UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Form 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16
UNDER THE SECURITIES EXCHANGE ACT OF 1934
July 24, 2012
| BHP BILLITON LIMITED | BHP BILLITON PLC | |
| (ABN 49 004 028 077) | (REG. NO. 3196209) | |
| (Exact name of Registrant as specified in its charter) | (Exact name of Registrant as specified in its charter) |
| VICTORIA, AUSTRALIA | ENGLAND AND WALES | |
| (Jurisdiction of incorporation or organisation) | (Jurisdiction of incorporation or organisation) | |
| 180 LONSDALE STREET, MELBOURNE, VICTORIA 3000 AUSTRALIA |
NEATHOUSE PLACE, VICTORIA, LONDON, UNITED KINGDOM | |
| (Address of principal executive offices) | (Address of principal executive offices) | |
Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F: x Form 20-F ¨ Form 40-F
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1): ¨
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7): ¨
Indicate by check mark whether the registrant by furnishing the information contained in this Form is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934: ¨ Yes x No
If “Yes” is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): n/a
Company Secretariat
bhpbilliton
resourcing the future
24 July 2012
BHP Billiton Limited
180 Lonsdale Street
Melbourne Victoria 3000 Australia
GPO BOX 86A
Melbourne Victoria 3001 Australia
Tel +61 1300 55 47 57 Fax +61 3 9609 4372
bhpbilliton.com
BHP Billiton Plc
Neathouse Place
London SW1V 1BH UK
Tel +44 20 7802 4000
Fax + 44 20 7802 4111
bhpbilliton.com
To: Australian Securities Exchange cc: New York Stock Exchange
BHP Billiton – Securities Dealing document (Trading Policy)
In accordance with Australian Securities Exchange Listing Rule 12.10, attached is BHP Billiton’s Securities Dealing document. The document has been recently updated and while none of the changes is considered material, the updated version is being released consistent with our practice on governance disclosures.
Jane McAloon
Group Company Secretary
BHP Billiton Limited ABN 49 004 028 077
Registered in Australia
Registered Office:180 Lonsdale Street, Melbourne Victoria 3000 Australia
BHP Billiton Plc Registration number 3196209
Registered in England and Wales
Registered Office: Neathouse Place, London SW1V 1BH UK
Members of the BHP Billiton Group which is headquartered in Australia
SECURITIES DEALING
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BHP Billiton, 24 July 2012 (printed copies are uncontrolled)
SECURITIES DEALING
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1. Dealing prohibition for all employees and contractors
Do not deal in securities if you have relevant inside information relating to BHP Billiton or another company. The consequences for breach of the insider trading prohibitions may be severe and could expose the person responsible to criminal and civil liability. Compliance with insider trading laws and this Group Level Document (GLD) is an individual’s responsibility and breach will be regarded by BHP Billiton as serious misconduct which may lead to disciplinary action and/or dismissal.
• If you have inside information, do not:
– deal in securities;
– advise, procure or encourage another person to buy or sell securities;
– pass on information to any other person, if you know or ought reasonably to know that the person may use the information to buy or sell (or procure another person to buy or sell) securities.
• Employees and contractors are also bound by a duty of confidentiality in relation to confidential information obtained in the course of their duties.
2. Dealing for participants in employee incentive schemes
Do not buy, sell or otherwise deal in any BHP Billiton securities during any close period if participating in BHP Billiton’s Group Incentive Scheme, Long Term Incentive Plan, the Management Award Plan, the Group Short Term Incentive Plan (or any successor to those plans), to control the risk of an actual or perceived breach of insider trading prohibitions.
3. Dealing for employee insiders
Employee insiders have additional dealing restrictions and must not deal in BHP Billiton securities without clearance, to control the risk of an actual or perceived breach of insider trading prohibitions.
• Complete the Securities Dealing Clearance Request Form to request clearance to deal in BHP Billiton securities and forward to a designated Clearance Officer for authorisation.
• An employee insider who is given clearance to deal must deal no later than two business days from clearance being received.
• Contact a Clearance Officer for further information on clearance to deal detailed in Clearance and Other Considerations.
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4. Dealing for persons discharging managerial responsibilities (PDMRs)
Persons discharging managerial responsibilities (PDMRs) have additional dealing restrictions and must not deal in BHP Billiton securities without clearance, to comply with regulatory obligations regarding dealing.
• Complete the Securities Dealing Clearance Request Form to request clearance to deal in BHP Billiton securities and forward to a designated Clearance Officer for authorisation.
• A PDMR who is given clearance to deal must deal no later than two business days from clearance being received.
• Contact a Clearance Officer for further information on clearance to deal detailed in Clearance and Other Considerations.
• Use the Notification of Transaction Form to inform Group Company Secretariat of all dealings and transactions conducted on their own account in BHP Billiton securities within four business days of the day on which the transaction occurred.
5. Dealing by connected persons and investment managers of PDMRs
Persons discharging managerial responsibilities (PDMRs) must seek to regulate connected persons and investment managers in relation to dealing in BHP Billiton securities, to prevent breach of regulatory obligations regarding dealing.
• Prevent any dealings by or on behalf of any connected person in any BHP Billiton securities on considerations of a short-term (one year or less) nature.
• Prohibit any dealings in BHP Billiton securities during a close period;
– by or on behalf of any connected person; or
– by an investment manager on their behalf, or on behalf of any connected person where either they (or any connected person) has funds under management with that investment fund manager, whether or not discretionary (save as provided otherwise in this document).
• Advise all of their connected persons and investment managers acting on their behalf:
– that they are a PDMR for BHP Billiton; – of the close periods during which they cannot deal in BHP Billiton securities; and
– that they must advise BHP Billiton immediately after they have dealt in BHP Billiton securities.
• Use the Notification of Transaction Form to inform Group Company Secretariat of all dealings and transactions in BHP Billiton securities conducted by their connected persons within four business days of the day on which the transaction occurred.
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SECURITIES DEALING
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Part A: Clearance considerations
1. Timing requirements for clearance and refusal
Clearance Officers must give a copy of the response and clearance (if any) to the employee insider or person discharging managerial responsibilities (PDMR) requesting clearance, within two business days of the initial clearance request. Group Company Secretariat must maintain a record of the response to any dealing request made by an employee insider or PDMR and of any clearance given.
2. Particular clearance requirements for some PDMRs
Clearance Officers must facilitate the process of clearance requests for a Director, the Chairman and the Chief Executive Officer in accordance with the following: (a) A Director (other than the Chairman or Chief Executive) or Group Company Secretary must not deal in any BHP Billiton securities without first notifying the Chairman (or a Director designated by the Board for this purpose) and receiving written clearance to deal from him or her.
(b) The Chairman must not deal in any BHP Billiton securities without first notifying the Chief Executive (or, if the Chief Executive is not present, the senior independent Director, or a committee of the Board, or other officer nominated by the Chief Executive for this purpose) and receiving written clearance to deal from the Chief Executive, that Director, committee or officer.
(c) The Chief Executive must not deal in any BHP Billiton securities without first notifying the Chairman (or, if the Chairman is not present, the senior independent Director or a committee of the Board or other officer nominated by the Chairman for this purpose) and receiving written clearance to deal from the Chairman, that Director, committee or officer.
3. Circumstances for clearance and refusal – employee insiders
An employee insider must not be given clearance to deal in any BHP Billiton securities:
(a) on considerations of a short-term nature. An investment with a maturity of one year or less will always be considered to be of a short-term nature; or (b) during a prohibited period, except where: (i) the dealing is otherwise permitted by this document; or (ii) the dealing does not, in the opinion of the relevant Clearance Officer, contravene the insider trading provisions of the Corporations Act 2001 (Aust), the Criminal Justice Act 1993 (UK) or the market abuse provisions of the Financial Services and Markets Act 2000 (UK) (FSMA).
4. Circumstance for clearance and refusal – PDMR
A PDMR must not be given clearance to deal in any BHP Billiton securities:
(a) on considerations of a short-term nature. An investment with a maturity of one year or less will always be considered to be of a short-term nature; (b) where the dealing involves using BHP Billiton securities as collateral in any financial transaction, including hedging and margin loan arrangements; or
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(c) during the prohibited period, except where:
(i) the dealing is otherwise permitted by this document; or
(ii) the dealing is an excluded dealing and either the PDMR has declared that they do not possess any inside information; or the dealing does not, in the opinion of the relevant Clearance Officer, contravene the insider trading provisions of the Corporations Act 2001 (Aust), the Criminal Justice Act 1993 (UK) or the market abuse provisions of the FSMA.
5. Excluded dealings
The following dealings are excluded dealings:
(a) undertakings or elections to take up entitlements under a rights issue or other offer (including an offer of BHP Billiton securities in lieu of a cash dividend); (b) the take up of entitlements under a rights issue or other offer (including an offer of BHP Billiton securities in lieu of a cash dividend); (c) allowing entitlements to lapse under a rights issue or other offer (including an offer of BHP Billiton securities in lieu of a cash dividend); (d) the sale of sufficient entitlements nil-paid to take up the balance of the entitlements under a rights issue; (e) undertakings to accept, or the acceptance of, a takeover offer; (f) dealing where the beneficial interest in the relevant BHP Billiton securities does not change; (g) transactions conducted between a PDMR and their spouse, civil partner, child or step-child (within the meaning of FSMA section 96B(2)); (h) transfers of shares arising out of the operation of an employees share scheme into a savings scheme investing in BHP Billiton securities following: (i) exercise of an option under an approved Save as You Earn (SAYE) option scheme; or (ii) release of shares from a HM Revenue and Customs approved share incentive scheme; (i) with the exception of a disposal of BHP Billiton securities received by a PDMR as a participant, dealings in connection with the following employees share schemes: (i) an HM Revenue and Customs approved SAYE option scheme or share incentive scheme, under which participation is extended on similar terms to all or most employees of the participating companies in that scheme; or (ii) a scheme on similar terms to a HM Revenue and Customs approved SAYE option scheme or share incentive plan under which participation is extended on similar terms to all or most employees of the participating companies in that scheme.
(j) the cancellation or surrender of an option under an employees share scheme;
(k) transfers of BHP Billiton securities by an independent trustee of an employees share scheme to a beneficiary who is not a PDMR; (l) transfers of BHP Billiton securities already held by means of a matched sale and purchase into a saving scheme or into a pension scheme in which the PDMR is a participant or beneficiary; (m) an investment by a PDMR in a scheme or arrangement where the assets of the scheme (other than a scheme investing only in BHP Billiton securities) or arrangement are invested at the discretion of a third party; (n) a dealing by a PDMR in the units of an authorised unit trust or in shares in an open-ended investment company; and (o) bona fide gifts to a PDMR by a third party.
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6. Dealings in exceptional circumstances
A PDMR or employee insider, who is not in possession of inside information in relation to BHP Billiton, may be given clearance to deal if he or she is in severe financial difficulty or there are other exceptional circumstances. Clearance may be given for such a person to sell (but not purchase) BHP Billiton securities when he or she would otherwise be prohibited by this document from doing so. The determination of whether the person in question is in severe financial difficulty or whether there are other exceptional circumstances can only be made by the Director designated for this purpose.
A person may be in severe financial difficulty if he or she has a pressing financial commitment that cannot be satisfied otherwise than by selling the relevant BHP Billiton securities. A liability of such a person to pay tax would not normally constitute severe financial difficulty unless the person has no other means of satisfying the liability. A circumstance will be considered exceptional if the person in question is required by a court order to transfer or sell the BHP Billiton securities or there is some other overriding legal requirement for him or her to do so.
The UK Financial Services Authority must be consulted at an early stage regarding any application by a PDMR to deal in exceptional circumstances.
Where a request involves the consideration of exceptional circumstances justifying a sale as the only reasonable course of action, particulars of those exceptional circumstances must accompany the relevant clearance request. BHP Billiton may be required to notify the nature of such exceptional circumstances to the relevant stock exchanges.
7. Exercise of Options
(a) Where BHP Billiton has been in an exceptionally long prohibited period or it has had a number of consecutive prohibited periods, clearance may be given to allow the exercise of an option or right under an employees share scheme or the conversion of convertible securities, where the final date for the exercise of such option or right, or conversion of such securities, falls during a prohibited period and the employee insider or PDMR could not reasonably have been expected to exercise it at a time when he or she was free to deal.
(b) Where the exercise or conversion is permitted pursuant to section 7(a) above, clearance may not be given for the sale of the BHP Billiton securities acquired pursuant to such exercise or conversion including the sale of sufficient BHP Billiton securities to fund the costs of the exercise or conversion and/or any tax liability arising from the exercise or conversion unless: (i) a binding undertaking to do so was entered into when BHP Billiton was not in a prohibited period; or (ii) clearance may be given under Part A, sections 3 or 4.
8. Savings schemes
Subject to the law, an employee insider or PDMR may enter into a scheme under which only BHP Billiton securities are purchased pursuant to a regular standing order or direct debit or by regular deduction from the person’s salary, or where such BHP Billiton securities are acquired by way of a standing election to re-invest dividends or other distributions received, or are acquired as part payment of the person’s remuneration without regard to the provisions of this document, if the following provisions are complied with: (a) the employee insider or PDMR does not enter into the scheme during a prohibited period, unless the scheme involves the part payment of remuneration in the form of BHP Billiton securities and is entered into upon the commencement of the person’s employment or in the case of a non-executive Director his or her appointment to the Board;
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(b) the employee insider or PDMR does not carry out the purchase of the BHP Billiton securities under the scheme during a prohibited period, unless the employee insider or PDMR entered into the scheme at a time when BHP Billiton was not in a prohibited period and that person is irrevocably bound under the terms of the scheme to carry out a purchase of BHP Billiton securities (which may include the first purchase under the scheme) at a fixed point in time which falls in a prohibited period; (c) the employee insider or PDMR does not cancel or vary the terms of his or her participation, or carry out sales of BHP Billiton securities within the scheme during a prohibited period; and (d) before entering into the scheme, cancelling the scheme or varying the terms of his or her participation or carrying out sales of BHP Billiton securities within the scheme, the employee insider or PDMR obtains clearance in accordance with this document.
9. Acting as a trustee
(a) Where an employee insider or PDMR is acting as a trustee, dealing in BHP Billiton securities by that trust is permitted during a prohibited period where: (i) the employee insider or PDMR is not a beneficiary of the trust; and (ii) the decision to deal is taken by the other trustees or by investment managers on behalf of the trustees independently of the employee insider or PDMR, unless such dealing would contravene the insider trading provisions of the Corporations Act 2001 (Aust), the Criminal Justice Act 1993 (UK) or the market abuse provisions of the FSMA.
(b) Where there is a trust in respect of which a employee insider or PDMR is acting as a trustee and the trust is proposing to deal in BHP Billiton securities, Australian legal advice must be sought by Group Company Secretariat in advance.
(c) The other trustees or investment managers acting on behalf of the trustees can be assumed to have acted independently where the decision to deal: (i) was taken without consultation with, or other involvement of, the employee insider or PDMR; or (ii) was delegated to a committee of which the employee insider or PDMR is not a member.
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Part B: Other considerations
10. Awards of securities and options
(a) The grant of options by the Board under an employees share scheme to individuals who are not PDMRs may be permitted during a prohibited period if such grant could not reasonably be made at another time and failure to make the grant would be likely to indicate that BHP Billiton was in a prohibited period. (b) The award by BHP Billiton of BHP Billiton securities, the grant of options and the grant of rights (or other interests) to acquire BHP Billiton securities to PDMRs is permitted in a prohibited period if: (i) the award or grant is made under the terms of an employees share scheme and the scheme was not introduced or amended during the relevant prohibited period; and (ii) either the terms of such employees share scheme set out the timing of the award or grant and such terms have either previously been approved by shareholders or summarised or described in a document sent to shareholders; or the timing of the award or grant is in accordance with the timing of previous awards or grants under the scheme; and (iii) the terms of the employees share scheme set out the amount or value of the award or grant or the basis on which the amount or value of the award or grant is calculated and do not allow the exercise of discretion; and (iv) the failure to make the award or grant would be likely to indicate that BHP Billiton is in a prohibited period.
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Glossary
Term
Definition
business day
Any day which is not a Saturday, Sunday, Christmas Day, Good Friday, a bank holiday in the United Kingdom or a public holiday in Australia.
business days
Clearance Officer
Any of the following:
• Group Company Secretary;
• Deputy Company Secretary of BHP Billiton Limited;
• Deputy Company Secretary of BHP Billiton Plc.
close period
• The 60 days immediately preceding the preliminary announcement of BHP Billiton’s full year results or, if shorter, the period between the end of BHP Billiton’s financial year and the preliminary announcement of the full year results; and
• the period between the end of BHP Billiton’s half year and the publication of BHP Billiton’s half year results.
connected person
See s96B(2) and Schedule 11B of the Financial Services and Markets Act 2000 (UK) for the meaning of “connected person”. In summary:
• family members (spouse or civil partner; a relative who has shared the same household for at least 12 months; and children or step-children under 18 years);
• associated bodies corporate;
• a trustee of a trust of which the PDMR* is a beneficiary or could benefit from the trust;
• a person acting in their capacity as a partner of a PDMR*;
• a firm in which the PDMR* is a partner.
* or a person connected with the PDMR.
deal
dealing
dealings
dealt
Includes, in relation to securities:
• any acquisition or disposal, or agreement to acquire or dispose;
• entering into a contract to secure a profit or avoid a loss by reference to price fluctuations;
• grant, acceptance, acquisition, disposal, exercise or discharge of any option;
• entering, terminating, assigning or novating any stock lending agreement;
• using as security, or otherwise granting a charge, lien or other encumbrance;
• any transaction, or the exercise of any power or discretion, effecting a change of ownership
of a beneficial interest;
• any other right or obligation, present or future, conditional or unconditional, to acquire or dispose.
employee insider
An employee or contractor (other than a PDMR) who has been notified by the Company Secretariat that they are on the insider list. The employee or contractor remains an employee insider until notified otherwise.
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Term
Definition
employee share scheme
See Section 1166 of the Companies Act 2006 (UK).
Group Level Document (GLD)
The documents that give effect to the mandatory requirements arising from the BHP Billiton
Operating Model. They articulate the scope and mandate of the Group Functions as approved by the Group Management Committee (GMC). They describe the mandatory minimum performance requirements and accountabilities for definitive business processes, functions and activities across BHP Billiton.
Information which:
inside information
• is not generally available; and
• if made generally available, would be likely to have a significant or material effect on the price or value of BHP Billiton’s or another securities company’s (judged by whether it would affect a reasonable investor’s investment decision). Such information may include matters of supposition, matters insufficiently definite to warrant being made public, and matters relating to the intentions or likely intentions, of a person.
person discharging managerial responsibilities (PDMR)
(i) a Director;
(ii) a key management person named in BHP Billiton’s remuneration report; or
(iii) a senior executive or any member of BHP Billiton who:
A. has regular access to inside information relating directly or indirectly to BHP Billiton; and
B. has power to make managerial decisions affecting the future developments and business prospects of BHP Billiton.
All GMC members are PDMRs.
prohibited period
Prohibited period means any:
• close period; or
• period when there exists any matter which constitutes inside information in relation to BHP Billiton.
securities
Any publicly traded or quoted securities of any company, including any member of BHP Billiton, or any other financial products (as defined in the s 763A of the Corporations Act (Cth)) whether quoted or not and any securities that are convertible into such securities.
shares
Has the same meaning as in section 540 of the Companies Act 2006 (UK), and includes preference shares.
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SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
| BHP Billiton Limited and BHP Billiton Plc | ||||||
| Date: July 24, 2012 | By: | /s/ Jane McAloon | ||||
| Name: | Jane McAloon | |||||
| Title: | Group Company Secretary | |||||