Form 10-Q
Table of Contents

 

 

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 

 

FORM 10-Q

 

 

 

x QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

FOR THE QUARTERLY PERIOD ENDED MARCH 31, 2010

 

¨ TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

COMMISSION FILE NUMBER: 0-22955

 

 

BAY BANKS OF VIRGINIA, INC.

(EXACT NAME OF REGISTRANT AS SPECIFIED IN ITS CHARTER)

 

 

 

VIRGINIA   54-1838100

(STATE OR OTHER JURISDICTION OF

INCORPORATION OR ORGANIZATION)

 

(I.R.S. EMPLOYER

IDENTIFICATION NO.)

100 SOUTH MAIN STREET, KILMARNOCK, VA 22482

(ADDRESS OF PRINCIPAL EXECUTIVE OFFICES) (ZIP CODE)

(804) 435-1171

(REGISTRANT’S TELEPHONE NUMBER, INCLUDING AREA CODE)

 

 

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.    x  yes    ¨  no

Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T (§232.405 of this chapter) during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).    ¨  yes    ¨  no

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer or a smaller reporting company. See definition of “large accelerated filer,” “accelerated filer” and “smaller reporting company” in Rule 12b-2 of the Exchange Act. (Check one):

 

Large accelerated filer   ¨    Accelerated filer   ¨
Non-accelerated filer   ¨    Smaller reporting company   x

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act).    ¨  yes    x  no

Indicate the number of shares outstanding of each of the issuer’s classes of common stock, as of the latest practicable date:

2,505,751 shares of common stock on May 4, 2010

 

 

 


Table of Contents

FORM 10-Q

For the interim period ending MARCH 31, 2010.

INDEX

 

PART I - FINANCIAL INFORMATION

  

ITEM 1.

 

FINANCIAL STATEMENTS

  
 

CONSOLIDATED BALANCE SHEETS MARCH 31, 2010 (UNAUDITED) AND DECEMBER 31, 2009

   3
 

CONSOLIDATED STATEMENTS OF OPERATIONS FOR THE THREE MONTHS ENDED MARCH 31, 2010 AND 2009 (UNAUDITED)

   4
 

CONSOLIDATED STATEMENTS OF CHANGES IN SHAREHOLDERS’ EQUITY FOR THE THREE MONTHS ENDED MARCH 31, 2010 AND 2009 (UNAUDITED)

   5
 

CONSOLIDATED STATEMENTS OF CASH FLOWS FOR THE THREE MONTHS ENDED MARCH 31, 2010 AND 2009 (UNAUDITED)

   6
 

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

   7

ITEM 2.

 

MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

   14

ITEM 3.

 

QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

   22

ITEM 4.

 

CONTROLS AND PROCEDURES

   22

PART II - OTHER INFORMATION

  

ITEM 1.

 

LEGAL PROCEEDINGS

   22

ITEM 1A.

 

RISK FACTORS

   22

ITEM 2.

 

UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS

   22

ITEM 3.

 

DEFAULTS UPON SENIOR SECURITIES

   22

ITEM 4.

 

REMOVED AND RESERVED

   23

ITEM 5.

 

OTHER INFORMATION

   23

ITEM 6.

 

EXHIBITS

   23

 

2


Table of Contents

PART I - FINANCIAL INFORMATION

 

ITEM 1. FINANCIAL STATEMENTS

CONSOLIDATED BALANCE SHEETS

 

     March 31, 2010    December 31, 2009
     (Unaudited)     

ASSETS

     

Cash and due from banks

   $ 5,725,922    $ 3,461,483

Interest-bearing deposits

     8,843,607      17,542,635

Federal funds sold

     7,442,959      2,305,747

Securities available for sale, at fair value

     33,704,864      34,020,705

Restricted securities

     2,238,500      2,238,500

Loans, net of allowance for loan losses of $3,710,640 and $3,769,287

     248,455,192      247,411,853

Premises and equipment, net

     13,158,151      13,326,410

Accrued interest receivable

     1,287,342      1,323,492

Other real estate owned

     2,342,299      2,193,399

Goodwill

     2,807,842      2,807,842

Other assets

     3,589,083      3,640,146
             

Total assets

   $ 329,595,761    $ 330,272,212
             

LIABILITIES

     

Noninterest-bearing deposits

   $ 40,429,863    $ 40,552,937

Savings and interest-bearing demand deposits

     100,626,646      101,577,758

Time deposits

     124,903,974      122,382,055
             

Total deposits

   $ 265,960,483    $ 264,512,750

Federal funds purchased and securities sold under repurchase agreements

     4,664,121      7,488,793

Federal Home Loan Bank advances

     30,000,000      30,000,000

Other liabilities

     1,763,462      1,372,078

Commitments and contingencies

     —        —  
             

Total liabilities

   $ 302,388,066    $ 303,373,621
             

SHAREHOLDERS’ EQUITY

     

Common stock ($5 par value; authorized - 5,000,000 shares; outstanding - 2,505,751 and 2,409,471 shares, respectively)*

   $ 12,528,759    $ 12,047,357

Additional paid-in capital*

     5,013,913      4,842,756

Retained earnings*

     9,398,164      9,912,781

Accumulated other comprehensive income, net

     266,859      95,697
             

Total shareholders’ equity

   $ 27,207,695    $ 26,898,591
             

Total liabilities and shareholders’ equity

   $ 329,595,761    $ 330,272,212
             

 

* includes 96,280 shares issued on April 23, 2010, as a result of a 1 for 25 stock dividend.

See Notes to unaudited Consolidated Financial Statements.

 

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Table of Contents

CONSOLIDATED STATEMENTS OF OPERATIONS

(Unaudited)

 

Three months ended    March 31, 2010    March 31, 2009

Interest Income

     

Loans, including fees

   $ 3,607,690    $ 3,839,303

Securities:

     

Taxable

     244,768      139,086

Tax-exempt

     104,321      178,885

Federal funds sold

     1,063      3,676

Interest-bearing deposit accounts

     10,355      6,284
             

Total interest income

     3,968,197      4,167,234
             

Interest Expense

     

Deposits

     1,071,694      1,310,417

Federal funds purchased

     —        12

Securities sold under repurchase agreements

     2,806      3,828

FHLB advances

     342,188      342,188
             

Total interest expense

     1,416,688      1,656,445
             

Net interest income

     2,551,509      2,510,789

Provision for loan losses

     196,422      95,001
             

Net interest income after provision for loan losses

     2,355,087      2,415,788
             

Non-interest Income

     

Income from fiduciary activities

     145,208      140,472

Service charges and fees on deposit accounts

     154,207      157,080

VISA-related fees

     151,161      161,833

Other service charges and fees

     164,756      169,014

Secondary market lending fees

     49,593      51,269

Gain on sale of securities available for sale

     1,426      1,991

Other real estate gains

     32,261      —  

Other income

     2,165      1,179
             

Total non-interest income

     700,777      682,838
             

Non-interest Expense

     

Salaries and employee benefits

     1,497,537      1,529,523

Occupancy expense

     522,383      460,110

Bank franchise tax

     41,115      41,970

VISA expense

     118,832      127,555

Telephone expense

     48,191      41,600

FDIC Assessments

     106,233      50,643

Other expense

     585,755      613,116
             

Total non-interest expense

     2,920,046      2,864,517
             

Net income before income taxes

     135,818      234,109

Income tax expense

     542      14,976
             

Net income

   $ 135,276    $ 219,133
             

Basic Earnings Per Share

     

Average basic shares outstanding*

     2,409,471      2,387,641

Earnings per share, basic

   $ 0.06    $ 0.09

Diluted Earnings Per Share

     

Average diluted shares outstanding*

     2,409,471      2,387,641

Earnings per share, diluted

   $ 0.06    $ 0.09

 

* includes 96,280 shares issued on April 23, 2010, as a result of a 1 for 25 stock dividend.

See Notes to Consolidated Financial Statements.

 

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Table of Contents

CONSOLIDATED STATEMENTS OF CHANGES IN SHAREHOLDERS’ EQUITY

(Unaudited)

For the three months ended March 31, 2010 and 2009

 

     Common
Stock
   Additional
Paid-in
Capital
   Retained
Earnings
    Accumulated
Other
Comprehensive
Income (Loss)
    Total
Shareholders’
Equity
 

Balance at January 1, 2009

   $ 11,936,362    $ 4,776,604    $ 10,855,078      $ (1,279,814   $ 26,288,230   

Comprehensive Income:

            

Net income

     —        —        219,133        —          219,133   

Changes in unrealized holding gains on securities arising during the period, net of taxes of $48,360

     —        —        —          93,876        93,876   

Reclassification adjustment for securities gains included in net income, net of taxes of ($677)

     —        —        —          (1,314     (1,314
                  

Total comprehensive income

               311,695   

Cash dividends paid—$0.17 per share

     —        —        (405,836     —          (405,836

Stock-based compensation

     —        3,347      —          —          3,347   

Sale of common stock:

            

Dividends Reinvested

     41,495      35,961      —          —          77,456   
                                      

Balance at March 31, 2009

   $ 11,977,857    $ 4,815,912    $ 10,668,375      $ (1,187,252   $ 26,274,892   
                                      

Balance at January 1, 2010

   $ 12,047,357    $ 4,842,756    $ 9,912,781      $ 95,697      $ 26,898,591   

Comprehensive Income:

            

Net income

     —        —        135,276        —          135,276   

Changes in unrealized holding gains on securities arising during the period, net of taxes of $88,659

     —        —        —          172,103        172,103   

Reclassification adjustment for securities gains included in net income, net of taxes of ($485)

     —        —        —          (941     (941
                  

Total comprehensive income

               306,438   

Stock-based compensation

     —        2,666      —          —          2,666   

Stock dividend:*

     481,402      168,491      (649,893     —          —     
                                      

Balance at March 31, 2010

   $ 12,528,759    $ 5,013,913    $ 9,398,164      $ 266,859      $ 27,207,695   
                                      

 

* includes 96,280 shares issued on April 23, 2010, as a result of a 1 for 25 stock dividend.

See Notes to Consolidated Financial Statements.

 

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CONSOLIDATED STATEMENTS OF CASH FLOWS

(Unaudited)

 

Three months ended    March 31, 2010     March 31, 2009  

Cash Flows From Operating Activities

    

Net Income

   $ 135,276      $ 219,133   

Adjustments to reconcile net income to net cash provided by operating activities:

    

Depreciation

     224,458        216,750   

Net amortization and accretion of securities

     9,997        4,199   

Provision for loan losses

     196,422        95,001   

Stock-based compensation

     2,666        3,347   

Deferred income tax (benefit)

     (20,805     (10,710

(Gain) on securities available-for-sale

     (1,426     (1,991

(Decrease) in OREO Valuation Allowance

     (8,400     —     

(Gain) on sale of other real estate

     (32,261     —     

Net (gain) on other investments

     —          —     

Decrease in accrued income and other assets

     87,213        332,188   

Increase in other liabilities

     324,015        323,217   
                

Net cash provided by operating activities

   $ 917,155      $ 1,181,134   
                

Cash Flows From Investing Activities

    

Proceeds from maturities of available-for-sale securities

     814,634        2,368,473   

Proceeds from sales of available-for-sale securities

     2,405,000        385,000   

Purchases of available-for-sale securities

     (2,653,028     —     

(Increase) decrease in interest bearing deposits in other banks

     8,699,028        (10,877,949

(Increase) in federal funds sold

     (5,137,212     (991,248

Loan (Originations) and principal collections, net

     (1,638,761     (1,426,643

Proceeds from sale of other real estate

     290,761        —     

Purchases of premises and equipment

     (56,199     (720,136
                

Net cash provided by (used in) investing activities

   $ 2,724,223      $ (11,262,503
                

Cash Flows From Financing Activities

    

Increase (decrease) in demand, savings, and other interest-bearing deposits

     (1,074,186     7,136,562   

Net increase in time deposits

     2,521,919        5,728,334   

Net (decrease) in securities sold under repurchase agreements and federal funds purchased

     (2,824,672     (3,411,937

Proceeds from issuance of common stock

     —          77,456   

Dividends paid

     —          (405,836
                

Net cash (used in) provided by financing activities

   $ (1,376,939   $ 9,124,579   
                

Net increase (decrease) in cash and due from banks

     2,264,439        (956,790

Cash and due from banks at beginning of period

     3,461,483        5,247,480   
                

Cash and due from banks at end of period

   $ 5,725,922      $ 4,290,690   
                

Supplemental Schedule of Cash Flow Information:

    

Interest paid

   $ 1,397,425      $ 1,616,576   
                

Unrealized gain on investment securities

     259,336        140,245   
                

Change in fair value of pension and post-retirement obligation

     —          —     
                

Loans transferred to other real estate owned

     399,000        438,000   
                

See Notes to Consolidated Financial Statements.

 

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Table of Contents

Notes to Consolidated Financial Statements

Note 1: General

Bay Banks of Virginia, Inc. (the “Company”) owns 100% of the Bank of Lancaster (the “Bank”), 100% of Bay Trust Company, Inc. (the “Trust Company”) and 100% of Steptoes Holdings, LLC (“Steptoes Holdings”). The consolidated financial statements include the accounts of the Bank, the Trust Company, Steptoes Holdings and Bay Banks of Virginia, Inc.

The accounting and reporting policies of the Company conform to accounting principles generally accepted in the United States of America and to the general practices within the banking industry. However, in management’s opinion, all adjustments, consisting only of normal recurring adjustments necessary for a fair presentation of the consolidated financial statements, have been included. The results of operations for the interim periods are not necessarily indicative of the results to be expected for the full year.

Certain amounts in the consolidated financial statements have been reclassified to conform to current year presentations.

These consolidated financial statements should be read in conjunction with the financial statements and notes to financial statements included in the Company’s 2009 Annual Report to Shareholders.

Note 2: Securities

The carrying amounts of debt and other securities and their approximate fair values at March 31, 2010 and December 31, 2009, follow:

 

Available-for-sale securities March 31, 2010 (unaudited)

   Amortized
Cost
   Gross
Unrealized
Gains
   Gross
Unrealized
(Losses)
    Fair
Value

U.S. Government agencies

   $ 4,115,261    $ 13,116    $ (21,106   $ 4,107,271

State and municipal obligations

     28,875,492      758,055      (35,954     29,597,593
                            
   $ 32,990,753    $ 771,171    $ (57,060   $ 33,704,864
                            

Available-for-sale securities December 31, 2009

   Amortized
Cost
   Gross
Unrealized
Gains
   Gross
Unrealized
(Losses)
    Fair
Value

U.S. Government agencies

   $ 3,629,523    $ 21,436    $ —        $ 3,650,959

State and municipal obligations

     29,936,407      499,528      (66,189     30,369,746
                            
   $ 33,565,930    $ 520,964    $ (66,189   $ 34,020,705
                            

Securities with a market value of $9.4 million were pledged as collateral for repurchase agreements and for other purposes as required by law as of March 31, 2010. The market value of pledged securities at year-end 2009 was $11.5 million.

Securities in an unrealized loss position at March 31, 2010 and December 31, 2009, by duration of the unrealized loss, are shown below. The unrealized loss positions were directly related to interest rate movements as there is minimal credit risk exposure in these investments. All securities are investment grade or better and all losses are considered temporary. Management does not intend to sell the securities and does not expect to be required to sell the securities. Furthermore, we do expect to recover the entire amortized cost basis. Bonds with unrealized loss positions at March 31, 2010 included 5 federal agency and 11 municipal bonds, as shown below.

The Company’s investment in Federal Home Loan Bank of Atlanta (“FHLB”) stock totaled $1.9 million at March 31, 2010 and December 31, 2009. FHLB stock is generally viewed as a long-term investment and as a restricted investment security, which is carried at cost, because there is no market for the stock, other than the FHLBs or its member institutions. Therefore, when evaluating FHLB stock for impairment, its value is based on the ultimate recoverability of the par value rather than by recognizing temporary declines in value. Despite the FHLB’s temporary suspension of repurchases of excess capital stock in 2009, the Company does not consider this investment to be other-than-temporarily impaired at March 31, 2010 and no impairment has been recognized. FHLB stock is shown in the restricted securities line item on the consolidated balance sheets and is not a part of the available-for-sale securities portfolio.

 

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Notes to Consolidated Financial Statements—(Continued)

 

     Less than 12 months    12 months or more    Total

March 31, 2010 (unaudited)

   Fair
Value
   Unrealized
Loss
   Fair
Value
   Unrealized
Loss
   Fair
Value
   Unrealized
Loss

U.S. Government agencies

   $ 3,941,661    $ 33,179    $ 209,640    $ 2,775    $ 4,151,301    $ 35,954

States and municipal obligations

     2,494,892      21,106      —        —        2,494,892      21,106
                                         

Total temporarily impaired securities

   $ 6,436,553    $ 54,285    $ 209,640    $ 2,775    $ 6,646,193    $ 57,060
                                         
     Less than 12 months    12 months or more    Total

December 31, 2009

   Fair
Value
   Unrealized
Loss
   Fair
Value
   Unrealized
Loss
   Fair
Value
   Unrealized
Loss

States and municipal obligations

   $ 4,241,593    $ 56,052    $ 772,235    $ 10,137    $ 5,013,828    $ 66,189
                                         

Total temporarily impaired securities

   $ 4,241,593    $ 56,052    $ 772,235    $ 10,137    $ 5,013,828    $ 66,189
                                         

Note 3: Loans

The components of loans were as follows:

 

     March 31, 2010     December 31, 2009  
     (unaudited)        

Mortgage loans on real estate:

    

Construction

   $ 33,701,438      $ 33,028,228   

Secured by farmland

     1,429,293        1,446,405   

Secured by 1-4 family residential

     140,523,746        140,839,355   

Other real estate loans

     46,893,789        46,383,094   

Commercial and industrial loans (not secured by real estate)

     13,238,325        12,293,307   

Consumer installment loans

     9,283,708        9,620,893   

All other loans

     6,182,088        6,622,901   

Net deferred loan costs and fees

     913,445        946,957   
                

Total loans

   $ 252,165,832      $ 251,181,140   

Allowance for loan losses

     (3,710,640     (3,769,287
                

Loans, net

   $ 248,455,192      $ 247,411,853   
                

Loans upon which the accrual of interest has been discontinued totaled $5.5 million as of March 31, 2010 and $5.3 million as of December 31, 2009.

 

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Notes to Consolidated Financial Statements—(Continued)

 

Note 4: Allowance for Loan Losses

 

     March 31, 2010     December 31, 2009     March 31, 2009  
     (unaudited)           (unaudited)  

Balance, beginning of year

   $ 3,769,287      $ 2,552,091      $ 2,552,091   

Provision for loan losses

     196,422        2,101,875        95,001   

Recoveries

     12,965        140,269        30,183   

Loans charged off

     (268,034     (1,024,948     (237,923
                        

Balance, end of period

   $ 3,710,640      $ 3,769,287      $ 2,439,352   
                        

 

Information about impaired loans is as follows

for the three months and twelve months ended:

   March 31, 2010    December 31, 2009
     (unaudited)     

Impaired loans for which an allowance has been provided

   $ 7,747,956    $ 6,204,160

Impaired loans for which no allowance has been provided

     —        —  
             

Total impaired loans

   $ 7,747,956    $ 6,204,160
             

Allowance provided for impaired loans, included in the allowance for loan losses

   $ 2,126,439    $ 1,615,993
             

Average balance impaired loans

   $ 7,145,077    $ 6,189,204
             

Interest income recognized (collected $55,633 and $213,117, respectively)

   $ 58,261    $ 233,653
             

For the additional loans considered impaired on March 31, 2010, allowances had been provided on December 31, 2009 because they were adversely risk-rated. However, they were included in the environmental category pending enhanced impairment calculations, which were completed during the first quarter of 2010, resulting in the determination of their impaired status. However, no increase in the overall allowance was necessary.

At March 31, 2010 and December 31, 2009, non-accrual loans excluded from impaired loan disclosure totaled $2,185,036 and $1,559,174, respectively. If interest on these loans had been accrued, such income would have approximated $151,063 during the three months ended March 31, 2010 and $87,155 during the year ended December 31, 2009.

Note 5: Earnings per share

The following table shows the weighted average number of shares used in computing earnings per share and the effect on the weighted average number of shares of dilutive potential common stock.

 

Three months ended (Unaudited)    March 31, 2010    March 31, 2009
     Average
Shares
   Per share
Amount
   Average
Shares
   Per share
Amount

Basic earnings per share*

   2,409,471    $ 0.06    2,387,641    $ 0.09
                   

Effect of dilutive securities:

           

Stock options

   —         —     
               

Diluted earnings per share*

   2,409,471    $ 0.06    2,387,641    $ 0.09
                       

 

* includes 96,280 shares issued on April 23, 2010, as a result of a 1 for 25 stock dividend.

On April 23, 2010, the Company paid a stock dividend of 96,280 shares, or one share for every 25 shares outstanding on record as of April 9, 2010. This stock dividend is retroactively reflected, where necessary, in all financial statements and notes herein.

As of March 31, 2010 and 2009, options on 183,056 and 176,481 shares, respectively, were not included in computing diluted earnings per share, because their effects were anti-dilutive.

 

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Notes to Consolidated Financial Statements—(Continued)

 

Note 6: Stock-Based Compensation

Incremental stock-based compensation expense recognized was $3 thousand during the first three months of 2010 and 2009. As of March 31, 2010, there was no unrecognized compensation expense related to stock options. Determination of vesting for options outstanding but not exerciseable will be made during the second quarter of 2010.

Stock option compensation expense is the estimated fair value of options granted using the Black-Scholes Model amortized on a straight-line basis over the vesting period of the award. There were no options granted and no options exercised during the three-month period ended March 31, 2010.

Stock option plan activity for the three months ended March 31, 2010, is summarized below:

 

     Shares    Weighted
Average
Exercise Price
   Weighted
Average

Remaining
Contractual  Life

(in years)
   Aggregate
Intrinsic
Value (1)

Options outstanding, January 1

   183,056    $ 13.40    5.8   
             

Granted

   —        —        

Forfeited

   —        —        

Exercised

   —           

Expired

   —        —        
                   

Options outstanding, March 31

   183,056    $ 13.40    5.5    $ —  
                   

Options exercisable, March 31

   147,956    $ 14.69    4.7    $ —  
                   

 

(1) The aggregate intrinsic value of a stock option in the table above represents the total pre-tax intrinsic value (the amount by which the current market value of the underlying stock exceeds the exercise price of the option) that would have been received by the option holders had all option holders exercised their options on March 31, 2010. This amount changes based on changes in the market value of the Company’s stock. At March 31, 2010, the exercise price of all options outstanding exceeded the market value of the Company’s stock.

Note 7: Goodwill

The Company has goodwill recorded on the consolidated financial statements relating to the purchase of five branches during the years 1994 through 2000. The balance of the goodwill at March 31, 2010 and December 31, 2009, as reflected on the consolidated balance sheets was $2,807,842. Management determined that these purchases qualified as acquisitions of businesses and that the related unidentifiable intangibles were goodwill. Therefore, amortization was discontinued effective January 1, 2002. The goodwill balance is tested for impairment at least annually. No impairment was recorded during the three months ended March 31, 2010.

Note 8: Employee Benefit Plans

The Company has a non-contributory, defined benefit pension plan for all full-time employees over 21 years of age. Historically, benefits were generally based upon years of service and average compensation for the five highest-paid consecutive years of service. Effective December 31, 2009, this plan was converted to a Cash Balance Plan for all full-time employees over 21 years of age. Under the Cash Balance Plan, benefits earned by participants under the prior defined benefit pension plan through December 31, 2009 were converted to an opening account balance for each participant. This account balance for each participant will grow each year with annual pay credits based on age and years of service and monthly interest credits based on an amount established each year by the Board of Directors. The Company funds pension costs in accordance with the funding provisions of the Employee Retirement Income Security Act.

The Company sponsors a postretirement benefit plan covering current and future retirees who acquire age 55 and 10 years of service or age 65 and 5 years of service. The postretirement benefit plan provides coverage toward a retiree’s eligible medical and life insurance benefits expenses.

 

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Notes to Consolidated Financial Statements—(Continued)

 

Components of Net Periodic Benefit Cost

 

     Pension Benefits     Post Retirement Benefits
Three months ended March 31,    2010     2009     2010    2009

Service cost

   $ 62,038      $ 77,245      $ 5,161    $ 5,359

Interest cost

     48,800        61,092        7,839      7,408

Expected return on plan assets

     (80,601     (60,895     —        —  

Amortization of unrecognized prior service cost

     (13,491     1,166        —        —  

Amortization of unrecognized net loss

     10,733        26,495        —        46

Amortization of transition obligation

     —          —          728      728
                             

Net periodic benefit cost

   $ 27,479      $ 105,103      $ 13,728    $ 13,541
                             

The Company intends to make no contribution to its pension plan and $22,419 to its post-retirement benefit plan in 2010. The Company has contributed $13,728 toward the post-retirement plan during the first three months of 2010.

Note 9: Long Term Debt

On March 31, 2010, the Bank had FHLB debt consisting of three advances. The FHLB holds an option to terminate any of the advances on any quarterly payment date. All advances have an early conversion option which gives FHLB the option to convert, in whole only, into one-month LIBOR-based floating rate advances, effective on any quarterly payment date. If the FHLB elects to convert, the Company may elect to terminate, in whole or in part, without a prepayment fee.

Advances on the FHLB lines are secured by a blanket lien on qualified 1 to 4 family residential real estate loans with a lendable collateral value of $58.5 million. Immediate available credit, as of March 31, 2010, was $26.5 million.

The three advances are shown in the following table.

 

Description

   Balance    Acquired    Current
Interest Rate
    Maturity
Date

Convertible

   $ 15,000,000    5/18/2006    4.81   5/18/2011

Convertible

     10,000,000    9/12/2006    4.23   9/12/2016

Convertible

     5,000,000    5/18/2007    4.49   5/18/2012
              
   $ 30,000,000        
              

Note 10: Fair Value Measurements

The Company uses fair value to record fair value adjustments to certain assets and liabilities and to determine fair value disclosures. Authoritative accounting guidance clarifies that fair value of certain assets and liabilities is an exit price, representing the amount that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants.

Authoritative accounting guidance specifies a hierarchy of valuation techniques based on whether the inputs to those valuation techniques are observable or unobservable. Observable inputs reflect market data obtained from independent sources, while unobservable inputs reflect the Company’s market assumptions. The three levels of the fair value hierarchy based on these two types of inputs are as follows:

 

Level 1     Valuation is based on quoted prices in active markets for identical assets and liabilities.
Level 2     Valuation is based on observable inputs including quoted prices in active markets for similar assets and liabilities, quoted prices for identical or similar assets and liabilities in less active markets, and model-based valuation techniques for which significant assumptions can be derived primarily from or corroborated by observable data in the market.
Level 3     Valuation is based on model-based techniques that use one or more significant inputs or assumptions that are unobservable in the market.

 

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Notes to Consolidated Financial Statements—(Continued)

 

The following describes the valuation techniques used by the Company to measure certain financial assets and liabilities recorded at fair value on a recurring basis in the financial statements:

Securities available-for-sale: Securities available-for-sale are recorded at fair value on a recurring basis. Fair value measurement is based upon quoted market prices, when available (Level 1). If quoted market prices are not available, fair values are measured utilizing independent valuation techniques of identical or similar securities for which significant assumptions are derived primarily from or corroborated by observable market data. Third party vendors compile prices from various sources and may determine the fair value of identical or similar securities by using pricing models that considers observable market data (Level 2).

The following table presents the balances of financial assets and liabilities measured at fair value on a recurring basis as of March 31, 2010 and December 31, 2009:

 

          Fair Value Measurements at March 31, 2010 Using

Description

   Balance as of
March 31, 2010
   Quoted Prices
in Active
Markets for
Identical
Assets
(Level  1)
   Significant
Other
Observable
Inputs
(Level 2)
   Significant
Unobservable
Inputs
(Level 3)

Available-for-sale securities

   $ 33,704,864       $ 33,704,864   
          Fair Value Measurements at December 31, 2009 Using

Description

   Balance as of
December 31, 2009
   Quoted Prices
in Active

Markets for
Identical
Assets

(Level 1)
   Significant
Other
Observable
Inputs

(Level 2)
   Significant
Unobservable
Inputs

(Level 3)

Available-for-sale securities

   $ 34,020,705       $ 34,020,705   

Certain assets are measured at fair value on a nonrecurring basis in accordance with accounting principles generally accepted in the United States (“GAAP”). Adjustments to the fair value of these assets usually result from the application of lower-of-cost-or-market accounting or write-downs of individual assets.

The following describes the valuation techniques used by the Company to measure certain assets recorded at fair value on a nonrecurring basis in the financial statements:

Impaired Loans: Loans are designated as impaired when, in the judgment of management based on current information and events, it is probable that all amounts due according to the contractual terms of the loan agreement will not be collected. The measurement of loss associated with impaired loans can be based on either the observable market price of the loan or the fair value of the collateral. Fair value is measured based on the value of the collateral securing the loans. Collateral may be in the form of real estate or business assets including equipment, inventory, and accounts receivable. The vast majority of the collateral is real estate. The value of real estate collateral is determined utilizing an income or market valuation approach based on an appraisal conducted by an independent, licensed appraiser outside of the Company using observable market data (Level 2). However, if the collateral is a house or building in the process of construction or if an appraisal of the real estate property is over two years old, then the fair value is considered Level 3. The value of business equipment is based upon an outside appraisal if deemed significant, or the net book value on the applicable business’s financial statements if not considered significant using observable market data. Likewise, values for inventory and accounts receivables collateral are based on financial statement balances or aging reports (Level 3). Impaired loans allocated to the Allowance for Loan Losses are measured at fair value on a nonrecurring basis. Any fair value adjustments are recorded in the period incurred as provision for loan losses on the Consolidated Statements of Operations.

Other Real Estate Owned: Certain assets such as other real estate owned (“OREO”) are measured at the lower of their carrying value or fair value less cost to sell. Management estimates the fair value of real estate acquired through foreclosure at an estimated fair value less costs to sell. At or near the time of foreclosure, the bank obtains real estate appraisals on the properties acquired through foreclosure. The real estate is then valued at the lesser of the loan balance, including interest receivable, or the appraised value at the time of foreclosure less an estimate of costs to sell the property.

 

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Notes to Consolidated Financial Statements—(Continued)

 

The following table summarizes the Company’s assets that were measured at fair value on a nonrecurring basis during the period.

 

          Fair value measurements at March 31, 2010 using

Description

   Balance as of
March 31, 2010
   Quoted
Prices
in Active
Markets  for
Identical
Assets
(Level 1)
   Significant
Other
Observable
Inputs
(Level 2)
   Significant
Unobservable
Inputs
(Level 3)

Impaired Loans, net of valuation allowance

   $ 5,621,517    $ —      $ —      $ 5,621,517

Other real estate owned

   $ 2,342,299    $ —      $ —      $ 2,342,299
          Fair value measurements at December 31, 2009 using

Description

   Balance as of
December 31, 2009
   Quoted
Prices
in Active
Markets for
Identical
Assets
(Level 1)
   Significant
Other
Observable
Inputs
(Level 2)
   Significant
Unobservable
Inputs
(Level 3)

Impaired Loans, net of valuation allowance

   $ 4,588,167    $ —      $ —      $ 4,588,167

Other real estate owned

   $ 2,193,399    $ —      $ —      $ 2,193,399

The estimated fair values of financial instruments are shown in the following table. The carrying amounts in the table are included in the balance sheet under the applicable captions.

 

     March 31, 2010    December 31, 2009
     Carrying
Amount
   Fair Value    Carrying
Amount
   Fair Value

Financial Assets:

           

Cash and due from banks

   $ 5,725,922    $ 5,725,922    $ 3,461,483    $ 3,461,483

Interest-bearing deposits

     8,843,607      8,843,607      17,542,635      17,542,635

Federal funds sold

     7,442,959      7,442,959      2,305,747      2,305,747

Securities available-for-sale

     33,704,864      33,704,864      34,020,705      34,020,705

Restricted securities

     2,238,500      2,238,500      2,238,500      2,238,500

Loans, net

     248,455,192      247,697,093      247,411,853      247,907,067

Accrued interest receivable

     1,287,342      1,287,342      1,323,492      1,323,492

Financial Liabilities:

           

Non-interest-bearing liabilities

   $ 40,429,863    $ 40,429,863    $ 40,552,937    $ 40,552,937

Savings and other interest-bearing deposits

     100,626,646      100,626,646      101,577,758      101,577,758

Time deposits

     124,903,974      127,233,465      122,382,055      124,762,890

Securities sold under repurchase agreements

     4,664,121      4,664,121      7,488,793      7,488,793

FHLB advances

     30,000,000      32,013,453      30,000,000      32,083,525

Accrued interest payable

     340,740      340,740      321,477      321,477

The fair values shown do not necessarily represent the amounts which would be received on immediate settlement of the instruments. Certain financial instruments and all non-financial instruments are excluded from its disclosure requirements. Accordingly, the aggregate fair value amounts presented do not represent the underlying value of the Company.

The carrying amounts of cash and due from banks, federal funds sold or purchased, non-interest-bearing deposits, savings, and securities sold under repurchase agreements, represent items which do not present significant market risks, are payable on demand, or are of such short duration that carrying value approximates market value.

 

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Notes to Consolidated Financial Statements—(Continued)

 

Available-for-sale securities are carried at the quoted market prices for the individual securities held. Therefore carrying value equals market value. Held-to-maturity securities are carried at book value, and fair value for these securities is obtained from quoted market prices.

The fair value of loans is estimated by discounting future cash flows using the interest rates at which similar loans would be made to borrowers.

Time deposits are presented at estimated fair value using interest rates offered for deposits of similar remaining maturities.

The fair value of FHLB advances are estimated by discounting its future cash flows using the interest rate offered for similar advances.

The fair value of commitments to extend credit is estimated using the fees currently charged to enter similar agreements, taking into account the remaining terms of the agreements and the present credit worthiness of the counter parties. For fixed-rate loan commitments, fair value also considers the difference between current levels of interest rates and the committed rates.

The fair value of standby letters of credit is based on fees currently charged for similar agreements or on the estimated cost to terminate them or otherwise settle the obligations with the counter parties at the reporting date.

At March 31, 2010 and December 31, 2009, the fair value of loan commitments and standby letters of credit was immaterial. Therefore, they are not included in the table above.

The Company assumes interest rate risk (the risk that general interest rate levels will change) as a result of its normal operations. As a result, the fair value of the Company’s financial instruments will change when interest rate levels change and that change may be either favorable or unfavorable to the Company. Management attempts to match maturities of assets and liabilities to the extent believed necessary to minimize interest rate risk. However, borrowers with fixed rate obligations are less likely to prepay in a rising rate environment. Conversely, depositors who are receiving fixed rates are more likely to withdraw funds before maturity in a rising rate environment and less likely to do so in a falling rate environment. Management monitors rates and maturities of assets and liabilities and attempts to minimize interest rate risk by adjusting terms of new loans and deposits and by investing in securities with terms that mitigate the Company’s overall interest rate risk.

 

ITEM 2. MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

The following discussion is intended to assist in understanding the results of operations and the financial condition of the Company. This discussion should be read in conjunction with the above consolidated financial statements and the notes thereto.

EXECUTIVE SUMMARY

The level of non-performing assets and impaired loans remains management’s primary concern. Although significant efforts are made to prevent foreclosures, balances in Other Real Estate Owned (“OREO”) increased by $149 thousand during the first quarter of 2010, to $2.3 million. Also during the first quarter, non-accruing loans, which no longer provide interest income, increased by $237 thousand to $5.5 million, and balances of accruing loans considered impaired increased by $738 thousand to $4.4 million. In consideration of these factors, plus the large degree of economic uncertainty, management is maintaining a conservative level of Allowance for Loan Losses (“ALL’) and its related provision expense. As a result, provision expense for the first quarter of 2010 exceeded the first quarter of 2009 by $101 thousand.

Additionally, widely reported domestic bank failures made it necessary last year for the Federal Deposit Insurance Corporation (“FDIC”) to increase its insurance premiums for domestic deposits. As a result, the Bank experienced an additional $56 thousand in FDIC assessment expense during the first three months of 2010 compared to the same period in 2009.

Absent these two items, net income before taxes for the first quarter of 2010 would have been $293 thousand, an increase of $59 thousand, or 25.2%, compared to the first quarter of 2009.

Interest margins also remain a challenge, but they are being managed effectively. Net interest income increased in the first quarter of 2010 compared to the first quarter of 2009, even though interest rates remain at historic lows. Loan yields deteriorated as loan rates adjusted downward and mortgage holders refinanced their loans at these historically low rates, creating material reductions in interest income. However, management has systematically reduced deposit rates, creating compensating reductions in interest expense, and therefore salvaging net interest income. Looking forward, as time deposits mature and new ones are issued at lower rates, reductions in interest expense are expected to continue. The result should be continued improvements in net interest income during the remainder of 2010.

 

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Loan growth has been minimal. Although the Bank originates millions of dollars in new loans each month, the level of originations is only slightly larger than the level of loan paydowns and prepayments. This makes it difficult to increase interest income. Demand for mortgages and commercial loans remains weak.

The Company’s liquidity, core capital levels and regulatory ratios remain good. According to the Bank’s regulators, it remains well capitalized. Given the challenging economic environment, management is closely guarding the Company’s liquidity and capital. Protection of shareholder value is paramount, as evidenced by the payment of a stock dividend instead of a cash dividend on April 23, 2010. This dividend is reflected retroactively in the unaudited consolidated financial statements and notes included in Item 1 of this Form 10-Q.

Management continues to diligently manage controllable expenses. Evidence of this is the conversion to a cash balance pension plan, which will save the Company $310 thousand in benefit costs in 2010, while retaining a valuable retirement benefit for employees.

Although media coverage continues regarding the challenges in the financial industry, the Company is proud of its conservative philosophy and service to its community. The Bank does not invest in exotic debt securities, nor does it have programs that originate Sub-Prime, Alt-A, or other risky types of mortgages. All employees pay their ‘civic rent’ and the Bank is committed to investing in the communities it serves. Management is confident that our Company has a bright future as the dust from ‘the Great Recession’ begins to settle. In the meantime, our employees will participate in over 75 community events this year, not including the myriad community programs and partnerships we support.

For more information, visit the Company’s website at www.baybanks.com. Information contained on the Company’s website is not a part of this report.

CRITICAL ACCOUNTING POLICIES

GENERAL. The Company’s financial statements are prepared in accordance with accounting principles generally accepted in the United States (“GAAP”). The financial information contained within our statements is, to a significant extent, financial information that is based on measures of the financial effects of transactions and events that have already occurred. A variety of factors could affect the ultimate value that is obtained either when earning income, recognizing an expense, recovering an asset or relieving a liability. Historical loss factors are one factor in determining the inherent loss that may be present in the loan portfolio. Actual losses could differ significantly from the historical factors used. In addition, GAAP itself may change from one previously acceptable method to another method. Although the economics of transactions would be the same, the timing of events that would impact those transactions could change.

ALLOWANCE FOR LOAN LOSSES. The ALL is an estimate of the losses that may be sustained in the Bank’s loan portfolio. The allowance is based on two basic principles of accounting: (1) which requires that losses be accrued when they are probable of occurring and estimable and (2) which requires that losses be accrued based on the differences between the value of collateral, present value of future cash flows or values that are observable in the secondary market and the loan balance. The ALL is increased by charges to income, through the provision for loan losses expense, and decreased by charge-offs (net of recoveries).

Management calculates the ALL and evaluates it for adequacy every quarter. This process is lengthy and thorough. The calculation is based on information such as past loan loss experience, known and inherent risks in the portfolio, adverse situations that may affect a borrower’s ability to repay, the estimated value of any underlying collateral, and current economic conditions. The quarterly process includes consideration of each borrower’s payment history compared to the terms of each loan agreement and other adverse factors such as divorce, loss of income, and bankruptcy. Each loan is then given a grade which represents the extent (or lack) of weakness. This grading process occurs dynamically throughout each quarter as new information is learned about each borrowing relationship.

During the first quarter of 2010, management enhanced the ALL calculation by increasing the number of homogenous pools, modifying the scope of loans evaluated for impairment to eliminate those with smaller balances but to include more relationships than only those with poor grades, increasing the discount factors applied to some forms of collateral, and shortening the historical average charge-off factor time frame to five quarters. These enhancements are included in the ALL calculation process description which follows.

The ALL calculation has three main elements. First, large loan relationships with poor grades, in bankruptcy, nonaccruing, or more than 30 days past due are evaluated for impairment. For every loan deemed impaired, impairment is generally measured by comparing the loan balance to the collateral value. A specific allowance is provided when the loan balance exceeds its collateral value.

Second, for loans not evaluated for impairment, a historical loss factor is applied to their balances as divided into homogenous pools of loans. The historical loss factor for each pool is calculated by averaging the losses over a chosen prior time frame. As of March 31, 2010, that time frame was five quarters.

Finally, a set of environmental factors, such as the economy, underwriting standards, changes in levels of non-performing loans, and experience of lending personnel, is used to estimate the value of intrinsic risk in each of the homogenous pools.

 

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The summation of these three elements results in the total estimated ALL. The use of these values is inherently subjective and actual losses could be greater or less than the estimates.

EARNINGS SUMMATION

For the three months ended March 31, 2010, net income was $135 thousand, a decrease of 38% compared to the $219 thousand for the similar period in 2009. Diluted earnings per average share for the three months ended March 31, 2010 were $0.06 as compared to $0.09 for the three months ended March 31, 2009. Annualized return on average assets was 0.2% and 0.3% for the three-month periods ended March 31, 2010 and 2009, respectively. Annualized return on average equity was 2.0% for the three months ended March 31, 2010, down from 3.3% for the similar period ended March 31, 2009.

The principal source of earnings for the Company is net interest income. Net interest income is the amount by which interest income exceeds interest expense. The net interest margin is net interest income expressed as a percentage of interest-earning assets. Changes in the volume and mix of interest-earning assets and interest-bearing liabilities, the associated yields and rates, and the volume of non-performing assets have an effect on net interest income, the net interest margin, and net income. Net interest income before provision for loan losses for the three months ended March 31, 2010 was $2.6 million, a slight increase compared to $2.5 million for the three months ended March 31, 2009. Due to increased provision expense, net interest income after the provision for loan losses is down 2.51% for the same period comparison.

Although interest income declined by $199 thousand for the year-to-date period ended March 31, 2010 compared to the same period in 2009, decreases in interest expense of $240 thousand for the same period comparison more than compensated, causing net interest income (before the provision for loan losses) to increase by $41 thousand. The $199 thousand decrease in interest income was driven mainly by reduced loan yields. The $240 thousand decrease in interest expense was primarily due to reductions in rates.

 

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Net Interest Income Analysis (unaudited)

 

     Average Balances, Income and Expense, Yields and Rates  
(Fully taxable equivalent basis)                                 
     Three months ended 3/31/2010     Three months ended 3/31/2009  
(Dollars in Thousands)    Average
Balance
   Income/
Expense
   Yield/
Cost
    Average
Balance
   Income/
Expense
   Yield/
Cost
 

INTEREST EARNING ASSETS:

                

Taxable investments

   $ 24,482    $ 245    4.00   $ 13,933    $ 139    3.99

Tax-exempt investments (1)

     11,263      158    5.60     19,990      271    5.43
                                        

Total investments

     35,745      403    4.50     33,923      410    4.84

Gross loans (2)

     252,174      3,608    5.74     252,345      3,839    6.10

Interest-bearing deposits

     14,715      10    0.29     7,320      6    0.36

Federal funds sold

     2,776      1    0.16     6,592      4    0.23
                                        

Total Interest Earning Assets

   $ 305,410    $ 4,022    5.27   $ 300,180    $ 4,259    5.68

INTEREST-BEARING LIABILITIES:

                

Savings deposits

   $ 44,480    $ 97    0.88   $ 45,125    $ 106    0.95

NOW deposits

     35,538      28    0.32     33,067      42    0.52

Time deposits => $100,000

     52,957      378    2.89     53,465      470    3.57

Time deposits < $100,000

     72,228      520    2.92     69,776      615    3.57

Money market deposit accounts

     21,429      49    0.93     18,205      77    1.72
                                        

Total Deposits

   $ 226,632    $ 1,072    1.92   $ 219,638    $ 1,310    2.42

Federal funds purchased

   $ —      $ —      0.00     8      —      0.25

Securities sold under repurchase agreements

     5,238      3    0.23     5,734      4    0.28

FHLB advances

     30,000      342    4.62     30,000      342    4.62
                                        

Total Interest-Bearing Liabilities

   $ 261,870    $ 1,417    2.19   $ 255,380    $ 1,656    2.63

Net interest income and net interest margin

      $ 2,605    3.41      $ 2,603    3.47

Net interest rate spread

         3.07         3.05

 

Notes:

 

(1) Yield and income assumes a federal tax rate of 34%.
(2) Includes Visa Program & nonaccrual loans.

The annualized net interest margin was 3.41% for the three months ended March 31, 2010, compared to 3.47% for the same period in 2009. The main reason for this decline is reductions in loan yield, as mentioned earlier, plus increases in time deposit balances, which bear the highest deposit rates. However, deposit rates have been reduced sufficient to reduce the cost of funding and hence interest expense, protecting net interest income. Further reductions in the cost of funds are anticipated as time deposits mature and are replaced at lower rates. This trend is expected to continue and to have positive effects on the net interest margin.

Average interest-earning assets increased 0.2% to $305.4 million for the three months ended March 31, 2010 as compared to $300.2 million for the three months ended March 31, 2009. Average interest-earning assets as a percent of total average assets was 92.4% for the three months ended March 31, 2010 as compared to 92.3% for the comparable period of 2009. As shown in the table above, for the three months ended March 31, 2010, the loan portfolio, with $252.2 million, is the largest category of interest-earning assets.

Average interest-bearing liabilities increased 2.5% to $261.9 million for the three months ended March 31, 2010, as compared to $255.4 million for the three months ended March 31, 2009. The largest category of interest-bearing liabilities is time deposits, with combined average balances of $125.2 million for the three months ended March 31, 2010, up from $123.2 million for the similar period in 2009.

 

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The net interest spread, which is the difference between the annualized yield on earning assets and the annualized cost of interest-bearing liabilities, grew to 3.07% for the three months ended March 31, 2010 compared to 3.05% for the same period in 2009.

LIQUIDITY

The Company maintains adequate short-term assets to meet its liquidity needs as anticipated by management. Federal funds sold, interest-bearing deposits at the Federal Reserve Bank of Richmond, and investments that mature in one year or less provide the major sources of funding for liquidity needs. On March 31, 2010, federal funds sold totaled $7.4 million, interest-bearing deposits at the Federal Reserve totaled $8.8 million, and securities maturing in one year or less totaled $6.7 million. The liquidity ratio as of March 31, 2010 was 15.5% as compared to 13.7% as of December 31, 2009. The Company determines this ratio by dividing the sum of cash and cash equivalents, investment securities maturing in one year or less, loans maturing in one year or less and federal funds sold, by total assets. In addition, as noted earlier, the Company has a line of credit with the Federal Home Loan Bank of Atlanta (“FHLB”) worth $58.5 million, plus federal funds lines of credit with correspondent banks totaling $20.3 million.

There have been no material changes to the off balance sheet items disclosed in “Management’s Discussion and Analysis of Financial Condition and Results of Operation” in the Company’s Annual Report on Form 10-K for the fiscal year ended December 31, 2009.

OFF BALANCE SHEET COMMITMENTS

In the normal course of business, the Company offers various financial products to its customers to meet their credit and liquidity needs. These instruments frequently involve elements of liquidity, credit and interest rate risk in excess of the amount recognized in the Consolidated Balance Sheets. The Company’s exposure to credit loss in the event of nonperformance by the other party to the financial instruments for commitments to extend credit and standby-letters of credit is represented by the contractual amount of these instruments. Subject to its normal credit standards and risk monitoring procedures, the Company makes contractual commitments to extend credit. Commitments generally have fixed expiration dates or other termination clauses and may require payment of a fee. Since many of the commitments may expire without being completely drawn upon, the total commitment amounts do not necessarily represent future cash requirements. Conditional commitments are issued by the Company in the form of performance stand-by letters of credit, which guarantee the performance of a customer to a third-party. The credit risk of issuing letters of credit is essentially the same as that involved in extending loan facilities to customers.

Off Balance Sheet Arrangements

 

     March 31, 2010    December 31, 2009
(Dollars in Thousands)          

Total Loan Commitments Outstanding

   $ 33,491    $ 36,714

Standby-by Letters of Credit

     632      617

The Company maintains liquidity and credit facilities with non-affiliated banks in excess of the total loan commitments and stand-by letters of credit. As these commitments are earning assets only upon takedown of the instrument by the customer, thereby increasing loan balances, management expects the revenue of the Company to be enhanced as these credit facilities are utilized.

CONTRACTUAL OBLIGATIONS

There have been no material changes outside the ordinary course of business to the contractual obligations disclosed in the Company’s Annual Report on Form 10-K for the fiscal year ended December 31, 2009.

CAPITAL RESOURCES

From December 31, 2009 to March 31, 2010, total shareholders’ equity increased from $26.9 million to $27.2 million. Several factors impact shareholder’s equity, including the Company’s commitment to returning earnings to its shareholders through dividends while meeting regulatory capital requirements.

The Company’s capital resources are also impacted by net unrealized gains or losses on securities. The available-for-sale securities portfolio is marked to market monthly and unrealized gains or losses, net of taxes, are recognized as accumulated other comprehensive income or loss on the balance sheet and statement of changes in shareholders’ equity. Another factor effecting Accumulated Other Comprehensive Income or Loss is changes in the fair value of the Company’s pension and post-retirement benefit plans. Shareholders’ equity before accumulated other comprehensive income was $26.9 million on March 31, 2010 compared to $26.8 million on December 31, 2009. Accumulated other comprehensive income increased $171 thousand between December 31, 2009 and March 31, 2010, a result of unrealized gains in the investment portfolio.

 

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Book value per share, basic, decreased by 2.7% to $10.86 on March 31, 2010 from $11.16 on December 31, 2009. Book value per share, basic, before accumulated comprehensive income/(loss) on March 31, 2010, compared to December 31, 2009, decreased to $10.75 from $11.12. No dividends were paid for the three-month period ended March 31, 2010, and a $0.17 per share cash dividend was paid for the comparable period ended March 31, 2009. Of the 5,000,000 common shares authorized, 2,505,751 were outstanding on March 31, 2010, which includes an additional 96,280 shares issued in a stock dividend on April 23, 2010 of one share for every 25 shares owned.

The Company began a share repurchase program in August of 1999 and has continued the program into 2010. No repurchases were made during the first three months of 2010 or during the comparable period in 2009.

The Bank is subject to minimum regulatory capital ratios as defined by Federal Financial Institutions Examination Council guidelines. These ratios continue to be well in excess of regulatory minimums. As of March 31, 2010, the Bank maintained Tier 1 capital of $23.8 million, net risk weighted assets of $242.5 million, and Tier 2 capital of $3.0 million. On March 31, 2010, the Tier 1 capital to risk weighted assets ratio was 9.8%, the total capital ratio was 11.1%, and the Tier 1 leverage ratio was 7.3%.

FINANCIAL CONDITION

Total assets decreased by 0.2 % to $329.6 million during the three months ended March 31, 2010. Cash and cash equivalents, which produce no income, increased to $5.7 million on March 31, 2010 from $3.5 million at year-end 2009.

During the three months ended March 31, 2010, gross loans increased by $985 thousand or 0.4%, to $252.2 million from $251.2 million at year-end 2009. The largest component of this increase was commercial and industrial loans with a 7.7% increase to $13.2 million.

Loans charged off during the first three months of 2010, net of recoveries, totaled $255 thousand compared to $208 thousand for the comparable period in 2009. The vast majority of these charge-offs were anticipated and specific reserves had been provided for them in the ALL as of December 31, 2009.

In consideration of increased charge-offs, but mostly due to the current economic uncertainty, management has increased the provision for loan losses, resulting in provision expense of $196 thousand during the three months ended March 31, 2010, compared to $95 thousand for the similar period of 2009. The ALL as a percentage of total loans, was 1.47% at March 31, 2010, as compared to 0.96% at March 31, 2009, and 1.50% as of December 31, 2009.

The Company now maintains $2.3 million of OREO as of March 31, 2010, compared to $2.2 million at year-end 2009. This figure represents three residences, six separate lots, two former restaurants and one former convenience store. One OREO property with a total value of $258 thousand was sold in 2010 for a gain of $31,264, and one property with a total value of $399 thousand from one borrower was added through foreclosure. All properties maintained as OREO are valued at the lesser of carrying value or fair value less estimated costs to sell and are actively marketed.

As of March 31, 2010, loans worth $7.7 million were considered impaired, of which $3.3 million were non-accruing. Of the remaining $4.4 million in loans considered impaired, but still accruing interest, only one out of eleven was more than 30 days past due. Compared to December 31, 2009, impaired loan balances have increased by $1.5 million. Impairment evaluation has been enhanced during the first quarter of 2010, resulting in more loans considered impaired and an additional $510 thousand in specific reserves. Because these additional loans had been included in the environmental category of the ALL on December 31, 2009, reserves existed for them at that time. Therefore, no increase in the overall ALL was deemed necessary. Generally, loans with specific reserves, but still accruing interest, are inadequately protected by the current sound-worth of the borrower or by the collateral pledged, but have not been past due for more than 90 days.

Loans no longer accruing interest totaled $5.5 million as of March 31, 2010, up from $5.3 million as of year-end 2009. Loans still accruing interest but delinquent for 90 days or more totaled $288 thousand on March 31, 2010, as compared to $153 thousand on December 31, 2009. Management has reviewed these credits and the underlying collateral and expects no additional loss above that which is specifically reserved in the ALL.

As of March 31, 2010, securities available-for-sale at market value totaled $33.7 million as compared to $34.0 million on December 31, 2009. This represents a net decrease of $315.8 thousand or 0.9% for the three months. As of March 31, 2010, the investment portfolio represented 10.2% of total assets and 11.1% of earning assets. The greater portion of the Company’s investment portfolio is classified as available-for-sale and marked to market on a monthly basis. These gains or losses are booked as an adjustment to shareholders’ equity based upon market conditions, and are not realized as an adjustment to earnings until the securities are actually sold or an other than temporary impairment occurs. Management does not consider any of the unrealized losses to be other than temporarily impaired.

 

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As of March 31, 2010, total deposits were $266.0 million compared to $264.5 million at year-end 2009. This represents an increase in balances of $1.4 million or 0.5% during the three months. This increase was due to time deposits with a 2.1% increase to $124.9 million. Savings and interest-bearing demand deposits decreased 0.9% to $100.6 million and non-interest bearing deposits with a 0.3% decrease to $40.2 million.

Since the Bank’s Colonial Beach office was opened on March 11, 2009, increases in depreciation and related expense are reflected in the first three months of 2010 when compared to the same period in 2009. Management believes that improvements in customer service, efficiency and an expanded market footprint will reap benefits well in excess of costs over time, and are essential to the continued growth of the Company. A well-trained and motivated staff is present and is establishing the same long-term personal relationships provided to customers in the other eight modern and full-service offices.

RESULTS OF OPERATIONS

NON-INTEREST INCOME

Non-interest income for the three months ended March 31, 2010, was up by $18 thousand, or 2.6%, compared to the three months ended March 31, 2009. The main driver of this increase is a gain of $32 thousand on the sale of one OREO property. Income from Investment Advantage was down to $62 thousand from $92 thousand for the same period of 2009, a difference of $30 thousand. Investment Advantage contributes the majority of income to other service charges and fees, and since this income is commission-based, declines in investment activity will cause declines in the Company’s income. VISA®related fees declined by $11 thousand in the first three months of 2010 compared to the similar period in 2009. Income from fiduciary activities was up by $5 thousand for the first three months of 2010 compared to the first three months of 2009. Because Bay Trust Company earns fiduciary income mainly from fees based on a percentage of assets under management, increases in the value of the stock market have driven increases in this fee income.

The Company’s fiduciary income is derived from the operations of its subsidiary, Bay Trust Company, which offers a broad range of trust and related fiduciary services. Among these are estate settlement and testamentary trusts, revocable and irrevocable personal trusts, managed agency, custodial accounts, and rollover IRAs, both self-directed and managed. Fiduciary income is largely affected by changes in the performance of the stock and bond market, which directly impacts the market value of the accounts upon which fees are earned, and explains the quarterly and year-to-date declines shown in the Consolidated Statement of Operations.

NON-INTEREST EXPENSE

For the three months ended March 31, 2010, non-interest expenses totaled $2.9 million, an increase of 1.9% compared to the same period in 2009, due mainly to the $62 thousand increase in occupancy expense and the $56 thousand increase in FDIC insurance expense. The increase in occupancy expense was driven by anticipated increases related to the Bank’s new Colonial Beach office and to increased maintenance contract expense for information systems. As discussed in the Executive Summary, FDIC premium payments increased dramatically throughout 2009 and into 2010 and are effecting all institutions holding federally insured deposits.

The largest component of non-interest expense is salaries and benefits. Salaries and benefits expense is down by $32 thousand to $1.5 million for the first three months of 2010 compared to the same period in 2009. This is due primarily to decreases in compensation expense of $64 thousand and decreases in defined benefit plan expense of $78 thousand. Unfortunately, credits related to loan origination costs are detrimental to salaries and benefits by $100 thousand due to a reduced amount of loan originations.

Other non-interest expenses include bank franchise taxes, which decreased to $41 thousand for the first three months of 2010 compared to $42 thousand for the same period in 2009; expenses related to the Visa® program, which decreased to $119 thousand for the first three months of 2010 compared to $128 thousand for the same period in 2009; other expense, which decreased to $586 thousand for the first three months of 2010 from $613 thousand for the same period in 2009; and telephone expenses, which increased to $48 thousand for the current period compared to $42 thousand for the same period in 2009. Telephone expenses include the cost of the Company’s Customer Care Center and data network communications.

 

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Recent Accounting Pronouncements

In June 2009, the Financial Accounting Standards Board (“ FASB”) issued new guidance relating to the accounting for transfers of financial assets. The new guidance, which was issued as Statement of Financial Accounting Standards (“SFAS”) No. 166, “Accounting for Transfers of Financial Assets, an amendment to SFAS No. 140”, was adopted into Codification in December 2009 through the issuance of Accounting Standards Updated (“ASU”) No. 2009-16. The new standard provides guidance to improve the relevance, representational faithfulness, and comparability of the information that an entity provides in its financial statements about a transfer of financial assets; the effects of a transfer on its financial position, financial performance, and cash flows; and a transferor’s continuing involvement, if any, in transferred financial assets. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In June 2009, the FASB issued new guidance relating to variable interest entities. The new guidance, which was issued as SFAS No. 167, “Amendments to FASB Interpretation No. 46(R),” was adopted into Codification in December 2009. The objective of the guidance is to improve financial reporting by enterprises involved with variable interest entities and to provide more relevant and reliable information to users of financial statements. SFAS No. 167 is effective as of January 1, 2010. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In October 2009, the FASB issued ASU No. 2009-15, “Accounting for Own-Share Lending Arrangements in Contemplation of Convertible Debt Issuance or Other Financing.” ASU 2009-15 amends Subtopic 470-20 to expand accounting and reporting guidance for own-share lending arrangements issued in contemplation of convertible debt issuance. ASU 2009-15 is effective for fiscal years beginning on or after December 15, 2009 and interim periods within those fiscal years for arrangements outstanding as of the beginning of those fiscal years. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In January 2010, the FASB issued ASU No. 2010-04, “Accounting for Various Topics – Technical Corrections to SEC Paragraphs”. ASU 2010-04 makes technical corrections to existing SEC guidance including the following topics: accounting for subsequent investments, termination of an interest rate swap, issuance of financial statements - subsequent events, use of residential method to value acquired assets other than goodwill, adjustments in assets and liabilities for holding gains and losses, and selections of discount rate used for measuring defined benefit obligation. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In January 2010, the FASB issued ASU No. 2010-06, “Fair Value Measurements and Disclosures (Topic 820): Improving Disclosures about Fair Value Measurements.” ASU 2010-06 amends Subtopic 820-10 to clarify existing disclosures, require new disclosures, and includes conforming amendments to guidance on employers’ disclosures about postretirement benefit plan assets. ASU 2010-06 is effective for interim and annual periods beginning after December 15, 2009, except for disclosures about purchases, sales, issuances, and settlements in the roll forward of activity in Level 3 fair value measurements. Those disclosures are effective for fiscal years beginning after December 15, 2010 and for interim periods within those fiscal years. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In February 2010, the FASB issued ASU No. 2010-08, “Technical Corrections to Various Topics.” ASU 2010-08 clarifies guidance on embedded derivatives and hedging. ASU 2010-08 is effective for interim and annual periods beginning after December 15, 2009. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In February 2010, the FASB issued ASU No. 2010-09, “Subsequent Events (Topic 855): Amendments to Certain Recognition and Disclosure Requirements.” ASU 2010-09 addresses both the interaction of the requirements of Topic 855 with the SEC’s reporting requirements and the intended breadth of the reissuance disclosures provisions related to subsequent events. An entity that is a filer with the Securities and Exchange Commission (the “SEC”) is not required to disclose the date through which subsequent events have been evaluated. ASU 2010-09 is effective immediately. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

 

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ITEM 3. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

Not required.

 

ITEM 4. CONTROLS AND PROCEDURES

EVALUATION OF DISCLOSURE CONTROLS AND PROCEDURES

As of the end of the period to which this report relates, the Company has carried out an evaluation, under the supervision and with the participation of the Company’s management, including the Company’s Chief Executive Officer and Principal Financial Officer, of the effectiveness of the design and operation of the Company’s disclosure controls and procedures pursuant to Rule 13a-14 of the Securities Exchange Act of 1934. In designing and evaluating its disclosure controls and procedures, management recognized that disclosure controls and procedures, no matter how well conceived and operated, can provide only reasonable, not absolute, assurance that objectives of the disclosure controls and procedures are met. The design of any disclosure controls and procedures is also based in part upon certain assumptions about the likelihood of future events, and there can be no assurance that any design will succeed in achieving its stated goals under all potential conditions. Based upon their evaluation, the Company’s Chief Executive Officer and Principal Financial Officer concluded that the Company’s disclosure controls and procedures are effective in timely alerting them to material information relating to the Company (including its consolidated subsidiaries) required to be included in the Company’s periodic SEC filings as of March 31, 2010.

CHANGES IN INTERNAL CONTROLS OVER FINANCIAL REPORTING

There was no change to the Company’s internal control over financial reporting during the quarter ended March 31, 2010 that materially affected, or is reasonably likely to materially affect, the Company’s internal control over financial reporting.

PART II - OTHER INFORMATION

 

ITEM 1. LEGAL PROCEEDINGS

In the ordinary course of its operations, the Company is a party to various legal proceedings. Based upon information currently available, management believes that such legal proceedings, in the aggregate, will not have a material adverse effect on the business, financial condition, or results of operations of the Company.

 

ITEM 1A. RISK FACTORS

Not required.

 

ITEM 2. UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS

The Company began a share repurchase program in August of 1999 and has continued the program into 2010. There are a total of 280,000 shares authorized for repurchase under the program. No shares were repurchased during the quarter ended March 31, 2010.

 

ITEM 3. DEFAULT UPON SENIOR SECURITIES

None to report.

 

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ITEM 4. REMOVED AND RESERVED

 

ITEM 5. OTHER INFORMATION

None to report.

 

ITEM 6. EXHIBITS

 

31.1    Certification Pursuant to 18 U.S.C. Section 1350 as Adopted Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.
31.2    Certification Pursuant to 18 U.S.C Section 1350 as Adopted Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.
32.1    Certification Pursuant to 18 U.S.C. Section 1350 as Adopted Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002.

 

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SIGNATURES

Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.

 

    Bay Banks of Virginia, Inc.
    (Registrant)
May 6, 2010     By:   /S/    AUSTIN L. ROBERTS, III        
      Austin L. Roberts, III
      President and Chief Executive Officer
      (Principal Executive Officer)
    By:   /S/    DEBORAH M. EVANS        
      Deborah M. Evans
      Treasurer
      (Principal Financial Officer)

 

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