and children by
adoption, (ii) to a trust for the benefit of one or more individuals described
in clause (i), or (iii) to a partnership of which the only partners are one or
more individuals described in clause (i), in which case the transferee shall be
subject to all provisions of the Plan, the Incentive Award Agreement and other
agreements with the Participant in connection with the exercise of the Stock
Appreciation Right. In the event of such a gift, the Participant shall promptly
notify the Board of such transfer and deliver to the Board such written
documentation as the Board may in its discretion request, including, without
limitation, the written acknowledgment of the donee that the donee is subject to
the provisions of the Plan, the Incentive Award Agreement and other agreements
with the Participant in connection with the exercise of the Stock Appreciation
Right.
(d) Special
Provisions for Tandem SARs. A Stock Appreciation Right granted in connection
with an Option may only be exercised to the extent that the related Option has
not been exercised. A Stock Appreciation Right granted in connection with an ISO
(1) will expire no later than the expiration of the underlying ISO, (2) may be
for no more than the difference between the exercise price of the underlying ISO
and the Fair Market Value of the Shares subject to the underlying ISO at the
time the Stock Appreciation Right is exercised, (3) may be transferable only
when, and under the same conditions as, the underlying ISO is transferable, and
(4) may be exercised only (i) when the underlying ISO could be exercised and
(ii) when the Fair Market Value of the Shares subject to the ISO exceeds the
exercise price of the ISO.
(e) Code
Section 409A Requirements. A Stock Appreciation Right must meet certain
restrictions contained in Code Section 409A if it is to avoid taxation under
Code Section 409A as a “nonqualified deferred compensation plan.” No Stock
Appreciation Right should be granted under this Plan without careful
consideration of the impact of Code Section 409A with respect to such grant upon
both the Company and the recipient of the Stock Appreciation Right.
7.4 TERMS
AND CONDITIONS OF RESTRICTED STOCK AWARDS.
(a) Grants
of Restricted Stock Awards. Shares awarded pursuant to Restricted Stock Awards
shall be subject to such restrictions as determined by the Board for periods
determined by the Board. Restricted Stock Awards issued under the Plan may have
restrictions which lapse based upon the service of a Participant, or based upon
the attainment (as determined by the Board) of performance goals established
pursuant to the business criteria listed in Section 14, or based upon any other
criteria that the Board may determine appropriate. Any Restricted Stock Award
which becomes exercisable based on the attainment of performance goals must be
granted by a Committee, must have its performance goals determined by such a
Committee based upon one or more of the business criteria listed in Section 14,
and must have the attainment of such performance goals certified in writing by
such a Committee in order to meet the Performance-Based Exception. The Board may
require a cash payment from the Participant in exchange for the grant of a
Restricted Stock Award or may grant a Restricted Stock Award without the
requirement of a cash payment; provided, however, if the recipient of a
Restricted Stock Award receives a hardship distribution from a Code Section
401(k) plan of the Company, or any Parent or Subsidiary, the recipient may not
pay any amount for such Restricted Stock Award during the six-month period
following the hardship distribution, unless the Company determines that such
payment would not jeopardize the tax-qualification of the Code Section
401(k).
(b) Acceleration
of Award. The Board shall have the power to permit, in its discretion, an
acceleration of the expiration of the applicable restrictions or the applicable
period of such restrictions with respect to any part or all of the Shares
awarded to a Participant.
(c) Necessity
of Incentive Award Agreement. Each grant of a Restricted Stock Award shall be
evidenced by an Incentive Award Agreement that shall specify the terms,
conditions and restrictions regarding the Shares awarded to a Participant, and
shall incorporate such other terms and conditions as the Board, acting in its
absolute discretion, deems consistent with the terms of this Plan. The Board
shall have complete discretion to modify the terms and provisions of Restricted
Stock Awards in accordance with Section 12 of this Plan.
(d) Restrictions
on Shares Awarded. Shares awarded pursuant to Restricted Stock Awards shall be
subject to such restrictions as determined by the Board for periods determined
by the Board. The Board may impose such restrictions on any Shares acquired
pursuant to a Restricted Stock Award as it may deem advisable, including,
without limitation, vesting or performance-based restrictions, rights of the
Company to re-purchase Shares acquired pursuant to the Restricted Stock Award,
voting restrictions, investment intent restrictions, restrictions on transfer,
“first refusal” rights of the Company to purchase Shares acquired pursuant to
the Restricted Stock Award prior to their sale to any other person, “drag along”
rights requiring the sale of shares to a third party purchaser in certain
circumstances, “lock up” type restrictions in connection with public offerings
of the Company’s stock, restrictions or limitations or other provisions that
would be applied to shareholders under any applicable agreement among the
shareholders, and restrictions under applicable federal securities laws, under
the requirements of any stock exchange or market upon which such Shares are then
listed and/or traded, and/or under any blue sky or state securities laws
applicable to such Shares.
(e) Transferability
of Restricted Stock Awards. A Restricted Stock Award may not be transferred by
the holder Participant, except upon the death of the holder Participant by will
or by the laws of descent and distribution.
(f) Voting,
Dividend & Other Rights. Unless the applicable Incentive Award Agreement
provides otherwise, holders of Restricted Stock Awards shall be entitled to vote
and shall receive dividends during the periods of restriction.
7.5 TERMS AND CONDITIONS OF RESTRICTED
STOCK UNITS.
(a) Grants
of Restricted Stock Units. A Restricted Stock Unit shall entitle the Participant
to receive one Share at such future time and upon such terms as specified by the
Board in the Incentive Award Agreement evidencing such award. Restricted Stock
Units issued under the Plan may have restrictions which lapse based upon the
service of a Participant, or based upon other criteria that the Board may
determine appropriate. The Board may require a cash payment from the Participant
in exchange for the grant of Restricted Stock Units or may grant Restricted
Stock Units without the requirement of a cash payment; provided, however, if the
recipient of a Restricted Stock Award receives a hardship distribution from a
Code Section 401(k) plan of the Company, or any Parent or Subsidiary, no payment
for the Restricted Stock Unit may be made by the recipient during the six-month
period following the hardship distribution, unless the Company determines that
such payment would not jeopardize the tax-qualification of the Code Section
401(k) Plan.
(b) Vesting
of Restricted Stock Units. The Board shall establish the vesting schedule
applicable to Restricted Stock Units and shall specify the times, vesting and
performance goal requirements. Until the end of the period(s) of time specified
in the vesting schedule and/or the satisfaction of any performance criteria, the
Restricted Stock Units subject to such Incentive Award Agreement shall remain
subject to forfeiture.
(c) Acceleration
of Award. The Board shall have the power to permit, in its sole discretion, an
acceleration of the applicable restrictions or the applicable period of such
restrictions with respect to any part or all of the Restricted Stock Units
awarded to a Participant.
(d) Necessity
of Incentive Award Agreement. Each grant of Restricted Stock Unit(s) shall be
evidenced by an Incentive Award Agreement that shall specify the terms,
conditions and restrictions regarding the Participant’s right to receive
Share(s) in the future, and shall incorporate such other terms and conditions as
the Board, acting in its sole discretion, deems consistent with the terms of
this Plan. The Board shall have sole discretion to modify the terms and
provisions of Restricted Stock Unit(s) in accordance with Section 12 of this
Plan.
(e) Transferability
of Restricted Stock Units. Except as otherwise provided in a Participant’s
Restricted Stock Unit Award, no Restricted Stock Unit granted under the Plan may
be sold, transferred, pledged, assigned or otherwise alienated or hypothecated
by the holder Participant, except upon the death of the holder Participant by
will or by the laws of descent and distribution.
(f) Voting,
Dividend & Other Rights. Unless the applicable Incentive Award Agreement
provides otherwise, holders of Restricted Stock Units shall not be entitled to
vote or to receive dividends until they become owners of the Shares pursuant to
their Restricted Stock Units.
(g) Code
Section 409A Requirements. A Restricted Stock Unit must meet certain
restrictions contained in Code Section 409A if it is to avoid taxation under
Code Section 409A as a “nonqualified deferred compensation plan.” No Restricted
Stock Unit should be granted under this Plan without careful consideration of
the impact of Code Section 409A with respect to such grant upon both the Company
and the recipient of the Restricted Stock Unit.
7.6 TERMS
AND CONDITIONS OF RESTRICTED UNIT AWARDS.
(a) Grants
of Restricted Unit Awards. Units awarded pursuant to Restricted Unit Awards may
be subject to such terms, conditions and restrictions as determined by the Board
for periods determined by the Board in addition to the terms, conditions and
restrictions as contained in the limited liability company agreement of the
Initial Limited Partner. Restricted Unit Awards issued under the Plan may have
restrictions which lapse based upon the service of a Participant, or based upon
the attainment (as determined by the Board) of performance goals established
pursuant to the business criteria listed in Section 14, or based upon any other
criteria that the Board may determine appropriate. Any Restricted Unit Award
which becomes exercisable based on the attainment of performance goals must be
granted by a Committee, must have its performance goals determined by such a
Committee based upon one or more of the business criteria listed in Section 14,
and must have the attainment of such performance goals certified in writing by
such a Committee in order to meet the Performance-Based Exception.
(b) Acceleration
of Award. The Board shall have the power to permit, in its discretion, an
acceleration of the expiration of the applicable restrictions or the applicable
period of such restrictions with respect to any part or all of the Units awarded
to a Participant.
(c) Incentive
Award Agreement. Each grant of a Restricted Unit Award may be evidenced by an
Incentive Award Agreement that shall specify any terms, conditions and
restrictions regarding the Units awarded to a Participant in addition to the
terms, conditions and restrictions as contained in the limited liability company
agreement of the Initial Limited Partner, and shall incorporate such other terms
and conditions as the Board, acting in its absolute discretion, deems consistent
with the terms of this Plan. The Board shall have complete discretion to modify
the terms and provisions of Restricted Unit Awards in accordance with Section 12
of this Plan.
(d) Restrictions
on Units Awarded. Units awarded pursuant to Restricted Unit Awards may be
subject to such restrictions as determined by the Board for periods determined
by the Board. The Board may impose such restrictions on any Units acquired
pursuant to a Restricted Stock Award as it may deem advisable, including,
without limitation, vesting or performance-based restrictions, rights of the
Company to re-purchase Units acquired pursuant to the Restricted Units Award,
voting restrictions, investment intent restrictions, restrictions on transfer,
“first refusal” rights of the Company to purchase Units acquired pursuant to the
Restricted Unit Award prior to their sale to any other person, “drag along”
rights requiring the sale of Units to a third party purchaser in certain
circumstances, restrictions or limitations or other provisions that would be
applied to other holders of Units under any applicable agreement among the
holders of Units or under the limited liability company agreement of the Initial
Limited Partner, and restrictions under applicable federal securities laws,
and/or under any blue sky or state securities laws applicable to such
Units.
(e) Transferability
of Restricted Unit Awards. A Restricted Unit Award may not be transferred by the
holder Participant, except upon the death of the holder Participant by will or
by the laws of descent and distribution.
(f) Other
Rights. The holders of Restricted Unit Awards shall be entitled to only such
rights as are afforded such holders under the limited liability company
agreement of the Initial Limited Partner.
(g) Code
Section 409A Requirements. A Restricted Unit Award must meet certain
restrictions contained in Code Section 409A if it is to avoid taxation under
Code Section 409A as a “nonqualified deferred compensation plan.” No Restricted
Unit Award should be granted under this Plan without careful consideration of
the impact of Code Section 409A with respect to such grant upon both the Company
and the recipient of the Restricted Unit Award.
SECTION
8.
SECURITIES
REGULATION
Each
Incentive Award Agreement may provide that, upon the receipt of Shares or Units
as a result of the exercise of an Incentive Award or otherwise, the Participant
shall, if so requested by the Company, hold such Shares or Units for investment
and not with a view of resale or distribution to the public and, if so requested
by the Company, shall deliver to the Company and/or the Initial Limited Partner
a written statement satisfactory to the Company to that effect. Each Incentive
Award Agreement may also provide that, if so requested by the Company, the
Participant shall make a written representation to the Company and/or the
Initial Limited Partner that he or she will not sell or offer to sell any of
such Shares or Units unless a registration statement shall be in effect with
respect to such Shares or Units under the Securities Act of 1933, as amended
(“1933 Act”), and any applicable state securities law or, unless he or she shall
have furnished to the Company an opinion, in form and substance satisfactory to
the Company, of legal counsel acceptable to the Company, that such registration
is not required. Certificates representing the Shares or Units transferred upon
the exercise of an Incentive Award granted under this Plan may at the discretion
of the Company bear a legend to the effect that such Shares or Units have not
been registered under the 1933 Act or any applicable state securities law and
that such Shares or Units may not be sold or offered for sale in the absence of
an effective registration statement as to such Shares or Units under the 1933
Act and any applicable state securities law or an opinion, in form and substance
satisfactory to the Company, of legal counsel acceptable to the Company, that
such registration is not required.
SECTION
9.
LIFE OF
PLAN
No
Incentive Award shall be granted under this Plan on or after the earlier
of:
(a) the
tenth (10th) anniversary of the effective date of this Plan (as determined under
Section 4 of this Plan), in which event this Plan otherwise thereafter shall
continue in effect until all outstanding Incentive Awards have been exercised in
full or no longer are exercisable, or
(b) the
date on which all of the Shares reserved under Section 3 of this Plan have (as a
result of the exercise of Incentive Awards granted under this Plan or lapse of
all restrictions under a Restricted Stock Award or Restricted Stock Unit or
Restricted Unit Award) been issued or no longer are available for use under this
Plan, in which event this Plan also shall terminate on such date.
This Plan
shall continue in effect until all outstanding Incentive Awards have been
exercised in full or are no longer exercisable and all Restricted Stock Awards
or Restricted Stock Units or Restricted Unit Awards have vested or been
forfeited.
SECTION
10.
ADJUSTMENT
Notwithstanding
anything in Section 12 to the contrary, the number of Shares reserved under
Section 3 of this Plan, the limit on the number of Shares that may be granted
during a calendar year to any individual under Section 3 of this Plan, the
number of Shares or Units subject to Incentive Awards granted under this Plan,
and the Exercise Price of any Options and the SAR Exercise Price of any Stock
Appreciation Rights, shall be adjusted by the Board in an equitable manner to
reflect any change in the capitalization of the Company or the Initial Limited
Partner, including, but not limited to, such changes as stock dividends or stock
splits. Furthermore, the Board shall have the right to adjust (in a manner that
satisfies the requirements of Code Section 424(a)) the number of Shares reserved
under Section 3, and the number of Shares or Units subject to Incentive Awards
granted under this Plan, and the Exercise Price of any Options and the SAR
Exercise Price of any Stock Appreciation Rights in the event of any corporate
transaction described in Code Section 424(a) that provides for the substitution
or assumption of such Incentive Awards. If any adjustment under this Section
creates a fractional Share or Unit or a right to acquire a fractional Share or
Unit, such fractional Share or Unit shall be disregarded, and the number of
Shares or Units reserved under this Plan and the number subject to any Incentive
Awards granted under this Plan shall be the next lower number of Shares or
Units, rounding all fractions downward. An adjustment made under this Section by
the Board shall be conclusive and binding on all affected persons and, further,
shall not constitute an increase in the number of Shares reserved under Section
3.
SECTION
11.
CHANGE OF
CONTROL OF THE COMPANY
11.1
General Rule for Options. Except as
otherwise provided in an Incentive Award Agreement, if a Change of Control
occurs, and if the agreements effectuating the Change of Control do not provide
for the assumption or substitution of all Options granted under this Plan, with
respect to any Option granted under this Plan that is not so assumed or
substituted (a “Non-Assumed Option”), the Committee, in its sole and absolute
discretion, may, with respect to any or all of such Non-Assumed Options, take
any or all of the following actions to be effective as of the date of the Change
of Control (or as of any other date fixed by the Committee occurring within the
thirty (30) day period ending on the date of the Change of Control, but only if
such action remains contingent upon the effectuation of the Change of Control)
(such date referred to as the “Action Effective Date”):
(a) Accelerate
the vesting and/or exercisability of such Non-Assumed Option;
and/or
(b) Unilaterally
cancel any such Non-Assumed Option which has not vested and/or which has not
become exercisable as of the Action Effective Date; and/or
(c) Unilaterally
cancel such Non-Assumed Option in exchange for:
(i) whole
and/or fractional Shares (or for whole Shares and cash in lieu of any fractional
Share) that, in the aggregate, are equal in value to the excess of the Fair
Market Value of the Shares that could be purchased subject to such Non-Assumed
Option determined as of the Action Effective Date (taking into account vesting
and/or exercisability) over the aggregate Exercise Price for such Shares;
or
(ii) cash
or other property equal in value to the excess of the Fair Market Value of the
Shares that could be purchased subject to such Non-Assumed Option determined as
of the Action Effective Date (taking into account vesting and/or exercisability)
over the aggregate Exercise Price for such Shares; and/or
(d) Unilaterally
cancel such Non-Assumed Option after providing the holder of such Option with
(1) an opportunity to exercise such Non-Assumed Option to the extent vested
and/or exercisable within a specified period prior to the date of the Change of
Control, and (2) notice of such opportunity to exercise prior to the
commencement of such specified period; and/or
(e) Unilaterally
cancel such Non-Assumed Option and notify the holder of such Option of such
action, but only if the Fair Market Value of the Shares that could be purchased
subject to such Non-Assumed Option determined as of the Action Effective Date
(taking into account vesting and/or exercisability) does not exceed the
aggregate Exercise Price for such Shares.
However,
notwithstanding the foregoing, to the extent that the recipient of a Non-Assumed
Option is an Insider, payment of cash in lieu of whole or fractional Shares or
shares of a successor may only be made to the extent that such payment (1) has
met the requirements of an exemption under Rule 16b-3 promulgated under the
Exchange Act, or (2) is a subsequent transaction the terms of which were
provided for in a transaction initially meeting the requirements of an exemption
under Rule 16b-3 promulgated under the Exchange Act. Unless an Incentive Award
Agreement provides otherwise, the payment of cash in lieu of whole or fractional
Shares or in lieu of whole or fractional shares of a successor shall be
considered a subsequent transaction approved by the original grant of an
Option.
11.2 General
Rule for SARs. Except as otherwise provided in an Incentive Award Agreement, if
a Change of Control occurs, and if the agreements effectuating the Change of
Control do not provide for the assumption or substitution of all Stock
Appreciation Rights granted under this Plan, with respect to any Stock
Appreciation Right granted under this Plan that is not so assumed or substituted
(a “Non-Assumed SAR”), the Committee, in its sole and absolute discretion, may,
with respect to any or all of such Non-Assumed SARs, take either or both of the
following actions to be effective as of the date of the Change of Control (or as
of any other date fixed by the Committee occurring within the thirty (30) day
period ending on the date of the Change of Control, but only if such action
remains contingent upon the effectuation of the Change of Control) (such date
referred to as the “Action Effective Date”):
(a) Accelerate
the vesting and/or exercisability of such Non-Assumed SAR; and/or
(b) Unilaterally
cancel any such Non-Assumed SAR which has not vested or which has not become
exercisable as of the Action Effective Date; and/or
(c) Unilaterally
cancel such Non-Assumed SAR in exchange for:
(i) whole
and/or fractional Shares (or for whole Shares and cash in lieu of any fractional
Share) that, in the aggregate, are equal in value to the excess of the Fair
Market Value of the Shares subject to such Non-Assumed SAR determined as of the
Action Effective Date (taking into account vesting and/or exercisability) over
the SAR Exercise Price for such Non-Assumed SAR; or
(ii) cash or
other property equal in value to the excess of the Fair Market Value of the
Shares subject to such Non-Assumed SAR determined as of the Action Effective
Date (taking into account vesting and/or exercisability) over the SAR Exercise
Price for such Non-Assumed SAR; and/or
(d) Unilaterally
cancel such Non-Assumed SAR after providing the holder of such SAR with (1) an
opportunity to exercise such Non-Assumed SAR to the extent vested and/or
exercisable within a specified period prior to the date of the Change of
Control, and (2) notice of such opportunity to exercise prior to the
commencement of such specified period; and/or
(e) Unilaterally
cancel such Non-Assumed SAR and notify the holder of such SAR of such action,
but only if the Fair Market Value of the Shares that could be purchased subject
to such Non-Assumed SAR determined as of the Action Effective Date (taking into
account vesting and/or exercisability) does not exceed the SAR Exercise Price
for such Non-Assumed SAR.
However,
notwithstanding the foregoing, to the extent that the recipient of a Non-Assumed
SAR is an Insider, payment of cash in lieu of whole or fractional Shares or
shares of a successor may only be made to the extent that such payment (1) has
met the requirements of an exemption under Rule 16b-3 promulgated under the
Exchange Act, or (2) is a subsequent transaction the terms of which were
provided for in a transaction initially meeting the requirements of an exemption
under Rule 16b-3 promulgated under the Exchange Act. Unless an Incentive Award
Agreement provides otherwise, the payment of cash in lieu of whole or fractional
Shares or in lieu of whole or fractional shares of a successor shall be
considered a subsequent transaction approved by the original grant of a
SAR.
11.3 General
Rule for Restricted Stock Units. Except as otherwise provided in an Incentive
Award Agreement, if a Change of Control occurs, and if the agreements
effectuating the Change of Control do not provide for the assumption or
substitution of all Restricted Stock Units granted under this Plan, with respect
to any Restricted Stock Unit granted under this Plan that is not so assumed or
substituted (a “Non-Assumed RSU”), the Committee, in its sole and absolute
discretion, may, with respect to any or all of such Non-Assumed RSUs, take
either or both of the following actions to be effective as of the date of the
Change of Control (or as of any other date fixed by the Committee occurring
within the thirty (30) day period ending on the date of the Change of Control,
but only if such action remains contingent upon the effectuation of the Change
of Control) (such date referred to as the “Action Effective
Date”):
(a) Accelerate
the vesting of such Non-Assumed RSU; and/or
(b) Unilaterally
cancel any such Non-Assumed RSU which has not vested as of the Action Effective
Date; and/or
(c) Unilaterally
cancel such Non-Assumed RSU in exchange for:
(i) whole
and/or fractional Shares (or for whole Shares and cash in lieu of any fractional
Share) that are equal to the number of Shares subject to such Non-Assumed RSU
determined as of the Action Effective Date (taking into account vesting);
or
(ii) cash or
other property equal in value to the Fair Market Value of the Shares subject to
such Non-Assumed RSU determined as of the Action Effective Date (taking into
account vesting); and/or
(d) Unilaterally
cancel such Non-Assumed RSU and notify the holder of such RSU of such action,
but only if the Fair Market Value of the Shares that were subject to such
Non-Assumed RSU determined as of the Action Effective Date (taking into account
vesting) is zero.
However,
notwithstanding the foregoing, to the extent that the recipient of a Non-Assumed
RSU is an Insider, payment of cash in lieu of whole or fractional Shares or
shares of a successor may only be made to the extent that such payment (1) has
met the requirements of an exemption under Rule 16b-3 promulgated under the
Exchange Act, or (2) is a subsequent transaction the terms of which were
provided for in a transaction initially meeting the requirements of an exemption
under Rule 16b-3 promulgated under the Exchange Act. Unless an Incentive Award
Agreement provides otherwise, the payment of cash in lieu of whole or fractional
Shares or in lieu of whole or fractional shares of a successor shall be
considered a subsequent transaction approved by the original grant of an
RSU.
11.4 General
Rule for Other Incentive Award Agreements. If a Change of Control
occurs, then, except to the extent otherwise provided in the Incentive Award
Agreement pertaining to a particular Incentive Award or as otherwise provided in
this Plan, each Incentive Award shall be governed by applicable law and the
documents effectuating the Change of Control.
SECTION
12.
AMENDMENT
OR TERMINATION
This Plan may be amended by the Board
from time to time to the extent that the Board deems necessary or appropriate;
provided, however, no such amendment shall be made absent the approval of the
shareholders of the Company (a) to increase the number of Shares reserved under
Section 3, except as set forth in Section 10, (b) to extend the maximum life of
the Plan under Section 9 or the maximum exercise period under Section 7, (c) to
decrease the minimum Exercise Price under Section 7, or (d) to change the
designation of Eligible Recipients eligible for Incentive Awards under Section
6. Shareholder approval of other material amendments (such as an expansion of
the types of awards available under the Plan, an extension of the term of the
Plan, a change to the method of determining the Exercise Price of Options issued
under the Plan, or a change to the provisions of Section 7.2(j)) may also be
required pursuant to rules promulgated by an established stock exchange or a
national market system if the Company is, or become, listed or traded on any
such established stock exchange or national market system, or for the Plan to
continue to be able to issue Incentive Awards which meet the Performance-Based
Exception. The Board also may suspend the granting of Incentive Awards under
this Plan at any time and may terminate this Plan at any time. The Company shall
have the right to modify, amend or cancel any Incentive Award after it has been
granted if (I) the modification, amendment or cancellation does not diminish the
rights or benefits of the Incentive Award recipient under the Incentive Award
(provided, however, that a modification, amendment or cancellation that results
solely in a change in the tax consequences with respect to an Incentive Award
shall not be deemed as a diminishment of rights or benefits of such Incentive
Award), (II) the Participant consents in writing to such modification, amendment
or cancellation, (III) there is a dissolution or liquidation of the Company,
(IV) this Plan and/or the Incentive Award Agreement expressly provides for such
modification, amendment or cancellation, or (V) the Company would otherwise have
the right to make such modification, amendment or cancellation by applicable
law.
SECTION
13.
MISCELLANEOUS
13.1 SHAREHOLDER
OR UNIT-HOLDER RIGHTS. No Participant shall have any rights as a shareholder of
the Company or a Unit holder of the Initial Limited Partner as a result of the
grant of an Incentive Award to him or to her under this Plan or his or her
exercise of such Incentive Award pending the actual delivery of Shares or Units
subject to such Incentive Award to such Participant.
13.2 NO
GUARANTEE OF CONTINUED RELATIONSHIP. The grant of an Incentive Award to a
Participant under this Plan shall not constitute a contract of employment and
shall not confer on a Participant any rights upon his or her termination of
employment or relationship with the Company in addition to those rights, if any,
expressly set forth in the Incentive Award Agreement that evidences his or her
Incentive Award.
13.3 WITHHOLDING. The
Company shall have the power and the right to deduct or withhold, or require a
Participant to remit to the Company as a condition precedent for the fulfillment
of any Incentive Award, an amount sufficient to satisfy Federal, state and local
taxes, domestic or foreign, required by law or regulation to be withheld with
respect to any taxable event arising as a result of this Plan and/or any action
taken by a Participant with respect to an Incentive Award. Whenever Shares are
to be issued to a Participant upon exercise of an Option or a Stock Appreciation
Right, or satisfaction of conditions under a Restricted Stock Unit, or grant of
or substantial vesting of a Restricted Stock Award, the Company shall have the
right to require the Participant to remit to the Company, as a condition of
exercise of the Option or Stock Appreciation Right, or as a condition to the
fulfillment of the Restricted Stock Unit, or as a condition to the grant or
substantial vesting of the Restricted Stock Award, an amount in cash (or, unless
the Incentive Award Agreement provides otherwise, in Shares) sufficient to
satisfy federal, state and local withholding tax requirements at the time of
such exercise, satisfaction of conditions, or grant or substantial vesting.
However, notwithstanding the foregoing, to the extent that a Participant is an
Insider, satisfaction of withholding requirements by having the Company withhold
Shares may only be made to the extent that such withholding of Shares (1) has
met the requirements of an exemption under Rule 16b-3 promulgated under the
Exchange Act, or (2) is a subsequent transaction the terms of which were
provided for in a transaction initially meeting the requirements of an exemption
under Rule 16b-3 promulgated under the Exchange Act. Unless the Incentive Award
Agreement provides otherwise, the withholding of shares to satisfy federal,
state and local withholding tax requirements shall be a subsequent transaction
approved by the original grant of an Incentive Award. Notwithstanding the
foregoing, in no event shall payment of withholding taxes be made by a retention
of Shares by the Company unless the Company retains only Shares with a Fair
Market Value equal to the minimum amount of taxes required to be
withheld.
13.4 NOTIFICATION
OF DISQUALIFYING DISPOSITIONS OF ISO OPTIONS. If a Participant sells or
otherwise disposes of any of the Shares acquired pursuant to an Option that is
an ISO on or before the later of (1) the date two (2) years after the date of
grant of such Option, or (2) the date one (1) year after the exercise of such
Option, then the Participant shall immediately notify the Company in writing of
such sale or disposition and shall cooperate with the Company in providing
sufficient information to the Company for the Company to properly report such
sale or disposition to the Internal Revenue Service. The Participant
acknowledges and agrees that he may be subject to federal, state and/or local
tax withholding by the Company on the compensation income recognized by
Participant from any such early disposition, and agrees that he shall include
the compensation from such early disposition in his gross income for federal tax
purposes. Participant also acknowledges that the Company may condition the
exercise of any Option that is an ISO on the Participant’s express written
agreement with these provisions of this Plan.
13.5 TRANSFER.
The transfer of an Employee between or among the Company, a Subsidiary or a
Parent shall not be treated as a termination of his or her employment under this
Plan. The transfer of an Employee between or among the Company and the Initial
Limited Partner shall also not be treated as a termination of his or her
employment under this Plan. However, notwithstanding the foregoing, a
termination of employment may nonetheless occur for purposes of determining
whether an Option will satisfy the requirements of the Code to be an
ISO.
13.6
CONSTRUCTION. This Plan shall be construed under the laws of the State of
Maryland.
SECTION
14.
PERFORMANCE
CRITERIA
14.1
PERFORMANCE GOAL BUSINESS CRITERIA. Unless and until the Board proposes for
shareholder vote and shareholders approve a change in the general performance
measures set forth in this Section, the attainment of which may determine the
degree of payout and/or vesting with respect to Incentive Awards to Employees
and Key Persons pursuant to this Plan which are designed to qualify for the
Performance-Based Exception, the performance measure(s) to be used by a
Committee composed of two (2) or more Outside Directors for purposes of such
grants shall be chosen from among the following:
|
(b)
|
Net
income (before or after taxes);
|
|
(c)
|
Return
measures (including, but not limited to, return on assets, equity or
sales);
|
|
(d)
|
Cash
flow return on investments which equals net cash flows divided by owners
equity;
|
|
(e)
|
Earnings
before or after taxes, depreciation and/or
amortization;
|
|
(g)
|
Operating
income (before or after taxes);
|
|
(h)
|
Total
shareholder returns;
|
|
(i)
|
Corporate
performance indicators (indices based on the level of certain services
provided to customers);
|
|
(j)
|
Cash
generation, profit and/or revenue
targets;
|
|
(k)
|
Growth
measures, including revenue growth, as compared with a peer group or other
benchmark;
|
|
(l)
|
Share
price (including, but not limited to, growth measures and total
shareholder return); and/or
|
14.2
DISCRETION IN FORMULATION OF PERFORMANCE GOALS. The Board shall have the
discretion to adjust the determinations of the degree of attainment of the
pre-established performance goals; provided, however, that Incentive Awards
which are to qualify for the Performance-Based Exception may not be adjusted
upward (although the Committee shall retain the discretion to adjust such
Incentive Awards downward).
14.3
PERFORMANCE PERIODS. The Board shall have the discretion to determine the period
during which any performance goal must be attained with respect to an Incentive
Award. Such period may be of any length, and must be established prior to the
start of such period or within the first ninety (90) days of such period
(provided that the performance criteria is not in any event set after 25% or
more of such period has elapsed).
14.4
MODIFICATIONS TO PERFORMANCE GOAL BUSINESS CRITERIA. In the event that the
applicable tax and/or securities laws change to permit Board discretion to alter
the governing performance measures noted above without obtaining shareholder
approval of such changes, the Board shall have sole discretion to make such
changes without obtaining shareholder approval. In addition, in the event that
the Board determines that it is advisable to grant Incentive Awards that shall
not qualify for the Performance-Based Exception, the Board may make such grants
without satisfying the requirements of Code Section 162(m); otherwise, a
Committee composed exclusively of two (2) of more Outside Directors must make
such grants.
ANNUAL
MEETING OF STOCKHOLDERS OF
Education
Realty Trust
May
20, 2009
PROXY
VOTING
INSTRUCTIONS
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INTERNET
- Access “www.voteproxy.com” and
follow the on-screen instructions. Have your proxy card available when you
access the web page, and use the Company Number and Account Number shown
on your proxy card.
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TELEPHONE
- Call toll-free 1-800-PROXIES
(1-800-776-9437) in the United States or 1-718-921-8500 from
foreign countries from any touch-tone telephone and follow the
instructions. Have your proxy card available when you call and use the
Company Number and Account Number shown on your proxy
card.
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COMPANY
NUMBER
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ACCOUNT
NUMBER
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Vote
online/phone until 11:59 PM Central Time, on May 19, 2009.
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MAIL
- Sign, date and mail your proxy card in the envelope
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provided
as soon as possible.
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IN
PERSON - You may vote your shares in person by attending the Annual
Meeting.
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NOTICE
OF INTERNET AVAILABILITY OF PROXY MATERIAL: The Notice of meeting,
proxy statement and proxy card are available at
www.edrtrust.com
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Please detach along perforated line and mail in the
envelope provided IF
you are not voting via telephone or the Internet.
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE ELECTION OF DIRECTORS AND
“FOR” PROPOSALS 2 AND 3.
PLEASE
SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR
VOTE IN BLUE OR BLACK INK AS SHOWN HERE x
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1. Election
of Directors:
o FOR
ALL NOMINEES
o WITHHOLD
AUTHORITY
FOR ALL NOMINEES
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Paul O.
Bower
Monte J.
Barrow
William J. Cahill,
III
John L.
Ford
Wendell W.
Weakley
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2.
Ratification of appointment of Deloitte &
Touche LLP as EDR’s independent auditors for the fiscal year ending
December 31, 2009.
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FOR
AGAINST ABSTAIN
o o
o
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3.
Reapprove the performance goals under the Education Realty Trust,
Inc. 2004 Incentive Plan pursuant to Section 162(m) of the Internal
Revenue Code.
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o o
o
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INSTRUCTIONS: To
withhold authority to vote for any individual nominee(s), mark “FOR
ALL EXCEPT” and fill in the circle next to each nominee you wish to
withhold, as shown here:
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Meeting
Attendance
Mark the box to the
right if you plan o
to
attend the Annual Meeting.
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To
change the address on your account, please check the box at right and
indicate your new address in the address space above. Please note that
changes to the registered name(s) on the account may not be submitted via
this method.
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o
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Signature of Stockholder
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Date
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Signature of Stockholder
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Date
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Note:
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Please
sign exactly as your name or names appear on this Proxy. When
shares are held jointly, each holder should sign. When signing
as executor, administrator, attorney, trustee or guardian, please give
full title as such. If the signer is a corporation, please sign
full corporate name by duly authorized officer, giving full title as
such. If signer is a partnership, please sign in partnership
name by authorized person.
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ANNUAL
MEETING OF STOCKHOLDERS OF
Education
Realty Trust
May
20, 2009
NOTICE OF
INTERNET AVAILABILITY OF PROXY MATERIAL:
The
Notice of meeting, proxy statement and proxy card
are
available at www.edrtrust.com
Please
sign, date and mail
your
proxy card in the
envelope
provided as soon
as
possible.
Please detach along perforated line and mail in the
envelope provided.
THE
BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE ELECTION OF DIRECTORS AND
“FOR” PROPOSALS 2 AND 3.
PLEASE
SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR
VOTE IN BLUE OR BLACK INK AS SHOWN HERE x
|
1. Election
of Directors:
o FOR
ALL NOMINEES
o WITHHOLD
AUTHORITY
|
Paul O.
Bower
Monte J.
Barrow
William J. Cahill,
III
John L.
Ford
Wendell W.
Weakley
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2.
Ratification of appointment of Deloitte & Touche LLP as EDR’s
independent auditors for the fiscal year ending December 31,
2009.
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FOR
AGAINST ABSTAIN
o o
o
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3.
Reapprove the performance goals under the Education Realty Trust,
Inc. 2004 Incentive Plan pursuant to Section 162(m) of the Internal
Revenue Code.
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o o
o
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INSTRUCTIONS: To
withhold authority to vote for any individual nominee(s), mark “FOR
ALL EXCEPT” and fill in the circle next to each nominee you wish to
withhold, as shown here:
|
Meeting Attendance
Mark
the box to the right if you
plan o
to
attend the Annual Meeting.
|
|
|
To
change the address on your account, please check the box at right and
indicate your new address in the address space above. Please note that
changes to the registered name(s) on the account may not be submitted via
this method.
|
o
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Signature of Stockholder
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|
Date
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Signature of Stockholder
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|
Date
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Note:
|
Please
sign exactly as your name or names appear on this Proxy. When
shares are held jointly, each holder should sign. When signing
as executor, administrator, attorney, trustee or guardian, please give
full title as such. If the signer is a corporation, please sign
full corporate name by duly authorized officer, giving full title as
such. If signer is a partnership, please sign in partnership
name by authorized person.
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530
Oak Court Drive, Suite 300
Memphis,
Tennessee 38117
THIS
PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The
undersigned appoints Paul O. Bower and Randall H. Brown, or either of them, with
full power of substitution, as proxy to represent and vote all shares of common
stock, $01 par value per share, of Education Realty Trust, Inc. held of record
by the undersigned as of the close of business on March 20, 2009, at the Annual
Meeting of Stockholders to be held on May 20, 2009 or any adjournment or
postponement thereof, as designated on the reverse side hereof and in their
discretion as to other matters.
The
shares represented by this Proxy will be voted as directed by the undersigned.
If no direction is given when
the duly executed Proxy is returned, such shares will be voted “FOR” all
nominees in Proposal 1, “FOR” Proposal 2 and “FOR” Proposal
3.
YOUR
VOTE IS IMPORTANT
Please
mark, sign and date this proxy card and return it promptly in the enclosed
postage-paid envelope so your shares may be represented at the
Meeting.
(Continued
and to be signed on the reverse side)