UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
Filed by the Registrant x
Filed by a Party other than the Registrant ¨
Check the appropriate box:
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Preliminary Proxy Statement | ¨ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |||
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Definitive Proxy Statement | |||||
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Definitive Additional Materials | |||||
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Soliciting Material Pursuant to §240.14a-12 |
OLD POINT FINANCIAL CORPORATION
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. | |||
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Title of each class of securities to which transaction applies:
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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April 7, 2005
Dear Fellow Shareholders:
You are cordially invited to attend the 2005 Annual Meeting of Shareholders of Old Point Financial Corporation, the holding company for The Old Point National Bank of Phoebus and Old Point Trust & Financial Services, N.A. The meeting will be held on Tuesday, April 26, 2005 at 6:00 p.m. at the The Hampton Roads Convention Center, 1610 Coliseum Drive, Hampton, Virginia. The accompanying Notice and Proxy Statement describe the matters to be presented at the meeting. Enclosed is our Annual Report to Shareholders that will be reviewed at the Annual Meeting.
Please complete, sign, date, and return the enclosed proxy card as soon as possible. Whether or not you will be able to attend the Annual Meeting, it is important that your shares be represented and your vote recorded. If you decide to attend the Annual Meeting in person, you can revoke your proxy any time before it is voted at the Annual Meeting. You may also follow the instructions on your proxy card to vote by telephone or over the internet.
We appreciate your continuing loyalty and support of Old Point Financial Corporation.
Sincerely, |
/s/ Robert F. Shuford |
Robert F. Shuford |
Chairman of the Board and President |
OLD POINT FINANCIAL CORPORATION
1 West Mellen Street, P.O. Box 3392, Hampton, Virginia 23663
OLD POINT FINANCIAL CORPORATION
1 West Mellen Street
Hampton, Virginia 23663
NOTICE OF 2005 ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD APRIL 26, 2005
The 2005 Annual Meeting of Shareholders of Old Point Financial Corporation (the Company) will be held at The Hampton Roads Convention Center, 1610 Coliseum Drive, Hampton, Virginia, on Tuesday, April 26, 2005, at 6:00 p.m. for the following purposes:
1. | To elect 13 directors to the Board of Directors of the Company to serve until the 2006 Annual Meeting of Shareholders, as described in the Proxy Statement accompanying this notice. |
2. | To transact such other business as may properly come before the meeting or any adjournment thereof. |
Shareholders of record at the close of business on March 15, 2005 are entitled to notice of and to vote at the Annual Meeting or any adjournment thereof.
By Order of the Board of Directors |
/s/ Louis G. Morris |
Louis G. Morris |
Secretary to the Board |
April 7, 2005
IMPORTANT NOTICE
Please complete, sign, date, and return the enclosed proxy card in the accompanying postage paid envelope so that your shares will be represented at the meeting. Shareholders attending the meeting may personally vote on all matters that are considered, in which event their signed proxies are revoked. You may also follow the instructions on your proxy card to vote by telephone or over the internet.
OLD POINT FINANCIAL CORPORATION
1 West Mellen Street
Hampton, Virginia 23663
PROXY STATEMENT
2005 ANNUAL MEETING OF SHAREHOLDERS
To be held on April 26, 2005
General
The following information is furnished in connection with the solicitation by and on behalf of the Board of Directors of the enclosed proxy to be used at the 2005 Annual Meeting of Shareholders (the Annual Meeting) of Old Point Financial Corporation (the Company) to be held Tuesday, April 26, 2005, at 6:00 p.m. at The Hampton Roads Convention Center, 1610 Coliseum Drive, Hampton, Virginia. The approximate mailing date of this Proxy Statement and accompanying proxy is April 7, 2005.
Revocation and Voting of Proxies
Execution of a proxy will not affect a shareholders right to attend the Annual Meeting and to vote in person. Any shareholder who has executed and returned a proxy may revoke it by attending the Annual Meeting and requesting to vote in person. A shareholder may also revoke his proxy at any time before it is exercised by filing a written notice with the Company or by submitting a proxy bearing a later date. Proxies will extend to, and will be voted at, any properly adjourned session of the Annual Meeting. If a shareholder specifies how the proxy is to be voted with respect to any proposals for which a choice is provided, the proxy will be voted in accordance with such specifications. If a shareholder fails to specify with respect to such proposals, the proxy will be voted FOR proposal 1 set forth in the accompanying notice and further described herein.
Voting Rights of Shareholders
Only those shareholders of record at the close of business on March 15, 2005, are entitled to notice of and to vote at the Annual Meeting, or any adjournments thereof. The number of shares of common stock of the Company outstanding and entitled to vote at the Annual Meeting is 4,016,144. The Company has no other class of stock outstanding. The presence of a majority of the shares entitled to be voted, represented in person or by proxy, will constitute a quorum for the transaction of business.
Each share of Company common stock entitles the record holder thereof to one vote for each matter to be voted upon at the Annual Meeting, except that in the election of directors cumulative voting entitles a shareholder to give one nominee as many votes as is equal to the number of directors to be elected, multiplied by the number of shares owned by such shareholder or to distribute his or her votes on the same principle between two or more nominees as he or she sees fit. The Board of Directors will instruct the proxies to use cumulative voting, if necessary, to elect all or as many of the nominees as possible. Shares for which the holder has elected to abstain or to withhold the proxies authority to vote (including broker non-votes) on a matter will count toward a quorum, but will not be included in determining the number of votes cast with respect to such matter.
With regard to the election of directors, votes may be cast in favor or withheld. If a quorum is present, the nominees receiving the greatest number of votes cast at the Annual Meeting will be elected directors; therefore, votes withheld will have no effect. Approval of any other matter requires an affirmative vote of a majority of the shares cast on the matter. Thus, although abstentions and broker non-votes (shares held by customers that may not be voted on certain matters because the broker has not received specific instructions from the customers) are counted for purposes of determining the presence or absence of a quorum, they are generally not counted for purposes of determining if a proposal has been approved, and therefore have no effect.
Solicitation of Proxies
The cost of solicitation of proxies will be borne by the Company. Solicitations will be made only by the use of the mail, except that officers and regular employees of the Company, The Old Point National Bank of Phoebus (the Bank) and Old Point Trust & Financial Services, N.A. (the Trust Company) may make solicitations of proxies in person or by telephone or mail, acting without compensation other than their regular compensation. We anticipate that brokerage houses and other nominees, custodians, and fiduciaries will be requested to forward the proxy soliciting material to the beneficial owners of the stock held of record by such persons, and the Company will reimburse them for their charges and expenses in this connection.
Security Ownership of Certain Beneficial Owners and Management
The following table shows the share ownership as of March 15, 2005, of the shareholders known to the Company to be the beneficial owners of more than 5% of the outstanding shares of the Companys common stock.
Name and Address of |
Amount and Nature of Beneficial Ownership(1) |
Percent of Class |
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Old Point Trust & Financial Services, N.A. |
609,910 | (2) | 15.2 | %(2) | ||
James Reade Chisman |
325,692 | (3) | 8.1 | % | ||
Robert F. Shuford |
510,750 | (3)(4) | 12.7 | % | ||
VuBay Foundation |
265,642 | (5) | 6.6 | % | ||
Ann DeVenny Wallace |
271,738 | (3) | 6.8 | % |
(1) | For purposes of this table, beneficial ownership has been determined in accordance with the provisions of Rule 13d-3 of the Securities Exchange Act of 1934 under which, in general, a person is deemed to be the beneficial owner of a security if he or she has or shares the power to vote or direct the voting of the security or the power to dispose of or direct the disposition of the security, or if he or she has the right to acquire beneficial ownership of the security within sixty days. |
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(2) | According to information provided to the Company by Old Point Trust & Financial Services, N.A. (the Trust Company), as of February 28, 2005, the Trust Company had sole voting power with respect to 415,321 of these shares, sole dispositive power with respect to 430,062 of these shares and shared dispositive power with respect to 23,312 of these shares, but as a matter of state law, the Trust Company must refrain from voting any of these shares unless a co-fiduciary is appointed for the sole purpose of voting the shares. The Trust Company has no voting power (sole or shared) with respect to 194,589 of these shares and has no dispositive power (sole or shared) with respect to 156,537 of these shares. The 609,910 shares are held by the Trust Company as trustee of various trust accounts, of which no single trust account holds more than 5% of the Companys outstanding shares. |
(3) | According to information provided to the Company in February 2005 by VuBay Foundation, James Reade Chisman, Robert F. Shuford and Ann DeVenny Wallace (the VuBay information), as of February 28, 2005, Mr. Chisman has sole voting and dispositive power with respect to 33,300 shares and shared voting and dispositive power with respect to 292,392 shares. Mr. Shuford has sole voting and dispositive power with respect to 131,723 shares and shared voting and dispositive power with respect to 379,027 shares. Ms. Wallace has sole voting and dispositive power with respect to 6,096 shares and shared voting and dispositive power with respect to 265,642 shares. Mr. Chisman, Mr. Shuford and Ms. Wallace each disclaim any beneficial interest in 265,642 of the shares that he or she may be deemed to beneficially own by virtue of his or her position as a director of VuBay Foundation, the holder of record of 265,642 shares. In their capacities as directors of VuBay Foundation, Mr. Chisman, Mr. Shuford and Ms. Wallace each share with the other two directors voting and dispositive power with respect to the shares held by VuBay Foundation. |
(4) | See also footnotes 2 and 3 on page 4. |
(5) | According to the VuBay information, as of February 28, 2005, VuBay Foundation has sole voting and sole dispositive power with respect to these 265,642 shares. VuBay Foundations decision with respect to a vote or disposition of these 265,642 shares is dictated by the majority vote of the three directors of VuBay Foundation, who share voting and dispositive power with respect to the shares owned by VuBay Foundation, as described in footnote 3 to this chart. |
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The following table shows, as of March 15, 2005, the beneficial ownership of the Companys common stock by each director, director nominee, certain executive officers and by all directors, director nominees, and executive officers of the Company as a group.
Name |
Amount and Nature of Beneficial Ownership(1) (2) (3) |
Percent of Class |
||||
James Reade Chisman |
325,692 | (4) | 8.1 | % | ||
Dr. Richard F. Clark |
100,849 | 2.5 | % | |||
Russell Smith Evans Jr. |
8,675 | 0.2 | % | |||
Dr. Arthur D. Greene |
10,317 | 0.3 | % | |||
Gerald E. Hansen |
8,885 | 0.2 | % | |||
Stephen D. Harris |
19,885 | 0.5 | % | |||
John Cabot Ishon |
29,701 | 0.7 | % | |||
Eugene M. Jordan |
25,684 | 0.6 | % | |||
John B. Morgan, II |
10,031 | 0.2 | % | |||
Louis G. Morris |
47,878 | 1.2 | % | |||
Dr. H. Robert Schappert |
139,110 | 3.5 | % | |||
Robert F. Shuford |
510,750 | (4) | 12.7 | % | ||
Melvin R. Zimm |
1,887 | 0.0 | % | |||
Cary B. Epes |
25,023 | 0.6 | % | |||
Margaret P. Causby |
22,832 | 0.6 | % | |||
Laurie D. Grabow |
4,077 | 0.1 | % | |||
All directors & executive officers as a group (18) persons |
1,053,187 | (5) | 25.6 | % |
(1) | For purposes of this table, beneficial ownership has been determined in accordance with the provisions of Rule 13d-3 of the Securities Exchange Act of 1934 under which, in general, a person is deemed to be the beneficial owner of a security if he or she has or shares the power to vote or direct the voting of the security or the power to dispose of or direct the disposition of the security, or if he or she has the right to acquire beneficial ownership of the security within sixty days. |
(2) | Includes shares held (i) by their close relatives or held jointly with their spouses, (ii) as custodian or trustee for the benefit of their children or others, or (iii) as attorney-in-fact subject to a general power of attorney or (iv) in a Trust or IRA Mr. Chisman, 26,750 shares; Dr. Clark, 300 shares; Mr. Epes, 60 shares; Mr. Evans, 1,175 shares; Mrs. Grabow, 2 shares; Dr. Greene, 2,202 shares; Mr. Hansen, 1,433 shares; Mr. Harris, 662 shares; Mr. Ishon, 11,251 shares; Mr. Jordan, 3,000 shares; Mr. Jordan II, 7,086 shares; Mr. Morgan, 4,931 shares; Mr. Morris, 1,800; Dr. Schappert, |
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125,055 shares; Mr. Shuford Sr., 113,385 shares; and Mr. Shuford Jr., 326 shares. |
(3) | Includes shares that may be acquired within sixty days pursuant to the exercise of stock options granted under the 1989 and 1998 Old Point Stock Option Plans Dr. Clark, 4,500 shares; Mr. Evans, 4,500 shares; Dr. Greene, 4,500 shares; Mr. Harris, 4,500 shares; Mr. Ishon, 4,500 shares; Mr. Morgan, 3,750 shares; Mr. Morris, 22,761 shares; Dr. Schappert, 1,500 shares; Mr. Shuford Sr., 19,221 shares; Mr. Epes, 15,000 shares; Mrs. Causby, 15,000 shares; Mrs. Grabow, 1,965 shares; Mr. Shuford Jr., 3,750 shares; and Mr. Jordan, II, 0 shares. |
(4) | See footnote 3 on page 2. |
(5) | Includes 12,408 (0.3%) shares beneficially owned by Eugene M. Jordan, II, President & CEO of the Trust Company and 15,140 (0.4%) shares beneficially owned by Robert F. Shuford, Jr., Executive Vice President & Chief Operating Officer of the Bank. |
PROPOSAL ONE
ELECTION OF DIRECTORS
The thirteen persons named below, all of whom currently serve as directors of the Company, will be nominated to serve as directors until the 2006 Annual Meeting, or until their successors have been duly elected and have qualified. The persons named in the proxy will vote for the election of the nominees named below unless authority is withheld. The Companys Board believes that the nominees will be available and able to serve as directors, but if any of these persons should not be available or able to serve, the proxies may exercise discretionary authority to vote for a substitute proposed by the Companys Board.
Name (Age) |
Director Since (1) |
Principal Occupation For Past Five Years | ||
James Reade Chisman (61) |
2003 | President, J. R. Chisman Development Company | ||
Dr. Richard F. Clark (72) |
1981 | Pathologist (retired), Sentara Hampton General Hospital | ||
Russell Smith Evans Jr. (62) |
1993 | Assistant Treasurer and Corporate Fleet Manager Ferguson Enterprises | ||
Dr. Arthur D. Greene (60) |
1994 | Surgeon Partner Tidewater Orthopaedic Associates | ||
Gerald E. Hansen (63) |
2000 | President, Chesapeake Insurance Services, Inc. | ||
Stephen D. Harris (63) |
1988 | Attorney-at-Law Partner Geddy, Harris, Franck & Hickman, L.L.P. | ||
John Cabot Ishon (58) |
1989 | President, Hampton Stationery | ||
Eugene M. Jordan (81) |
1964 | Attorney-at-Law (retired) | ||
John B. Morgan, II (58) |
1994 | President, Morgan Marrow Insurance | ||
Louis G. Morris (50) |
2000 | President & CEO, Old Point National Bank |
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Dr. H. Robert Schappert (66) |
1996 | Retired President, Beechmont Veterinary Associates, Ltd. | ||
Robert F. Shuford (67) |
1965 | Chairman of the Board, President & CEO, Old Point Financial Corporation; Chairman of the Board, Old Point National Bank | ||
Melvin R. Zimm (51) |
2003 | Attorney-at-Law Member Glasser & Glasser P.L.C. |
(1) | Refers to the year in which the individual first became a director of the Bank, with respect to Dr. Richard F. Clark, Eugene M. Jordan, and Robert F. Shuford, who became directors of the Company upon consummation of the Banks reorganization on October 1, 1984. All present directors of the Company are also directors of the Bank. Dr. Richard F. Clark, Dr. Arthur D. Greene, Mr. John C. Ishon and Mr. Robert F. Shuford are also directors of the Trust Company. |
None of the directors serve as directors of any other company with a class of securities registered pursuant to Section 12 of the Securities Exchange Act of 1934.
There are four family relationships among the directors and executive officers. Mr. Jordan is the father of Mr. Jordan, II and the father-in-law of Mr. Ishon. Mr. Shuford, Sr. and Dr. Schappert are married to sisters. Mr. Shuford, Sr. is the father of Mr. Shuford, Jr. The Board does not believe that these family relationships are material to an evaluation of the ability or integrity of these individuals. The Board is not aware of any involvement in legal proceedings by any of the Companys directors or executive officers that would be material to an evaluation of the ability or integrity of any director or executive officer.
The Board of Directors recommends that shareholders vote FOR the individuals nominated above to serve as Directors.
Corporate Governance
The Board of Directors is elected by the Companys shareholders; the Board, in turn, is the Companys governing body, responsible for hiring, overseeing and evaluating management; management is charged with the day to day operations of the Company and its affiliates.
The Boards primary responsibility is to provide oversight, counseling and direction to management in their efforts to fulfill the corporate strategy in maximizing opportunities, while addressing related business risks. The Board has delegated various responsibilities and authority to different board committees, which include the Audit Committee, Directors Loan Committee, and Directors Loan Review Committee.
Management has been delegated the authority and responsibility for managing the Companys lines of businesses in a manner consistent with the Companys Strategic Plan and Code of Ethics, and in accordance with any specific plan, instructions or direction of the Board of Directors or one of the Boards committees. The Chief Executive Officer and management are required to seek the advice and, in appropriate situations, the approval of the Board with respect to extraordinary actions to be undertaken by the Company.
Board Committees and Attendance
The Board of Directors is comprised of a majority of independent directors, as defined by the listing standards of the NASDAQ Stock Market. Independent directors do not receive consulting, legal or other fees from the Company other than Board and committee compensation. Although companies affiliated with certain of these directors provide goods and services to the Company, the Board of
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Directors has determined in accordance with the NASDAQ listing standards that these independent directors have no relationships with the Company that would interfere with the exercise of their independent judgment in carrying out the responsibilities of a director. The independent directors are Messrs. Chisman, Clark, Evans, Greene, Hansen, Harris, Morgan, and Zimm.
The Board reviews each directors independence status on an annual basis to ensure compliance with FDIC Improvement Act and NASDAQ listing standards.
The Board of Directors of the Company has adopted an Insider Policy: Conflict of Interest/Code of Ethics (Code of Ethics) which details principles and responsibilities governing ethical conduct for all Company directors, officers, employees and principal shareholders. The Code of Ethics was filed as Exhibit 14 to the Companys Annual Report on Form 10-K for the year ended December 31, 2003.
During 2004, there were 13 meetings of the Board of Directors of the Company. Each director attended at least 75% of all meetings of the Board and committees on which he served.
The independent directors also met in regularly scheduled executive sessions in March, June, September and December of 2004.
The Company has not adopted a formal policy on Board members attendance at its annual meetings of shareholders, although all Board members are invited and encouraged to attend and, historically, most have done so. All Board members attended the Companys 2004 Annual Meeting of Shareholders.
The Board of Directors of the Company has standing Executive, Audit and Compensation Committees.
Executive Committee. Current members of the Executive Committee are Messrs. Shuford (Chairman), Hansen, Harris, Morris, and Dr. Clark. The Executive Committee serves in an advisory capacity, reviewing matters and making recommendations to the Board of Directors. The Executive Committee met 4 times in 2004.
Compensation Committee. The Compensation Committee is described under Report on Executive Compensation below.
Audit Committee. Current members of the Audit Committee are Messrs. Hansen (Chairman), Evans, Greene, and Harris. The Board of Directors has determined that all of the members of the Audit Committee satisfy the independence and financial literacy requirements for audit committee members under the NASDAQ listing standards and applicable SEC regulations. In addition, at least one member of the Audit Committee has past employment experience in finance or accounting or comparable experience which results in the individuals financial sophistication. The Board of Directors has also determined that Mr. Evans qualifies as an audit committee financial expert within the meaning of applicable regulations of the SEC, promulgated pursuant to the Sarbanes-Oxley Act of 2002.
The Audit Committee assists the board in its financial reporting oversight duties, internal controls, audit function, whistleblower policy, approval of related party transactions, and other matters relating to corporate governance. The Audit Committee is responsible for the appointment, compensation, and oversight of the work of the Companys independent accountants. The Audit Committee reviews on a regular basis the work of the Companys internal audit department. It also reviews and approves the scope and detail of the continuous audit program, which is conducted by the internal audit staff to protect against improper and unsound practices and to furnish adequate protection for all assets and records. During 2004, the Audit Committee met 5 times.
Nominations. The Board of Directors does not have a standing nominating committee or nominating committee charter because it believes it can have an independent nominating process without
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a separate nominating committee. Pursuant to a resolution passed by the Board of Directors and consistent with NASDAQ Marketplace Rules, director nominees are selected and recommended for consideration to the full Board of Directors by a majority of the directors who are independent according to the NASDAQ listing standards. For this purpose, the following directors are independent: James Reade Chisman, Dr. Richard F. Clark, Russell S. Evans, Jr., Dr. Arthur D. Greene, Gerald E. Hansen, Stephen D. Harris, John B. Morgan, II, and Melvin R. Zimm.
In addition to recommending to the full board whether or not current directors should be nominated for reelection, the independent directors also identify new candidates in the event of a vacancy on the board. The independent directors identify potential director candidates from a variety of sources, including management, consultants and other individuals likely to possess an understanding of the Companys business and knowledge of suitable candidates. The independent directors evaluate the qualifications of candidates for membership to the Board of Directors. Following this evaluation process, candidates are selected by a majority of the independent directors to be recommended for nomination by the full Board of Directors. The full board then selects nominees to recommend to the Companys shareholders in the annual election process or appoints new directors to serve until the next annual election.
Qualifications for consideration as a Board nominee may vary according to the particular areas of expertise being sought to complement the existing Board composition. However, in making their nomination recommendations to the Board of Directors, the independent directors consider, among other things, an individuals business experience, industry experience, financial background, geographic representation, breadth of knowledge about issues affecting the Company, time available for meetings and consultation regarding Company matters and other particular skills and experience possessed by the individual. In addition, the independent directors seek director candidates that will result in the Board of Directors consisting of more than a majority of independent directors at all times.
The independent directors will accept for consideration shareholders nominations for directors if made in writing by a shareholder entitled to vote in the election of directors. In accordance with the Companys bylaws, any such shareholder nomination must include sufficient background information with respect to the nominee, sufficient identification of the nominating shareholder and a representation by the shareholder of his or her eligibility and intention to appear at the annual meeting (in person or by proxy) to nominate the individual specified in the notice, a description of any arrangements or understandings between the shareholder and the nominee or others regarding the nomination, an indication of the total number of shares expected to be voted for the nominee, and the nominees written consent to the nomination. Shareholder nominations must be received by the Companys President at the Companys principal office in Hampton, Virginia, not more than 50 days and not less than 14 days prior to the date of the 2006 Annual Meeting in order to be considered for the 2006 annual election of directors. Any director candidate submitted by a shareholder will be reviewed and considered by the independent directors in the same manner as all other candidates based on the qualifications described above.
Compensation Committee Interlocks and Insider Participation
Current members of the Compensation Committee are Messrs. Morgan (Chairman), Dr. Clark, and Evans. No member of the Compensation Committee is or has been an officer or employee of the Company or any of its affiliates. Furthermore, none of the Companys executive officers has served on the board of directors of any company of which a Compensation Committee member is an employee.
During 2004 and through the present time, there have been transactions between the Companys banking subsidiary and certain members of the Compensation Committee or their associates, all consisting of extensions of credit by the Bank in the ordinary course of business. Each transaction was made on substantially the same terms, including interest rates, collateral and repayment terms, as those prevailing at the time for comparable transactions with the general public. In the opinion of management,
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none of the transactions involved more than the normal risk of collectibility or presented other unfavorable features.
Shareholder Communications with the Board of Directors
The Company provides an informal process for shareholders to send communications to the Board of Directors. Shareholders who wish to contact the Board of Directors or any of its members may do so by addressing their written correspondence to Old Point Financial Corporation, Board of Directors, c/o Corporate Secretary, P.O. Box 3392, Hampton, Virginia 23663 or lmorris@oldpoint.com. Correspondence directed to an individual Board member will be referred, unopened, to that member. Correspondence not directed to a particular Board member will be referred, unopened, to the Chairman of the Board.
Directors Compensation
All directors of the Bank and Trust Company receive $400 and $250, respectively, for each board meeting they attend. The non-employee directors of the Bank and Trust Company receive $150 for each committee meeting they attend. In addition, non-employee directors of the Bank and Trust Company are paid an annual retainer fee of $7,000 and $2,500, respectively, except that directors serving on the Bank board who also serve on the Trust Company board receive an additional $1,000 instead of $2,500 annual retainer for serving on the Trust Company board. All Company directors have been elected as directors of the Bank, but there is no assurance that this practice will continue. Not all Company directors serve as directors of the Trust Company. There are no additional fees paid for being a Company director.
The Company also pays for all directors and their spouses to attend regular director seminars.
Directors who are employees of the Company and its subsidiaries receive the stated fees for attendance at Board meetings, but do not receive any fees for committee meetings and are not paid annual retainer fees.
Interest of Management in Certain Transactions
Some of the Companys directors, executive officers, and members of their immediate families, and corporations, partnerships and other entities of which such persons are officers, directors, partners, trustees, executors or beneficiaries, are customers of the Bank. All loans and commitments to lend to such individuals were made in the ordinary course of business, upon substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with other persons and did not involve more than normal risk of collectibility or present other unfavorable features.
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Executive Compensation
The following table presents a three-year summary of all compensation paid or accrued by the Company and its subsidiaries for the Companys Chief Executive Officer and next four most highly compensated executive officers.
SUMMARY COMPENSATION TABLE
Long Term Compensation |
||||||||||||||
Annual Compensation |
Awards |
|||||||||||||
Name and Principal Position |
Year |
Salary (1) |
Bonus (2) |
Other Annual Compensation (3) |
Securities Underlying Options/SARs |
All Other Compensation (4) | ||||||||
Robert F. Shuford |
2004 2003 2002 |
$ $ $ |
205,700 191,000 175,766 |
$ $ $ |
50,000 40,000 40,000 |
0 0 0 |
3300 0 0 |
$19,254 $14,200 $15,646 | ||||||
Louis G. Morris |
2004 2003 2002 |
$ $ $ |
173,533 163,100 147,266 |
$ $ $ |
35,000 28,350 34,000 |
0 0 0 |
3300 0 0 |
$14,321 $12,102 $12,329 | ||||||
Cary B. Epes |
2004 2003 2002 |
$ $ $ |
129,167 123,666 115,333 |
$ $ $ |
23,250 22,260 27,680 |
0 0 0 |
2500 0 0 |
$11,836 $ 9,707 $10,059 | ||||||
Margaret P. Causby |
2004 2003 2002 |
$ $ $ |
129,167 123,500 114,333 |
$ $ $ |
23,250 22,230 27,440 |
0 0 0 |
2500 0 0 |
$11,379 $ 9,555 $10,025 | ||||||
Laurie D. Grabow |
2004 2003 2002 |
$ $ $ |
103,333 98,333 88,333 |
$ $ $ |
18,600 17,700 14,133 |
0 0 0 |
2500 0 0 |
$ 8,739 $ 7,514 $ 7,657 |
(1) | Salary includes directors fees as follows: Mr. Shuford 2004 - $8,200, 2003 - $8,600, 2002 - $9,100; Mr. Morris 2004 - $5,200, 2003 - $5,600, 2002 - $5,600. |
(2) | Bonus consideration for Mr. Shuford is paid in the year following the year in which the bonus is earned so that the Compensation Committee can evaluate year-end results. Bonus consideration for Mr. Morris, Mr. Epes, Mrs. Causby and Mrs. Grabow is paid in the year in which it is earned. |
(3) | The amount of compensation in the form of perquisites or other personal benefits properly categorized in this column according to the disclosure rules adopted by the Securities and Exchange Commission did not exceed the lesser of either $50,000 or 10% of the total annual salary and bonus reported in each of the three years reported for Mr. Shuford, Mr. Morris, Mr. Epes, Mrs. Causby and Mrs. Grabow, respectively. |
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(4) | Mr. Shufords other compensation consists of the following Company contributions or payments: |
2004 |
2003 |
2002 | |||||||
Deferred Profit Sharing |
$ | 4,967 | $ | 4,094 | $ | 4,578 | |||
Cash Profit Sharing |
4,964 | 4,132 | 4,606 | ||||||
401(k) Matching Plan |
5,675 | 5,243 | 5,000 | ||||||
Life Insurance |
3,648 | 731 | 1,462 | ||||||
Total |
$ | 19,254 | $ | 14,200 | $ | 15,646 |
Mr. Morris other compensation consists of the following Company contributions or payments:
2004 |
2003 |
2002 | |||||||
Deferred Profit Sharing |
$ | 4,233 | $ | 3,533 | $ | 3,891 | |||
Cash Profit Sharing |
4,231 | 3,567 | 3,915 | ||||||
401(k) Matching Plan |
5,050 | 4,725 | 4,250 | ||||||
Life Insurance |
807 | 277 | 273 | ||||||
Total |
$ | 14,321 | $ | 12,102 | $ | 12,329 |
Mr. Epes other compensation consists of the following Company contributions or payments:
2004 |
2003 |
2002 | |||||||
Deferred Profit Sharing |
$ | 3,248 | $ | 2,774 | $ | 3,168 | |||
Cash Profit Sharing |
3,246 | 2,800 | 3,188 | ||||||
401(k) Matching Plan |
3,875 | 3,710 | 3,460 | ||||||
Life Insurance |
1,467 | 423 | 243 | ||||||
Total |
$ | 11,836 | $ | 9,707 | $ | 10,059 |
Mrs. Causbys other compensation consists of the following Company contributions or payments:
2004 |
2003 |
2002 | |||||||
Deferred Profit Sharing |
$ | 3,248 | $ | 2,770 | $ | 3,140 | |||
Cash Profit Sharing |
3,246 | 2,797 | 3,160 | ||||||
401(k) Matching Plan |
3,875 | 3,705 | 3,430 | ||||||
Life Insurance |
1,010 | 283 | 295 | ||||||
Total |
$ | 11,379 | $ | 9,555 | $ | 10,025 |
Mrs. Grabows other compensation consists of the following Company contributions or payments:
2004 |
2003 |
2002 | |||||||
Deferred Profit Sharing |
$ | 2,598 | $ | 2,206 | $ | 2,426 | |||
Cash Profit Sharing |
2,597 | 2,227 | 2,441 | ||||||
401(k) Matching Plan |
3,100 | 2,950 | 2650 | ||||||
Life Insurance |
444 | 131 | 140 | ||||||
Total |
$ | 8,739 | $ | 7,514 | $ | 7,657 |
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Stock Option Grants in 2004
The following table reflects grants of stock options made to the Companys Chief Executive Officer and next four most highly compensated executive officers during 2004.
OPTIONS GRANTED IN 2004
Number of Securities Underlying Options Granted (#) (1) |
Percentage of Total Options/ SARs Granted To Employees in 2004 |
Exercise or Base Price ($/SH) |
Expiration Date |
Potential Realizable Value at Assumed Annual Rates of Stock Price Appreciation For Option Term(2) | ||||||||||||
Name |
5% |
10% | ||||||||||||||
Robert F. Shuford |
3300 | 5.23 | % | $ | 29.79 | 8/10/2014 | $ | 61,809 | $ | 156,684 | ||||||
Louis G. Morris |
3300 | 5.23 | % | $ | 29.79 | 8/10/2014 | $ | 61,809 | $ | 156,684 | ||||||
Cary B. Epes |
2500 | 3.96 | % | $ | 29.79 | 8/10/2014 | $ | 46,825 | $ | 118,750 | ||||||
Margaret P. Causby |
2500 | 3.96 | % | $ | 29.79 | 8/10/2014 | $ | 46,825 | $ | 118,750 | ||||||
Laurie D. Grabow |
2500 | 3.96 | % | $ | 29.79 | 8/10/2014 | $ | 46,825 | $ | 118,750 |
(1) | Grants were made under the Companys 1998 Stock Option Plan and become exercisable August 10, 2005. |
(2) | Potential realizable value at the assumed annual rates of stock price appreciation indicated, based on actual option term (10 years) and annual compounding, less cost of shares at exercise price. |
Stock Option Exercises in 2004 and Year-End Option Values
The following table shows stock option exercises by the Companys Chief Executive Officer and next four most highly compensated executive officers during 2004.
AGGREGATED OPTION EXERCISES IN 2004
AND YEAR-END OPTION VALUES
Number of Securities Underlying Unexercised Options at 12/31/04 (#) |
Value of Unexercised In-the-Money Options at 12/31/04 ($) | ||||||||
Name |
Shares Acquired on Exercise (#) |
Value Realized ($) (1) |
Exercisable/ Unexercisable |
Exercisable/ Unexercisable(1) | |||||
Robert F. Shuford |
20,720 | $383,757 | 19,221/3,300 | $ | 229,914/$16,368 | ||||
Louis G. Morris |
0 | 0 | 22,761/3,300 | $ | 367,017/$16,368 | ||||
Cary B. Epes |
6,345 | $125,403 | 15,000/2,500 | $ | 205,450/$12,400 | ||||
Margaret P. Causby |
4,035 | $ 67,874 | 15,000/2,500 | $ | 205,450/$12,400 | ||||
Laurie D. Grabow |
2,535 | $ 39,056 | 1,965/2,500 | $ | 15,051/$12,400 |
(1) | Market value of underlying securities at exercise or year-end, minus the exercise or base price. |
11
Securities Authorized for Issuance Under Equity Compensation Plans
The following table sets forth information as of December 31, 2004 with respect to certain compensation plans under which equity securities of the Company are authorized for issuance.
Equity Compensation Plan Information
Plan Category | Number of securities to be issued upon exercise of outstanding options, warrants and rights (a) |
Weighted-average exercise price of outstanding options, warrants and rights (b) |
Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a)) (c) |
||||
Equity compensation plans |
275,667 | $21.97 | 154,318 | (2) | |||
Equity compensation plans |
-0- | -0- | -0- | ||||
Total |
275,667 | $21.97 | 154,318 |
(1) | These plans consist of the 1989 Stock Option Plan and the 1998 Stock Option Plan. |
(2) | Includes zero shares available to be granted in the form of options under the 1989 Stock Option Plan, and 154,318 shares available to be granted in the form of options under the 1998 Stock Option Plan. |
Stock Option Plans
The Company has two stock option plans: the 1989 Stock Option Plan and the 1998 Stock Option Plan (the Plans). The Plans provide for the award of nonqualified stock options and incentive stock options to directors and employees of the Company and its subsidiaries selected by the Board of Directors to participate in the Plans. The Board of Directors makes awards under the Plans and establishes the terms and conditions of each award in the option agreement entered into with each optionee. The price of shares of stock to be issued upon the exercise of options will be at least 100% of the fair market value on the date of award. Options may not be granted more than ten years after the adoption of the Plans by the Board and are exercisable only during the term specified in the option agreement, which in the case of incentive stock options shall not exceed ten years. The options are not transferable other than by will or the laws of descent and distribution. The 1989 Plan did not permit grants of options to non-employees, whereas, the 1998 Plan permits grants of options to non-employee directors.
No Employment Agreements
The Company has not entered into employment or change-in-control agreements with any of its executive officers.
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Retirement Benefits
Pension Plan. The Company has a noncontributory defined benefit pension plan, which covers substantially all full-time employees of the Company and its subsidiaries who have completed one year of service. A participants monthly retirement benefit (if he or she has 25 years of benefit service at his normal retirement date) is 20% of his final five-years average salary plus 15% of final five-years average salary in excess of the participants Social Security Covered Pay. The Social Security Covered Pay is the average pay of the calendar year prior to the year the participant attains his Social Security Retirement Age. If the participant has less than 25 years of benefit service at his Normal Retirement Date, the participants monthly retirement benefit will be actuarially reduced by 1/25 for each year of benefit service less than 25 years. Cash benefits under the plan generally commence on retirement, death or other termination of employment and are payable in various forms at the election of the participant.
The following table shows the estimated annual retirement benefits payable to employees in the average annual salary and years of service classifications set forth below assuming retirement at the normal retirement age of 65.
PENSION PLAN TABLE
Years of Credited Service | |||||||||||||||
Consecutive Five-Year Average Salary |
15 |
20 |
25 |
30 |
35 | ||||||||||
$ 25,000 |
$ | 2,520 | $ | 4,000 | $ | 5,000 | $ | 5,000 | $ | 5,000 | |||||
$ 50,000 |
$ | 7,150 | $ | 9,534 | $ | 11,918 | $ | 11,918 | $ | 11,918 | |||||
$ 75,000 |
$ | 12,400 | $ | 16,534 | $ | 20,668 | $ | 20,668 | $ | 20,668 | |||||
$125,000 |
$ | 22,293 | $ | 29,724 | $ | 37,155 | $ | 37,155 | $ | 37,155 | |||||
$150,000 |
$ | 28,150 | $ | 37,534 | $ | 46,918 | $ | 46,918 | $ | 46,918 | |||||
$175,000 |
$ | 33,121 | $ | 44,267 | $ | 55,333 | $ | 55,333 | $ | 55,333 | |||||
$200,000 |
$ | 38,450 | $ | 51,267 | $ | 64,083 | $ | 64,083 | $ | 64,083 | |||||
$205,000 |
$ | 48,866 | $ | 52,124 | $ | 65,155 | $ | 65,155 | $ | 65,155 |
Benefits under the pension plan are based on a straight life annuity assuming full benefit at age 65, no offsets, and covered compensation of $43,968 for a person age 65 in 2003. Compensation taken into account under the pension plan is limited by the Internal Revenue Codes compensation limit, which is $205,000 for the plan years beginning October 1, 2003 and 2004 and which is adjusted periodically for inflation. The estimated annual benefit payable under the pension plan upon retirement is $49,997, $43,938, $26,795, $32,921 and $22,489 for Messrs. Shuford, Morris, Epes, Mrs. Causby, and Mrs. Grabow, respectively, credited with 39, 37, 20, 47 and 36 years of service, respectively. Benefits are estimated on the basis that they will continue to receive, until age 65, covered salary in the same amount paid in 2003.
The Company owns life insurance policies on the above executive officers, in which their beneficiaries will receive three times their annual salary upon death, except that Mr. Shufords beneficiary will receive 50% of three times his annual salary.
Compensation Committee Report on Executive Compensation
Compensation for the CEO and other executive officers is administered by the Compensation Committee (the Committee). The Committee is comprised of three non-employee directors, Messrs. Morgan (Chairman), Evans, and Dr. Clark, each of whom is independent under the NASDAQ listing standards. The Committee met once in 2004. All decisions of the Committee are recommended to the entire Board of Directors, which makes the final decisions, except that Mr. Shuford, Sr. and Mr. Morris are not present during deliberations or voting with respect to their compensation.
13
In an environment characterized by change, regulatory oversight and increased competition, total executive compensation is designed to attract and retain qualified personnel by providing competitive levels of compensation as compared to similarly sized financial institutions. Executive compensation consists of the several elements specified in the Summary Compensation Table under Executive Compensation, namely, base salary and annual and long-term incentive compensation. Base salaries generally represent a large portion of the executive officers total cash compensation and are considered to be average relative to comparably sized financial institutions. Bonuses make up a smaller portion of the executive officers total cash compensation. The Committee believes that basing a portion of an executive officers compensation on both the Companys performance and that of the individual motivates the executive to perform at the highest possible level. Bonuses are determined based upon the Companys performance and that of the individual executive during the fiscal year. In evaluating performance, financial, non-financial and long-term strategic objectives are considered.
As a component of our executive officers compensation program, the Committee annually considers awarding executive officers options to acquire shares of the Companys common stock. The Committee believes that stock options provide a highly efficient form of compensation from both a cost and an accounting perspective, and that such awards provide an incentive to achieve the Companys longer-term strategic goals by aligning the long-term financial interests of the executive officers with those of our shareholders. The committee also believes that significant levels of stock ownership and ownership potential will assist in retaining the qualified and motivated executive officers.
In making its recommendation to the Board, the Committee obtains from market and economic research companies information pertaining to CEO and other executives salary levels at comparable financial institutions that are available. Additionally, annual compensation is determined by evaluating several factors. The primary factors considered in evaluating the level of CEO and other executive compensation is the progress the Company made during the year in achieving performance goals. The performance goals evaluated include, but are not limited to, return on average assets, return on average equity, net income, asset quality, and deposit and loan growth. Secondary factors considered by the Committee include comparing the Companys performance with other local institutions and comparable executive compensation packages. Lastly, the Committee gives consideration to the expected future contributions of the executive, the executives length of service and standing within the local banking communities, general economic conditions, and other factors. Bonuses are awarded based on evaluation of the foregoing factors relating to the Companys financial performance. There are no specific formulas used to calculate an executives compensation.
An independent executive session is held by the non-employee Directors of the Compensation Committee to specifically discuss the CEOs level of compensation. The level of achievements made by the CEO as they relate to Company performance and shareholder returns, achieving business and financial goals, and the review of available peer group compensation information significantly impact the CEOs compensation.
The asset growth, loan growth and earnings increase resulted in an overall positive financial performance of the Company and its subsidiaries in fiscal year 2004. In addition, the Company attained the majority of its 2004 non-financial objectives and made significant strides towards its long-term strategic goals.
For 2004, the Committee recommended and the Board approved 2004 compensation of Mr. Shuford, Chairman, CEO and President of the Company, pursuant to the policies described above for executive officers. The base salaries effective in March 2004 were as follows: Mr. Shuford, $200,000; Mr. Morris, $170,000; Mr. Epes, $130,000; Mrs. Causby, $130,000; and Mrs. Grabow, $104,000.
For 2004, the Committee recommended and the Board approved bonuses be granted to Mr. Shuford in the amount of $50,000, to Mr. Morris in the amount of $35,000, to Mr. Epes in the amount of $23,250, to Mrs. Causby in the amount of $23,250 and to Mrs. Grabow in the amount of $18,600.
14
Compensation Committee
John B. Morgan, II (Chairman)
Dr. Richard F. Clark
Russell S. Evans, Jr.
Report of the Audit Committee
The Audit Committee of the Board of Directors (the Committee) is composed of four directors, each of whom satisfies the independence requirements of the SEC and the NASDAQ Stock Markets listing standards and FDICIA for audit committee members. In addition, the Board of Directors has also determined that Mr. Evans qualifies as an audit committee financial expert within the meaning of applicable regulations of the SEC, promulgated pursuant to the Sarbanes-Oxley Act of 2002.
The Committee operates under a written charter adopted by the Board of Directors. The Committee reviews and reassesses the charter annually and recommends any changes to the Board for approval.
The Committee oversees the Companys financial reporting process on behalf of the Board. Management is responsible for the Companys internal controls, financial reporting process and compliance with the laws and regulations and ethical business standards. The independent accountants are responsible for performing an independent audit of the Companys consolidated financial statements in accordance with accounting principles generally accepted in the United States of America and for issuing a report thereon. The Committee monitors and oversees these processes and has sole responsibility for the appointment, compensation and evaluation of the Companys independent accountants.
In this context, the Committee met and held discussions with management and the independent accountants. Management represented to the Committee that the Companys audited consolidated financial statements were prepared in accordance with generally accepted accounting principles, and the Committee has reviewed and discussed the audited consolidated financial statements with management and the independent accountants. The Committee also discussed with management, the independent accountants and the Companys internal auditors the adequacy of the Companys system of internal controls.
The Committee discussed with the independent accountants matters required to be discussed by Statement on Auditing Standards No. 61 (Communication with Audit Committees), as amended, including their judgments about the quality, not just the acceptability, of the Companys accounting principles and underlying estimates in the Companys consolidated financial statements; all critical accounting policies and practices to be used; all alternative treatments within generally accepted accounting principles for policies and practices related to material terms that have been discussed with management of the Company; and other material written communication between the independent accountants and the management of the Company, such as any management letter or schedule of unadjusted differences.
The Companys independent accountants also provided to the Committee the written disclosures and letter required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committees), and the Committee discussed with the independent accountants that firms independence.
The Committee also discussed with the Companys internal and independent accountants the overall scope and plans for their respective audits. The Committee met with the internal and independent accountants, with and without management present, to discuss the results of their examinations, the evaluations of the Companys internal controls, and the overall quality of the Companys financial reporting.
Based upon the Committees discussions with management and the independent accountants and the Committees review of the representation of management and the written disclosures and report of the independent accountants to the Committee, the Committee recommended to the Board of Directors that the
15
audited consolidated financial statements be included in the Companys Annual Report on Form 10-K for the year ended December 31, 2004, for filing with the Securities and Exchange Commission.
Audit Committee
Gerald E. Hansen (Chairman)
Russell S. Evans, Jr.
Dr. Arthur D. Greene
Stephen D. Harris
Change in Independent Registered Public Accountant
On June 22, 2004, based upon the determination of its Audit Committee and approval by its Board of Directors, the Company terminated the engagement of Witt Mares Eggleston Smith, PLC (Witt Mares) as its independent auditors and engaged Yount, Hyde & Barbour, PC (YHB) as its principal accountants for the fiscal year ending December 31, 2004.
During Old Points two fiscal years ended December 31, 2003, and during the subsequent interim period through June 30, 2004, there was no disagreement between the Company and Witt Mares (or its predecessor, Eggleston Smith, P.C.) on any matter of accounting principles or practices, financial statement disclosure, or auditing scope or procedure which, if not resolved to Witt Mares satisfaction, would have caused them to make reference to the subject matter of the disagreement in connection with its reports on the Companys consolidated financial statements for 2002 or 2003. The audit reports of Witt Mares on the Companys consolidated financial statements as of and for the two fiscal years ended December 31, 2003 did not contain any adverse opinion or disclaimer of opinion, nor were these opinions qualified or modified as to uncertainty, audit scope or accounting principles. There were no reportable events (as defined in Item 304(a)(1)(iv) of Regulation S-K) during the two fiscal years ended December 31, 2003 or subsequent interim period through June 30, 2004.
The Company provided Witt Mares with a copy of the above disclosures, also set forth in the Companys current reports on Form 8-K and 8-K/A filed with the SEC on June 29, 2003 and October 29, 2004, and requested that they furnish us with letters addressed to the SEC stating whether they agreed with the above statements and, if not, stating the respects in which they did not agree. Witt Mares letters stating its agreement with the above statements were filed as exhibits to the Form 8-K and 8-K/A.
During the Companys two fiscal years ended December 31, 2003, and during the subsequent interim period through June 30, 2004, the Company did not consult with YHB regarding the application of accounting principles to a specified transaction, either completed or proposed, or the type of audit opinion that might be rendered on the Companys consolidated financial statements.
Independent Registered Public Accountants
Yount, Hyde & Barbour, P.C. rendered audit services to the Company during the fiscal year ended December 31, 2004. The Audit Committee has selected Yount, Hyde & Barbour, P.C. as the Companys independent registered public accountants for the current fiscal year ending December 31, 2005. A representative of Yount, Hyde & Barbour, P.C. will be present at the Annual Meeting and will be given the opportunity to make a statement and respond to appropriate questions from the shareholders.
16
Principal Accountant Fees
The following table presents the fees for professional audit services rendered by Yount, Hyde & Barbour, P.C. for the audit of the Companys annual financial statements for the year ended December 31, 2004 and by Witt Mares Eggleston Smith, PLC for the audit of the Companys financial statements for the year ended December 31, 2003, and fees billed for other services rendered by Yount, Hyde & Barbour, P.C. and Witt Mares Eggleston Smith, PLC during those periods.
Year Ended December 31, | ||||||
2003 (Witt Mares) |
2004 1 (YHB) | |||||
Audit fees |
$ | 50,800 | $ | 57,000 | ||
Audit-related fees2 |
20,000 | 15,000 | ||||
Tax fees3 |
6,750 | 6,000 | ||||
All other fees4 |
3,500 | | ||||
$ | 81,050 | $ | 78,000 | |||
(1) | For 2004, includes amounts billed through February 28, 2005 and additional amounts estimated to be billed for 2004. |
(2) | For 2004, includes attestation report on internal controls under FDICIA |
(3) | Tax fees consist of the fees billed for tax compliance, tax advice and tax planning services. |
(4) | All other fees consist principally of agreed upon procedures for qualifying collateral pledged by Old Point National Bank for Federal Home Loan Bank advances. |
The Audit Committee considers the provision of all of the above services to be compatible with maintaining the independence of the Companys principal accountants, Yount, Hyde & Barbour, P.C.
Audit Committee Pre-Approval Policy
Pursuant to the terms of the Companys Audit Committee Charter, the Audit Committee is responsible for the appointment, compensation and oversight of the work performed by the Companys independent accountants. As part of this responsibility, the Audit Committee, or a designated member of the Audit Committee, must pre-approve all audit (including audit-related) and non-audit services performed by the independent accountants in order to assure that the provisions of such services does not impair the accountants independence. The Audit Committee has adopted, and the Board of Directors has ratified an Audit Committee Pre-Approval Policy, which sets forth the procedures and the conditions pursuant to which services proposed to be performed by the independent auditors maybe pre-approved. The Audit Committee has delegated interim pre-approval authority to Mr. Hansen, Chairman of the Audit Committee. Any interim pre-approval of permitted non-audit services is required to be reported to the Audit Committee at its next scheduled meeting. The Audit Committee does not delegate its responsibilities to pre-approve services performed by the independent auditor to management.
17
FIVE YEAR STOCK PERFORMANCE
The line graph below compares the Companys shareholder return with the return of the NASDAQ Bank Index and the Russell 2000 Index.
This performance graph was created by comparing the percentage change in stock prices for the Company and the indices on a year to year basis, factoring in dividend payments, and looking only at the closing price of the stock as of December 31 of each year surveyed. This graph may be affected by unusually high or low prices at December 31, 1999 or by temporary swings in stock price at December 31 of any given year. Accordingly, this is not necessarily the best measure of the Companys performance.
The index reflects the total return on the stock that is shown, including price appreciation, all stock splits and stock dividends, and reinvestment of cash dividends at time of payment, relative to the value of the stock at the beginning of the time period. Thus a move from 100 to 150 on the index scale indicates a 50% increase in the value of the investment. The NASDAQ Bank Index contains all non-holding company banking institutions traded on the NASDAQ exchange. In addition to traditional banks this includes thrifts but does not include other non-regulated finance companies. The Russell 2000 index is comprised of the smallest 2000 companies in the Russell 3000 Index, which tracks almost 99 percent of the stocks included in portfolios of institutional investors.
Old Point Financial Corporation Five Year Price Performance
18
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires directors, executive officers, and 10% beneficial owners of the Companys common stock to file reports concerning their ownership of common stock. The Company believes that its officers, directors and 10% beneficial owners during 2004 complied with all filing requirements under Section 16(a), with the exception of one late filing of Form 4 by Dr. Arthur D. Greene, and one late filing of Form 4 by Mr. Melvin R. Zimm.
19
SHAREHOLDER PROPOSALS FOR 2006 ANNUAL MEETING
In accordance with the bylaws of the Company as currently in effect, the 2006 Annual Meeting of Shareholders will be held on April 25, 2006.
If any shareholder intends to propose a matter for consideration at the Companys 2006 Annual Meeting (other than a director nomination), notice of the proposal must be received in writing by the Companys Secretary by February 12, 2006. If any shareholder intends to present a proposal to be considered for inclusion in the Companys proxy materials in connection with the 2006 Annual Meeting, the proposal must be in proper form and must be received by the Company at its main office in Hampton, Virginia, on or before November 29, 2005.
In addition, the proxy solicited by the Board of Directors for the 2006 Annual Meeting will confer discretionary authority to vote on any shareholder proposal presented at the meeting if the Company has not received notice of such proposal by February 12, 2006, in writing delivered to the Companys Secretary.
OTHER MATTERS
As of the date of this Proxy Statement, management of the Company has no knowledge of any matters to be presented for consideration at the Annual Meeting other than proposal 1 referred to above. If any other matters properly come before the Annual Meeting, the persons named in the accompanying proxy intend to vote such proxy, to the extent entitled, in accordance with their best judgment.
By Order of the Board of Directors, |
/s/ Louis G. Morris |
Louis G. Morris |
Secretary to the Board |
ANNUAL FINANCIAL DISCLOSURE STATEMENT
A copy of the Companys Annual Report on Form 10-K (including exhibits) as filed with the Securities and Exchange Commission for the year ended December 31, 2004, will be furnished without charge to shareholders upon written request directed to:
Laurie D. Grabow
Executive Vice President/Finance
The Old Point National Bank of Phoebus
1 West Mellen Street
Hampton, Virginia 23663
(757) 728-1251
The Companys Annual Report on Form 10-K (including exhibits) can also be viewed on the Investor Relations link on the Companys Internet web site at http://www.oldpoint.com.
20
DETACH HERE ZOPF62
OLD POINT FINANCIAL CORPORATION
P.O. BOX 3392, HAMPTON, VIRGINIA 23663
PROXY CARD FOR
ANNUAL MEETING OF SHAREHOLDERS
APRIL 26, 2005
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS. The undersigned hereby appoints Harold G. Jackson and Dr. Thomas W. Sale as Proxies, each with full power to appoint his substitute and hereby authorizes them to represent and to vote, as designated below, all of the shares of voting common stock, $5.00 par value, of Old Point Financial Corporation held of record by the undersigned on March 15, 2005, at the Annual Meeting of Shareholders, to be held on April 26, 2005, and at any and all adjournments thereof.
This proxy will be voted in the manner directed by the undersigned. If no direction is made, this proxy will be voted FOR Item 1.
PLEASE VOTE, DATE AND SIGN ON REVERSE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE.
Please sign exactly as your name(s) appear(s) hereon. When shares are held by joint tenants, both must sign. When signing in a representative capacity, please provide full title.
HAS YOUR ADDRESS CHANGED? DO YOU HAVE ANY COMMENTS?
OLD POINT FINANCIAL CORPORATION
C/O EQUISERVE TRUST COMPANY N.A.
P.O. BOX 8694
EDISON, NJ 08818-8694
Your vote is important. Please vote immediately.
Vote-by-Internet
Log on to the Internet and go to
http://www.eproxyvote.com/opof
OR
Vote-by-Telephone
Call toll-free
1-877-PRX-VOTE (1-877-779-8683)
If you vote over the Internet or by telephone, please do not mail your card.
DETACH HERE IF YOU ARE RETURNING YOUR PROXY CARD BY MAIL ZOPF61
Please mark votes as in this example. 3711
OLD POINT FINANCIAL CORPORATION
If you want to cumulate your votes or give specific instructions as to cumulative voting, then you must complete and mail in your paper proxy card instead of voting by Internet or telephone.
CUMULATIVE VOTING: If you wish to vote shares cumulatively, indicate after the name of each nominee the number of votes you desire to cast for that nominee. See page 1 of the Proxy Statement for an explanation of cumulative voting.
1. Election of Directors. Cumulative votes for one or more nominees as follows:
For All Nominees Withhold Cumulative Voting For All
James Reade Chisman (01)
Dr. Richard F. Clark (02)
Russell S. Evans, Jr. (03)
Arthur D. Greene (04)
Gerald E. Hansen (05)
Stephen D. Harris (06)
John Cabot Ishon (07)
Eugene M. Jordan (08)
John B. Morgan, II (09)
Louis G. Morris (10)
Dr. H. Robert Schappert (11)
Robert F. Shuford (12)
Melvin R. Zimm (13)
Mark box at right if an address change or comment has been noted on the reverse side of this card.
Please be sure to sign and date this Proxy.
In their discretion, the Proxies are authorized to vote upon such other business as may properly come before the meeting and at any adjournment(s) thereof.
signature:
Date: