Financial Institutions, Inc. DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
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o Preliminary
Proxy Statement
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o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
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þ Definitive
Proxy Statement
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o Definitive
Additional Materials
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o Soliciting
Material Pursuant to §240.14a-12
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Financial Institutions, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if
other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required.
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(1) and 0-11.
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(1) |
Title of each class of securities to which
transaction applies:
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(2) |
Aggregate number of securities to which
transaction applies:
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(3) |
Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
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(4) |
Proposed maximum aggregate value of transaction:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as
provided by Exchange Act Rule 0-11(a)(2) and identify the filing
for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or
Schedule and the date of its filing.
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(1) |
Amount Previously Paid:
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(2) |
Form, Schedule or Registration Statement No.:
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NOTICE OF 2006 ANNUAL MEETING OF SHAREHOLDERS
DEAR SHAREHOLDERS:
The Annual Meeting of Shareholders of Financial Institutions,
Inc. will be held at the Companys offices at 220 Liberty
Street, Warsaw, New York 14569 on Wednesday, May 3, 2006,
at 10:00 a.m. for the following purposes:
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To elect four directors for three-year terms; and |
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To transact such other business as may properly come before the
meeting or any adjournment or adjournments thereof. |
The Board of Directors has fixed the close of business of
March 15, 2006 as the record date for the determination of
shareholders entitled to notice of and to vote at the meeting.
It is important that your shares be represented and voted at the
Annual Meeting whether or not you plan to attend. Accordingly,
we request you vote at your earliest convenience. You may vote
by mail, telephone or Internet. Further instructions are
contained on the enclosed proxy ballot card.
Thank you for your cooperation and support.
On behalf of the Board of Directors,
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Peter G. Humphrey
President and Chief Executive Officer |
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Erland E. Kailbourne
Chairman of the Board |
April 3, 2006
Financial Institutions, Inc.
www.fiiwarsaw.com
220 Liberty
Street P.
O.
Box 227 Warsaw,
New York 14569
PROXY STATEMENT
This Proxy Statement is furnished in connection with
solicitation of proxies on behalf of the Board of Directors of
Financial Institutions, Inc. (FII) for the Annual
Meeting of Shareholders of FII to be held on May 3, 2006.
The principal executive office of FII is located at 220 Liberty
Street, Warsaw, New York 14569. The main telephone number for
FII is (585) 786-1100.
The close of business of March 15, 2006 has been fixed as
the record date for determination of the shareholders entitled
to notice of, and to vote at, the meeting. On that date there
were outstanding and entitled to
vote 11,324,000 shares of common stock, each of which
is entitled to one vote on each matter at the meeting. The
approximate date on which this Proxy Statement and the enclosed
proxy card are being sent to shareholders is April 3, 2006.
Shareholders of record may vote by telephone, via the Internet
or by mail. The toll-free telephone number and Internet web site
are listed on the enclosed proxy. If you vote by telephone or
via the Internet you do not need to return your proxy card. If
you choose to vote by mail, please mark the ballot boxes, date
and sign it, and then return it in the enclosed envelope (no
postage is necessary if being mailed within the United States).
If your shares are held in the name of a bank, broker or other
holder of record, you will receive instructions from the holder
of record that you must follow in order for your shares to be
voted. Each proxy submitted will be voted at the meeting in
accordance with the choices specified thereon and, if no choices
are specified, will be voted for the election of directors as
set forth in this proxy statement and in accordance with the
judgment of the persons named in the proxy with respect to any
other matters which may come before the meeting, including
without limitation matters raised in compliance with FIIs
by-laws, which require, among other things, notice to FII at
least 60 days prior to the meeting date. A shareholder
giving a proxy has the right to revoke it at any time before it
has been voted by (i) giving written notice to that effect
to the FII Corporate Secretary, (ii) executing and
delivering a proxy bearing a later date which is voted at the
Annual Meeting, or (iii) attending and voting in person at
the Annual Meeting.
ELECTION OF DIRECTORS and INFORMATION WITH RESPECT
TO
BOARD OF DIRECTORS
Our Board of Directors is divided into three classes, one of
which is elected at each Annual Meeting for a term of three
years and until their successors have been elected and
qualified. The Board of Directors has nominated four persons for
election as directors for the terms indicated in the following
table. The Board of Directors believes that the nominees will be
available and able to serve as directors, but, if for any reason
any of them should not be, the persons named in the proxy may
exercise discretionary
1
authority to vote for a substitute proposed by the Board of
Directors. The holders of a majority of the outstanding shares
of common stock are required to be present in person or to be
represented by proxy at the meeting in order to constitute a
quorum for transaction of business. Directors are elected by a
plurality of the votes cast. Proxies indicating abstentions and
broker non-votes are counted as present for quorum purposes but
are not counted for or against the election of directors. Our
By-laws govern the methods for counting votes and vest this
responsibility in the Inspectors of Election appointed to
perform this function.
The Board of Directors currently consists of twelve members.
James E. Stitt, a director whose term expires in 2006, will
retire from the Board at the end of his term. Three directors
are nominated for re-election and Karl V. Anderson, Jr. is
nominated to fill the vacancy created by Mr. Stitts
retirement. The nominees and information about them are listed
in the following table:
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Director |
Nominees For a | |
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Age as of | |
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Expiration of | |
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Expiration of | |
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Three-Year | |
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Annual | |
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Director | |
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Current | |
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Term Upon | |
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Company Positions and |
Term: | |
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Meeting | |
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Since | |
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Term | |
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Election | |
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Principal Occupations |
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Karl V. Anderson, Jr. |
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59 |
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2009 |
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Attorney at Law since 1972. President and CEO of Bank of Avoca
from 1980 to 2002. Director of Bath National Bank from 2002 to
2005 and Director of National Bank of Geneva in 2005. |
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Erland E. Kailbourne |
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64 |
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2005 |
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2006 |
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2009 |
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Chairman and Interim CEO of Adelphia Communications, Inc. from
2002 to 2003. Director of Adelphia Communications, Inc. from
1999 to 2003. Director of the John R. Oishei Foundation Board, a
private charitable foundation, since 1999. Director of Rand
Capital Corp. since 1999. Director of Albany International Corp.
since 1999. Director of New York ISO Board since 1999. Director
of Allegany Co-op Insurance Company since 2000. Director of USA
Niagara Development Corp since 2001. Member of New York State
Banking Board since 1999. Director of Bush Industries Inc from
1999 to 2003. Director of Statewide Zone Capital Corporation
from 1996 to 2003. Director of NYSTAR from 2000 to 2005.
Director of Five Star Bank since 2005. |
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Director |
Nominees For a | |
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Age as of | |
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Expiration of | |
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Expiration of | |
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Three-Year | |
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Annual | |
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Director | |
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Current | |
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Term Upon | |
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Company Positions and |
Term: | |
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Meeting | |
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Since | |
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Term | |
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Election | |
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Principal Occupations |
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Robert N. Latella |
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63 |
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2005 |
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2006 |
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2009 |
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Partner and attorney with the law firm Hiscock &
Barclay, LLP since April 2004. Partner and attorney with the law
firm Jaeckle Fleischmann & Mugel, LLP from August 2000
to April 2004. Director of Five Star Bank since 2005. |
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John R. Tyler, Jr. |
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71 |
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2000 |
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2006 |
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2009 |
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Retired in 2000. Formerly Partner of Nixon Peabody LLP,
specializing in banking regulation and corporate finance.
Director of Bath National Bank from 2001 to 2005, and Five Star
Bank since 2005. |
The Board of Directors unanimously recommends a vote FOR
the nominees, Karl V. Anderson, Jr., Erland E. Kailbourne,
Robert N. Latella and John R. Tyler, Jr.
3
The following table sets forth information about the directors
continuing in office.
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Age as of | |
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Annual | |
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Director | |
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Expiration | |
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Company Positions and |
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Director Name |
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Meeting | |
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Since | |
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of Term | |
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Principal Occupations |
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Barton P. Dambra
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64 |
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1993 |
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2008 |
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President of Markin Tubing LP, a manufacturer of steel tubing
with worldwide sales. Director of National Bank of Geneva from
2002 to 2005, and Five Star Bank since 2005. |
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John E. Benjamin
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64 |
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2002 |
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2008 |
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President of 3 Rivers Development Corporation, a not-for-profit
business for the public and private economic development of
businesses and government in the greater Corning, New York area.
Director of Bath National Bank from 2001 to 2005, and Five Star
Bank since 2005. |
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Thomas P. Connolly
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70 |
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2005 |
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2007 |
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Retired in 2005. Formerly President and shareholder with the law
firm McNamee, Lochner, Titus & Williams, P.C. from
2002 thru 2004. Vice President with the law firm McNamee,
Lochner, Titus & Williams, P.C. from 1966 to 2002.
Director of Five Star Bank since 2005. |
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Samuel M. Gullo
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57 |
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2000 |
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2007 |
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Owner and operator of Family Furniture, a retail furniture sales
business; President and Chief Executive Officer of American
Classic Outfitters, Inc., an apparel manufacturer; owner of SMG
Development, LLC industrial real estate holdings;
owner of Adams Holding, LLC commercial real estate
holdings. Director of Wyoming County Bank from 1996 to 2005, and
Five Star Bank since 2005. |
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Susan R. Holliday
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50 |
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2002 |
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2008 |
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President and Publisher of the Rochester Business Journal, Inc.,
a business newspaper, since 1988. Director of RGS Energy Group,
Inc. from 1997 to 2002. Advisory Board member of RGE since 2002.
Director of Five Star Bank since 2005. |
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Age as of | |
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Annual | |
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Director | |
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Expiration | |
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Company Positions and |
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Director Name |
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Meeting | |
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Since | |
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of Term | |
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Principal Occupations |
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Peter G. Humphrey
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51 |
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1983 |
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2008 |
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President and Chief Executive Officer of FII since 1994.
Chairman of the Board of FII from 2001 to 2006. Director of the
New York Bankers Association since 1999. Director of the Buffalo
Branch of the Federal Reserve Bank of New York since 2001.
Chairman and Director of the Board of Wyoming County Bank from
1994 to 2005. Chairman of the Board of National Bank of Geneva
from 2003 to 2005. Chairman of the Board of Bath National Bank
from 2003 to 2005. Chairman of the Board of First Tier
Bank & Trust from 1989 to 2005. Chairman and Director
of The FI Group, Inc. since 1999. Director of Burke Group, Inc.
from 2002 to 2005. Director of Five Star Bank since 2005. |
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Joseph F. Hurley
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49 |
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2003 |
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2007 |
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Founder and Chief Executive Officer of Savingforcollege.com LLC,
a publishing and professional education company that focuses on
Section 529 qualified tuition programs since 2000. Partner
in Bonadio & Co., LLP, a public accounting firm,
specializing in tax, from 1987 to 2004. Director of Burke Group,
Inc. from 2002 to 2005, and The FI Group, Inc. from 2002 to
2006, and Five Star Bank since 2005. |
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James H. Wyckoff
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54 |
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1985 |
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2007 |
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University Professor with the Departments of Public
Administration and Economics at State University of New York
Albany. Director of National Bank of Geneva from 2004 to 2005,
and Five Star Bank since 2005. |
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Based on recommendations made by the Nominating and Governance
Committee the Board of Directors has determined that all current
directors and the nominee, Karl V. Anderson, Jr., are
independent under Nasdaq rules, except Peter G.
Humphrey, the President and Chief Executive Officer.
Mr. Kailbourne was the interim President and CEO of
Adelphia Communications Corporation when it filed a petition in
bankruptcy in June 2002.
5
In 2005, the Board of Directors held seventeen meetings. All
directors attended more than 75% of the Board meetings and the
meetings of Committees on which they serve. There is no required
attendance policy with respect to the Annual Meeting of
Shareholders, however all of the directors did attend the 2005
Annual Meeting. In 2005 John R. Tyler, Jr. served as
the Lead Director, and presided at executive sessions of
non-management directors, which sessions were held with each
regular Board meeting.
In 2005, the Board of Directors approved the separation of the
offices of Chief Executive Officer and Chairman of the Board.
This was implemented January 25, 2006 when the Board
accepted Mr. Humphreys resignation as Chairman of the
Board and elected Erland E. Kailbourne, an independent
director, as its Chairman. Concurrently, the Lead Director
position was abolished.
The Board of Directors has established the following four
standing committees: Executive, Audit; Management Development
and Compensation; and Nominating and Governance. All the
committees except the Executive Committee function under written
charters which outline the respective authority, membership,
meetings, duties and responsibilities.
On December 5, 2005 FII consolidated its four banking
subsidiaries into a single wholly-owned bank named Five Star
Bank headquartered in Warsaw, NY. Under the consolidation plan
the Board of Directors of FII also serves as the Board of
Directors of Five Star Bank, and the compensation, audit and
governance functions of the Five Star Bank Board were delegated
to the appropriate committees of the FII Board. To implement
this process, the charters of the FII Audit, Management
Development and Compensation, and Nominating and Governance
Committees were revised.
The Audit Committee reviews the general scope of the audit
conducted by our independent auditors and matters relating to
our financial reporting, internal control systems and credit
quality. In performing its function, the Audit Committee meets
separately with representatives of the independent auditors,
internal auditors, loan review firm and senior management. In
2005, the Audit Committee held seven meetings. The Audit
Committee members are Barton P. Dambra, Chairman,
John R. Tyler, Jr. and Joseph F. Hurley.
Mr. Dambra is the required audit committee financial
expert and is independent as defined in the
Securities and Exchange Commission rules.
The Management Development and Compensation Committee is
responsible for making recommendations to the Board of Directors
with respect to the compensation of our executive officers,
establishing policies relating to our overall compensation
plans, practices and employee benefits, and overseeing
management development and succession plans. The Committee also
administers our Management Stock Incentive Plan. The Management
Development and Compensation Committee members are Samuel M.
Gullo, Chairman, James E. Stitt and Susan R. Holliday.
In 2005, the Management Development and Compensation Committee
held ten meetings.
6
The Nominating and Governance Committee is charged with
assisting the Board of Directors in identifying qualified
individuals to become directors, determining membership on Board
committees and addressing corporate governance issues. The
Nominating and Governance Committee members are John R.
Tyler, Jr., Chairman, James H. Wyckoff, Susan R.
Holliday and John E. Benjamin. Each of the committee members is
considered independent under the Nasdaq rules. In
2005, the Nominating and Governance Committee held eight
meetings. The committees charter is available on
FIIs website at www.fiiwarsaw.com. The Nominating
and Governance Committee will consider nominations made by
shareholders or directors which are timely received pursuant to
our By-laws. The evaluation process will include, but not be
limited to, determining (i) whether the nominee would be
independent, and (ii) that the nominee fits the
Boards then current needs for diversity, geographic
distribution and professional expertise. Written nominations
should be directed to our Director of Human Resources. The
Nominating and Governance Committee will evaluate all nominees
on the same basis, provided that current directors may be
evaluated solely on the basis of their record of performance as
an FII director.
In 2005, FII paid each non-employee director $10,000 as an
annual retainer, a fee of $1,200 for each meeting of the Board
of Directors and a fee of $750 for each committee meeting
attended. In addition, FII paid the committee chairmen an
additional fee of $800 for each committee meeting attended. The
Lead Director was paid an additional annual retainer of $15,000.
The ad-hoc Special Committee formed in 2005 consisting of Robert
N. Latella and Thomas P. Connolly as Co-Chairmen were each paid
an additional annual retainer of $20,000. The annual grants of
1,000 nonqualified stock options to each non-employee director
in May 2005 were at an exercise price of $18.29 and vest equally
in three annual installments beginning in May 2006. Non-employee
directors who were also directors at our subsidiaries were
granted 200 nonqualified stock options in February 2005 at an
exercise price of $21.05 also with a three-year vesting period.
Eligible non-employee directors whose service began on a date
other than the date of the Annual Meeting of Shareholders
received a pro rata nonqualified stock option grant.
In 2006, FII will pay non-employee director annual retainer and
meeting fees as in 2005. The Audit Committee chairman will
receive an additional $5,000 annual retainer fee and the
Chairman of the Board will receive an additional $30,000 annual
retainer fee. The Chairman of the Board will also receive $3,000
for each meeting of the Board of Directors. For their service as
directors of Five Star Bank, the Chairman of the Board will
receive an annual retainer fee of $30,000 and all other
non-employee directors will receive an annual retainer fee of
$5,000. In the event Five Star Bank Board or committee meetings
are held on a different day than a FII meeting, fees will be
paid in accordance with the fee schedule for FII meetings. FII
will continue to grant non-employee directors 1,000 shares
of nonqualified stock options annually vesting over a three-year
period. Non-employee directors who are also directors of Five
Star Bank will be granted 1,000 shares of nonqualified
stock options at the time of the annual organizational meeting.
The exercise price of the options will be the fair market
7
value of the common stock at the time of the grant. The Chairman
of the Board has also been provided the use of a Company owned
vehicle.
In 2005, the Company paid a law firm and a consultant
approximately $22,000 for advice to certain officers and
directors of its National Bank of Geneva subsidiary, including
Peter G. Humphrey, regarding potential enforcement actions
by the Office of the Comptroller of the Currency.
STOCK OWNERSHIP
The following table sets forth information, based upon
representations by the entities, believed by FII to be the
beneficial owners of more than 5% of its outstanding common
stock.
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Name |
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Address |
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Number of Shares |
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Percent of Class(6) |
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Five Star Bank
(Held in various trust/fiduciary capacities)
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55 North Main St
Warsaw, NY 14569 |
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843,464 |
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7.34% |
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JPMorgan Chase Bank,
Gail C. Humphrey and David G. Humphrey, as co-trustees
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1 Chase Square
Rochester, NY 14643 |
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588,712 |
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5.12% |
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The following table sets forth information, as of March 10,
2006, with respect to the beneficial ownership of FIIs
common stock (including presently exercisable options) by
(a) each of the continuing directors and nominees,
(b) the continuing Named Executive Officers
specified in the Summary Compensation Table, and (c) all
directors and executive officers of FII as a group.
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Number of | |
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Number of | |
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Number of | |
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Shares | |
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Shares | |
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Shares | |
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of Common | |
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of Vested | |
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Beneficially | |
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Percent of | |
Name |
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Stock | |
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Options(1) | |
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Owned | |
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Class(6) | |
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Peter G. Humphrey
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294,707 |
(2) |
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105,207 |
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399,914 |
(2) |
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3.48 |
% |
Barton P. Dambra
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10,354 |
(3) |
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6,200 |
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16,554 |
(3) |
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* |
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Samuel M. Gullo
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4,284 |
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5,351 |
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9,635 |
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* |
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John R. Tyler, Jr.
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2,234 |
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4,600 |
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6,834 |
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* |
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Joseph F. Hurley
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987 |
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1,015 |
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2,002 |
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* |
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James H. Wyckoff
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356,577 |
(4) |
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5,067 |
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361,644 |
(4) |
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3.15 |
% |
John E. Benjamin
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835 |
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2,600 |
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3,435 |
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* |
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8
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Number of | |
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Number of | |
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Number of | |
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Shares | |
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Shares | |
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Shares | |
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of Common | |
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of Vested | |
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Beneficially | |
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Percent of | |
Name |
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Stock | |
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Options(1) | |
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Owned | |
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Class(6) | |
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Susan R. Holliday
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6,835 |
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2,000 |
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8,835 |
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* |
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Karl V. Anderson, Jr.
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1,211 |
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400 |
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1,611 |
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* |
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Robert N. Latella
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273 |
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0 |
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273 |
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* |
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Thomas P. Connolly
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273 |
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0 |
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273 |
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* |
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Erland E. Kailbourne
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0 |
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0 |
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0 |
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0 |
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James T. Rudgers
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1,250 |
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2,020 |
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3,270 |
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* |
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Thomas D. Grover
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500 |
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6,956 |
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7,456 |
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|
* |
|
Ronald A. Miller
|
|
|
5,440 |
|
|
|
16,740 |
|
|
|
22,180 |
|
|
|
* |
|
Directors and executive officers as a group (18 persons)
|
|
|
1,531,009 |
(5) |
|
|
160,948 |
|
|
|
1,691,957 |
(5) |
|
|
14.72 |
% |
|
|
(1) |
Represents stock options exercisable as of March 10, 2006. |
(2) |
Includes 64,000 shares held by trusts over which,
Mr. Humphrey, as trustee, exercises voting and disposition
powers and 20,400 shares owned by Mr. Humphreys
spouse. |
(3) |
Includes 1,070 shares held by Mr. Dambras spouse
and daughter. |
(4) |
Includes 66,567 shares held by Mr. Wyckoffs
spouse. |
(5) |
Includes 843,464 shares held by Five Star Bank as Trustee
in various trust/ fiduciary capacities. |
(6) |
The percent of class assumes the exercise of all vested options
held by FII directors and executive officers and, therefore, on
a pro forma basis, 11,495,822 shares of common stock
outstanding. |
9
STOCK PERFORMANCE GRAPH
The Stock Performance Graph compares the cumulative total return
on FIIs common stock against the cumulative total return
of the NASDAQ Stock Market Index of U.S. Stocks and the SNL
Securities L.C. (SNL) $1 Billion
$5 Billion Bank Asset Size Index, for the period of
December 31, 2000 through December 31, 2005. The graph
assumes that $100 was invested on December 31, 2000 in
FIIs common stock and the indices, and that all dividends
were reinvested.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Period Ending | |
|
|
| |
Index |
|
12/31/00 | |
|
12/31/01 | |
|
12/31/02 | |
|
12/31/03 | |
|
12/31/04 | |
|
12/31/05 | |
| |
Financial Institutions, Inc.
|
|
|
100.00 |
|
|
|
76.16 |
|
|
|
225.40 |
|
|
|
222.66 |
|
|
|
188.55 |
|
|
|
162.47 |
|
|
NASDAQ Composite
|
|
|
100.00 |
|
|
|
79.18 |
|
|
|
54.44 |
|
|
|
82.09 |
|
|
|
89.59 |
|
|
|
91.54 |
|
|
SNL $1B-$5B Bank Index
|
|
|
100.00 |
|
|
|
121.50 |
|
|
|
140.26 |
|
|
|
190.73 |
|
|
|
235.40 |
|
|
|
231.38 |
|
Source: SNL Financial LC, Charlottesville, VA
©
2006
10
AUDIT COMMITTEE REPORT
The Audit Committee of the Company assists the Board of
Directors in its general oversight of the Companys
financial reporting process, internal controls and audit
functions. The Audit Committee is comprised of independent
members, including a financial expert, as defined by the
applicable Nasdaq rules, and operates under a written charter
adopted by the Board of Directors. The Committee reviews and
assesses the adequacy of its charter on an annual basis. The
Audit Committee Charter is attached as Appendix A.
Management is responsible for the Companys internal
controls and financial reporting process. The Companys
independent registered public accounting firm, KPMG LLP
(KPMG), is responsible for performing an independent
audit of the Companys consolidated financial statements in
accordance with the standards of the Public Company Accounting
Oversight Board (United States) and to issue a report thereon.
The Audit Committees responsibility is to monitor and
oversee the financial reporting and audit processes.
In connection with these responsibilities, the Companys
Audit Committee met with management and the independent
accountants to review and discuss the Companys
December 31, 2005 consolidated financial statements. The
Audit Committee also discussed with the independent accountants
the matters required by Statement on Auditing Standards
No. 61 (Communication with Audit Committees). The Audit
Committee received written disclosures from the independent
accountants required by Independence Standards Board Standard
No. 1 (Independence Discussions with Audit Committees) and
considered the compatibility of non-audit services with
KPMGs independence.
I. AUDIT FEES
Fees billed by KPMG for professional services rendered in
connection with the audits of the Companys consolidated
financial statements included in the Companys
Form 10-K and the
limited reviews of the interim consolidated financial statements
included in the Companys
Forms 10-Q were
$633,000 for fiscal year ended December 31, 2005 and
$883,485 for fiscal year ended December 31, 2004.
II. AUDIT RELATED
FEES
Audit-related services consist of audits of the Companys
broker-dealer subsidiarys financial statements, financial
statements of employee benefit plans and regulatory compliance
procedures. These fees were $36,000 for fiscal year ended
December 31, 2005 and $33,000 for fiscal year ended
December 31, 2004.
11
Tax Fees
Tax fees consist of tax compliance and tax advisory services.
These fees were $67,540 for the fiscal year ended
December 31, 2005 and $45,645 for the fiscal year ended
December 31, 2004.
All Other Fees
No additional fees than reported as audit fees, audit related
fees and tax fees were billed by KPMG for the fiscal years ended
December 31, 2005 and December 31, 2004.
Procedures have been adopted that require Audit Committee
pre-approval of all permissible services to be performed by the
independent accountant, including the fees and other
compensation to be paid; certain routine additional professional
services not to exceed $10,000 per quarter may be performed
at the request of the Company. The additional professional
services include tax assistance, research and compliance,
assistance in research of accounting literature, and assistance
in due diligence activities. A listing of the additional
services provided to the Company each quarter, if any, is
provided to the Companys Audit Committee at the first
scheduled meeting after the end of the quarter. Reporting of
these services is a standing agenda item for each Audit
Committee meeting. The 2005 fees which were not pre-approved
were related to tax research and consultation in the amount of
$17,540. This represents approximately 26% of the tax fees and
2.4% of the total fees.
Based upon the Audit Committees discussions with
management and the independent accountants, and its review of
the information described above, the Audit Committee recommended
that the Board of Directors include the audited consolidated
financial statements in the Companys Annual Report on
Form 10-K for the
year ended December 31, 2005, to be filed with the
Securities and Exchange Commission.
AUDIT COMMITTEE
Barton P. Dambra, Chairman
John R. Tyler, Jr.
Joseph F. Hurley
12
COMPENSATION OF EXECUTIVE OFFICERS
MANAGEMENT DEVELOPMENT
AND COMPENSATION
COMMITTEE REPORT
The Management Development and Compensation Committee
(Committee), which serves as the Compensation Committee of the
Company, is composed entirely of independent directors as
defined by the Nasdaq rules. Responsibilities of the Committee
include:
|
|
|
|
|
Approving the design of the compensation program for the
Companys executives that includes: |
Base salary and
benefits,
Short-term incentive
cash compensation, and
Long-term stock
option and restricted stock programs.
|
|
|
|
|
Establishing policies relating to overall compensation practices
and employee benefits. |
In designing these programs, the Committee focuses on several
important goals:
|
|
|
|
|
Aligning the interests of executives with shareholders
goals of maximizing long-term share value and return. |
|
|
|
Attracting, retaining and motivating high-performing executives
in the most cost-efficient manner. |
|
|
|
Creating a high-performing and satisfying workplace. |
The Companys compensation program reflects a mix of stable
and at risk compensation. The Committee believes that this
structure fairly rewards executives and aligns their interests
with those of shareholders in an efficient manner.
During 2005, executives joined the Company to lead new business
units created in anticipation of consolidating the charters of
the Companys four subsidiary banks. The Committee
recommended that the Company no longer use employment
agreements, but instead provide change of control agreements to
key executives. Change of control agreements were entered into
with certain Company executives in June 2005.
Mr. Humphreys employment agreement provided for an
automatic 3-year
renewal on June 25, 2005, however, he requested that his
employment agreement not be renewed, but rather replaced with a
change of control agreement similar to those provided to other
Company executives.
13
The Committee recognized that changes in organizational
structure would impact reporting lines and roles and
responsibilities for certain management and executive employees,
and potentially impact their compensation. Therefore, in August
2005, the Committee engaged an independent compensation
consulting firm, Milliman Consultants, to study the
Companys executive and director compensation plans.
Milliman compared Company compensation plans for executives and
directors with a select peer group of 14 publicly traded banks
and thrifts. The peer group ranged from $1.5 billion to
$2.9 billion in assets, had a similar number of branch
offices, and a comparable mix of loan and deposit products.
Executive Compensation
Base Salary. The independent compensation study
determined that the Companys base salaries for executives
fell within the normal range of competitive salaries for like
positions, and that the Companys salary administration
program was effective. The Committee intends that salaries be
set approximately at peer medians while accounting for size,
cost of living differences and organizational performance.
Year-to-year increases
in base salary depend upon prior year performance, determined
through a formal evaluation process. Merit increases are based
on the individuals performance rating and the
executives placement within the salary range for the
position. For 2005, senior executives salaries were
increased by an average of 2.5%. For 2006, senior
executives salaries were increased by an average of 3.6%,
which recognizes salary adjustments to certain executives who
have assumed additional responsibilities.
Incentive Compensation. The compensation study concluded
that the levels of cash incentives used by the Company were
within market levels. The Companys Senior Management
Incentive Compensation Plan provides senior executives with
incentive cash compensation based upon the attainment of
critical short-term goals that the participant can influence.
Senior executives receive bonus compensation at year-end, based
upon the Companys performance and individual performance
against goals established at the beginning of the year. Because
Company financial targets under the Plan were not achieved in
2005, Companys senior executives, Messrs. Rudgers,
Grover and Miller did not receive bonus compensation for 2005.
2004 bonus plan compensation for executives was reduced by 30%
versus 2003.
In order to recognize the efforts of the senior executives named
above to significantly improve the Companys financial
performance in 2006, the Committee has created an enhanced
incentive for them, based on attainment of certain earnings per
share targets at June 30, July 31 and
September 30, 2006. To the extent the Company achieves at
least eighty percent of the earnings per share target at each
measurement date, bonuses will be paid in an amount prorated to
the per cent of target achievement up to a maximum of 100% of
the incentive opportunity.
For 2006, the Companys annual incentive program has been
re-designed to reward executives and employees at all job
levels. Performance targets will be determined
14
annually, however, at least eighty percent of the earnings per
share target must be achieved before any incentives are paid.
Annual incentives will identify, by job level and function,
goals that will link to the overall business plan and Company
objectives. The incentive will be based upon the employees
level within the Company and the quality and degree of
achievement of individual, team and Company goals. An individual
performance multiplier may be used to adjust incentives,
positively or negatively.
Stock Options. To encourage growth in shareholder value,
the Company grants senior executives stock options. The
Management Stock Incentive Plan, which was approved by the
shareholders, is intended to motivate and retain key executives
who are in a position to substantially affect the long-term
success of the Company. The Committee believes that stock
options, which provide value to participants, only when the
Companys shareholders benefit from stock price
appreciation, are an important component of aligning the
interests of executives with those of the Companys
shareholders. Management stock options vest over a four-year
period.
In 2005 the Committee approved nonqualified stock options to the
named executives shown on page 18.
Stock Ownership Requirements. In order to align the
interests of executives and directors with the interests of
shareholders, the Committee approved stock ownership
requirements for senior executives and directors effective
January 1, 2005. At its December 2005 meeting, the
Committee amended the level of stock ownership for executives.
Beginning January in the year after employment, the CEO of the
Company would be expected to achieve stock ownership, over a
five year period, equal in value to one times base salary, and
all other senior executives must achieve stock ownership, over a
five year period, of at least $50,000. Until the required
ownership is achieved, the participant is required to retain at
least 75% of any net shares acquired through the Management
Stock Incentive Plan. Under the stock ownership guidelines,
non-employee directors must achieve stock ownership, over a five
year period, equal in value to at least $50,000.
Directors Compensation. When compared with the same
peer group used in the executive and director compensation
study, Board and Committee equity compensation was determined to
be somewhat below market. Therefore, annual stock option grants
to non-employee directors will remain at 1,000, and in addition,
Company directors will receive 1,000 options annually for
serving as Five Star Bank directors. Payment of directors
travel expenses to attend meetings will be limited to travel
from outside the Western New York area. Additional changes to
directors compensation are summarized on page 7.
Chief Executive Officer. In accordance with its charter,
the Committee reviews and approves the Companys goals
relevant to the chief executive officers compensation.
Mr. Humphreys compensation is determined generally in
the same manner as other senior executives, as described above,
but with particular focus on overall company performance versus
financial targets. The Committee also measures
Mr. Humphreys
15
personal performance based on input from his direct reports and
evaluations from the Board of Directors, covering a number of
specific categories pertinent to his leadership position. Using
these criteria, the Committee conducts an annual evaluation of
Mr. Humphreys performance to determine
year-to-year changes in
his base salary and bonus compensation. While the Companys
financial targets for 2005 were not achieved, Mr. Humphrey
was successful in leading initiatives that should positively
affect the Companys long-term financial performance. 2005
objectives were to resolve regulatory issues, reduce the number
of problem loans in the portfolio, restructure the organization
and improve credit administration. By year-end, the
consolidation of the former four banks into the state-chartered
Five Star Bank was achieved. The improvements in the
Companys credit processes and culture, combined with the
addition of new executive staff, and a new organizational
structure should position the Company to improve its
performance. Mr. Humphrey received a 2.5% merit increase
for his 2005 performance, which was consistent with other
Company executives who met individual performance standards in
2005. Mr. Humphrey received no incentive compensation for
2005, and his 2004 bonus compensation was decreased by nearly
48% versus 2003. Along with other senior executive officers,
Mr. Humphrey may be paid an incentive in 2006 if certain
earnings per share targets are achieved. Stock options may be
granted to Mr. Humphrey in 2006, as approved by the
committee.
MANAGEMENT DEVELOPMENT and
COMPENSATION COMMITTEE
Samuel M. Gullo, Chairman
Susan R. Holliday
James E. Stitt
16
SUMMARY COMPENSATION TABLE
The following table sets forth certain information about the
compensation of our Chief Executive Officer and our six other
most highly compensated executive officers (the Named
Executive Officers) in the capacities indicated.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual | |
|
Long-Term | |
|
|
|
|
|
|
Compensation | |
|
Compensation Awards | |
|
|
|
|
|
|
| |
|
|
|
|
|
|
Securities | |
|
|
|
All Other | |
|
|
|
|
|
|
Underlying | |
|
|
|
Compen- | |
Name and |
|
|
|
Salary | |
|
Bonus | |
|
Options/SARS | |
|
Payouts | |
|
sation(1)(2)(3) | |
Principal Position |
|
Year | |
|
($) | |
|
($) | |
|
(#) | |
|
($) | |
|
($) | |
| |
Peter G. Humphrey
|
|
|
2005 |
|
|
|
378,490 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
4,763 |
|
President & Chief Executive |
|
|
2004 |
|
|
|
366,167 |
|
|
|
29,151 |
|
|
|
0 |
|
|
|
0 |
|
|
|
10,318 |
|
Officer of FII |
|
|
2003 |
|
|
|
366,167 |
|
|
|
55,977 |
|
|
|
0 |
|
|
|
0 |
|
|
|
66,370 |
|
|
James T. Rudgers
|
|
|
2005 |
|
|
|
245,024 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
390 |
|
Executive Vice President |
|
|
2004 |
|
|
|
46,178 |
|
|
|
20,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
and Chief of Community |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Banking of FII |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas D. Grover
|
|
|
2005 |
|
|
|
214,423 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
3,500 |
|
Executive Vice President |
|
|
2004 |
|
|
|
200,000 |
|
|
|
30,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
9,335 |
|
and Chief Risk Officer |
|
|
2003 |
|
|
|
151,825 |
|
|
|
35,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
716 |
|
of FII |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas L. McCabe
|
|
|
2005 |
|
|
|
170,238 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
3,148 |
|
Senior Vice President and |
|
|
2004 |
|
|
|
165,390 |
|
|
|
29,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
9,335 |
|
Regional President of Five |
|
|
2003 |
|
|
|
162,831 |
|
|
|
25,361 |
|
|
|
0 |
|
|
|
0 |
|
|
|
3,000 |
|
Star Bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Ronald A. Miller
|
|
|
2005 |
|
|
|
179,423 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
3,250 |
|
Executive Vice President |
|
|
2004 |
|
|
|
165,000 |
|
|
|
22,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
9,335 |
|
and Chief Financial |
|
|
2003 |
|
|
|
146,056 |
|
|
|
18,664 |
|
|
|
0 |
|
|
|
0 |
|
|
|
3,000 |
|
Officer of FII |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jon J. Cooper
|
|
|
2005 |
|
|
|
242,833 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
1,950 |
|
former Senior Vice |
|
|
2004 |
|
|
|
220,222 |
|
|
|
24,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
10,109 |
|
President of FII |
|
|
2003 |
|
|
|
213,623 |
|
|
|
45,756 |
|
|
|
0 |
|
|
|
0 |
|
|
|
31,466 |
|
|
Randolph C. Brown
|
|
|
2005 |
|
|
|
203,894 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
1,012 |
|
former Senior Vice |
|
|
2004 |
|
|
|
193,683 |
|
|
|
13,122 |
|
|
|
0 |
|
|
|
0 |
|
|
|
10,059 |
|
President of FII |
|
|
2003 |
|
|
|
166,701 |
|
|
|
33,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
32,758 |
|
|
|
1 |
Includes, for 2005, matching contributions made by us under our
401(k) plan in the amounts of $3,250, $390, $3,500, $3,148,
$3,250, $1,950 and $1,012 for Messrs. Humphrey, Rudgers,
Grover, McCabe, Miller, Cooper and Brown, respectively. Also
includes the taxable benefit of the endorsement split-dollar
life insurance policies in the amount of $1,513 for life
insurance policies for Mr. Humphrey. |
17
|
|
2 |
Includes, for 2004, matching and additional performance
contributions made by us under our 401(k) plan in the amounts of
$9,335, $9,335, $9,335, $9,335, $9,335 and $9,335, for
Messrs. Humphrey, Grover, McCabe, Miller, Cooper and Brown
respectively. Also includes the taxable benefit of the
endorsement split-dollar life insurance policies in the amounts
of $983, $774, and $724 for life insurance policies for
Messrs. Humphrey, Cooper, and Brown, respectively. |
|
3 |
Includes, for 2003, matching and additional performance
contributions made by us under our 401(k) plan in the amounts of
$3,000, $716, $3,000, $3,000, $3,000, and $3,000, for
Messrs. Humphrey, Grover, McCabe, Miller, Cooper and Brown
respectively. Also includes the entire amount of endorsement
split-dollar life insurance premiums paid by us (including
amounts that will be recovered by us upon payment of the policy
or other events) in the amounts of $50,831, $28,466, and $29,758
for life insurance policies for Messrs. Humphrey, Cooper,
and Brown, respectively. Additionally for Mr. Humphrey the
amount includes $12,539 as consideration for relinquishing his
interest in a previous split dollar insurance policy arrangement. |
STOCK OPTION GRANTS IN LAST FISCAL YEAR
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
|
|
|
|
Potential Realizable Value at | |
|
|
Market Price |
|
|
|
|
|
|
Assumed Annual Rate of | |
|
|
Securities | |
|
% of Total | |
|
Exercise | |
|
($ per share) | |
|
|
|
|
|
Stock Price Appreciation for | |
|
|
Underlying | |
|
Options | |
|
or Base | |
|
if different | |
|
|
|
|
|
Option Term(2) | |
|
|
Options | |
|
Granted to | |
|
Price | |
|
than | |
|
|
|
|
|
|
Granted | |
|
Employees | |
|
($ per | |
|
exercise | |
|
Expiration | |
|
| |
Name |
|
(#) | |
|
in 2005 | |
|
Share) | |
|
price | |
|
Date | |
|
0% ($) | |
|
5% ($) | |
|
10% ($) | |
| |
Peter G. Humphrey
|
|
|
16,659 |
(1) |
|
|
11.63 |
% |
|
$ |
21.05 |
|
|
|
N/A |
|
|
|
2/23/2015 |
|
|
$ |
0 |
|
|
$ |
220,498 |
|
|
$ |
558,732 |
|
|
|
James T. Rudgers
|
|
|
8,081 |
(1) |
|
|
5.64 |
% |
|
$ |
21.05 |
|
|
|
N/A |
|
|
|
2/23/2015 |
|
|
$ |
0 |
|
|
$ |
106,960 |
|
|
$ |
271,046 |
|
|
|
Thomas D. Grover
|
|
|
6,176 |
(1) |
|
|
4.31 |
% |
|
$ |
21.05 |
|
|
|
N/A |
|
|
|
2/23/2015 |
|
|
$ |
0 |
|
|
$ |
81,745 |
|
|
$ |
207,150 |
|
|
|
Douglas L. McCabe
|
|
|
4,170 |
(1) |
|
|
2.91 |
% |
|
$ |
21.05 |
|
|
|
N/A |
|
|
|
2/23/2015 |
|
|
$ |
0 |
|
|
$ |
55,194 |
|
|
$ |
139,867 |
|
|
|
Ronald A. Miller
|
|
|
4,404 |
(1) |
|
|
3.07 |
% |
|
$ |
21.05 |
|
|
|
N/A |
|
|
|
2/23/2015 |
|
|
$ |
0 |
|
|
$ |
58,291 |
|
|
$ |
147,715 |
|
|
|
|
(1) |
Vests in 4 equal installments annually beginning on 2/23/2006. |
|
(2) |
These values are based on assumed rates of appreciation only.
Actual gains, if any, on shares acquired on option exercises are
dependent on the future performance of FIIs common stock.
There can be no assurances that the values reflected in this
table will be achieved. |
18
OPTION EXERCISES IN LAST FISCAL YEAR AND
YEAR END OPTION VALUES
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
|
|
Aggregate | |
|
Number of Securities | |
|
Value of Unexercised | |
|
|
Option | |
|
Underlying Unexercised | |
|
In-The-Money Options | |
|
|
Exercises | |
|
Options of Fiscal Year End | |
|
at Fiscal Year End(1) | |
| |
|
|
Shares | |
|
|
|
|
Acquired | |
|
|
|
|
on | |
|
Value | |
|
|
|
|
Exercise | |
|
Realized | |
|
|
Name |
|
(#) | |
|
($) | |
|
Exercisable | |
|
Unexercisable | |
|
Exercisable | |
|
Unexercisable | |
| |
Peter G. Humphrey
|
|
|
None |
|
|
|
|
|
|
|
97,521 |
|
|
|
27,221 |
|
|
$ |
528,280 |
|
|
$ |
0 |
|
|
James T. Rudgers
|
|
|
None |
|
|
|
|
|
|
|
0 |
|
|
|
8,081 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
Thomas D. Grover
|
|
|
None |
|
|
|
|
|
|
|
3,258 |
|
|
|
10,830 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
Douglas L. McCabe
|
|
|
None |
|
|
|
|
|
|
|
10,875 |
|
|
|
6,795 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
Ronald A. Miller
|
|
|
None |
|
|
|
|
|
|
|
13,900 |
|
|
|
7,888 |
|
|
$ |
51,562 |
|
|
$ |
0 |
|
|
Jon J. Cooper
|
|
|
26,665 |
|
|
$ |
121,053 |
|
|
|
0 |
|
|
|
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
Randolph C. Brown
|
|
|
36,335 |
|
|
$ |
176,570 |
|
|
|
0 |
|
|
|
0 |
|
|
$ |
0 |
|
|
$ |
0 |
|
|
|
|
(1) |
The value of unexercised stock options represents the difference
between the exercise prices of the stock options and the closing
price of FIIs common stock on the NASDAQ national market
on December 31, 2005, which was $19.62 per share. |
BENEFIT PLANS
FII maintains a defined benefit retirement plan that covers all
of our full-and part-time employees who satisfy the eligibility
requirements. Employees are eligible to participate in the plan
if they have completed one year of employment and are at least
21 years of age. The defined benefit plan was amended,
effective December 31, 2003. Normal Retirement Age for a
participant who first participated in the plan prior to
January 1, 2004 continues to be age 62 with
10 Years of Vesting Service, but no later than age 65.
However, participants who first participated in the Plan on or
after January 1, 2004 will have a Normal Retirement Age of
age 65. Under the plan as amended, a participants
normal retirement benefit is equal to:
For Benefit Service accrued prior to January 1, 2004, 1.75%
of the Participants Average Annual Compensation at
termination is multiplied by Years of Benefit Service accrued
prior to January 1, 2004 up to 35 years. For Benefit
Service earned on or after January 1, 2004, 1.50% of the
Participants Average Annual Compensation at termination is
multiplied by Years of Benefit Service accrued on and after to
January 1, 2004, provided that such Years of Benefit
Service shall not exceed the difference between (i) 35 and
(ii) the Participants Years of Benefit Service earned
prior to January 1, 2004. These formulas are increased by
1.25% of the Participants Average Annual Compensation at
termination multiplied by Years of Benefit Service in excess of
35 years.
19
The Plan was modified to change the early retirement reduction
factors. Participants who are 100% vested as of
December 31, 2003, and who remain in the employment of the
Employer until they reach the age of 55, shall have their entire
Early Retirement Benefit determined using the current early
retirement benefit reduction factors (3%).
Participants who are either not 100% vested as of
December 31, 2003, or who do not remain in the employment
of the Employer until they reach the age of 55, shall have their
Early Retirement Benefit determined using the current early
retirement benefit reduction factors (3%) applied to their
Accrued Benefit attributable to service earned as of
December 31, 2003, and using the new early retirement
benefit reduction factors applied to their Accrued Benefit
attributable to service earned on or after January 1, 2004.
For participants who first participated in the plan on or after
January 1, 2004 shall have their entire Early Retirement
Benefit determined using the new early retirement benefit
reduction factors (1/15, 1/30).
Participants with five or more years of service are entitled to
annual pension benefits beginning at their Normal Retirement
Age. If a participant terminates employment with us before
completing five years of service, such person forfeits the right
to receive plan benefits. Total plan expense for 2005, 2004 and
2003 was $1,429,000, $1,323,000, and $1,364,000, respectively,
and the market value of the assets held by the plan at
December 31, 2005 was approximately $22.95 million.
The following table sets forth the estimated plan benefits
payable upon retirement for various levels of compensation and
years of service:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
---------------------------------Years-of-Service--------------- |
Compensation |
|
15 |
|
20 |
|
25 |
|
30 |
|
35 |
|
|
|
|
|
|
|
|
|
|
|
|
$ |
150,000 |
|
|
|
30,171 |
|
|
|
40,228 |
|
|
|
50,285 |
|
|
|
60,342 |
|
|
|
70,399 |
|
|
$ |
175,000 |
|
|
|
35,796 |
|
|
|
47,728 |
|
|
|
59,660 |
|
|
|
71,592 |
|
|
|
83,524 |
|
|
$ |
200,000 |
|
|
|
41,421 |
|
|
|
55,228 |
|
|
|
69,035 |
|
|
|
82,842 |
|
|
|
96,649 |
|
|
$ |
250,000 |
|
|
|
43,671 |
|
|
|
58,228 |
|
|
|
72,785 |
|
|
|
87,342 |
|
|
|
101,899 |
|
|
$ |
300,000 |
|
|
|
43,671 |
|
|
|
58,228 |
|
|
|
72,785 |
|
|
|
87,342 |
|
|
|
101,899 |
|
|
$ |
350,000 |
|
|
|
43,671 |
|
|
|
58,228 |
|
|
|
72,785 |
|
|
|
87,342 |
|
|
|
101,899 |
|
|
$ |
400,000 |
|
|
|
43,671 |
|
|
|
58,228 |
|
|
|
72,785 |
|
|
|
87,342 |
|
|
|
101,899 |
|
|
$ |
450,000 |
|
|
|
43,671 |
|
|
|
58,228 |
|
|
|
72,785 |
|
|
|
87,342 |
|
|
|
101,899 |
|
|
For purposes of determining benefits under the plan,
compensation includes salary and bonus but cannot exceed
$210,000. The benefit computation is based on a life annuity
with a five-year certain. The Social Security Offset (included
in the above figures) is 0.49% times the three-year final
average salary up to covered compensation times the number of
years of creditable service up to 35 years. This offset
assumes a 2005 benefit for a participant of age 65. The
estimated credited years of service for each of the Named
Executive Officers as of December 31, 2005 were as
20
follows: Peter G. Humphrey, 26.417; James T. Rudgers, 0; Thomas
D. Grover, 2.25; Douglas L. McCabe, 4.667; Ronald A. Miller
8.167; Jon J. Cooper, 7.750; and Randolph C. Brown, 13.167.
FII also maintains a contributory profit sharing plan pursuant
to Internal Revenue Code Section 401(k) covering
substantially all employees. At least one year of service is
required to be eligible for employer-matching contributions.
Participants may contribute up to 50% of their compensation to
the plan, subject to IRS limitations. Each year we determine, at
our discretion, the amount of matching contributions. Total plan
expense charged to continuing operations for 2005, 2004, and
2003 was $301,000, $1,112,000, and $267,000, respectively.
Company contributions to the plan on behalf of the Named
Executive Officers are presented in the footnotes to the Summary
Compensation Table on page 17.
EXECUTIVE AGREEMENTS
FII has entered into agreements with seven of its Executive and
Senior Officers providing for continuation of compensation
payments in certain circumstances following a change in
control as defined in the agreements. Summary of the terms
follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
|
|
Compensation | |
|
|
Continuation | |
Effective Date |
|
Officer Name | |
|
Officer Title | |
|
Period | |
| |
June 8, 2005
|
|
|
Peter G. Humphrey |
|
|
President & CEO |
|
|
36 months |
|
June 8, 2005
|
|
|
James T. Rudgers |
|
|
Exec. VP & Chief of Community Banking |
|
|
24 months |
|
June 8, 2005
|
|
|
Ronald A. Miller |
|
|
Exec. VP & Chief Financial Officer |
|
|
24 months |
|
June 8, 2005
|
|
|
Thomas D. Grover |
|
|
Exec. VP & Chief Risk Officer |
|
|
24 months |
|
June 8, 2005
|
|
|
Martin K. Birmingham |
|
|
Sr. VP & Regional President/Commercial Market Executive |
|
|
12 months |
|
September 7, 2005
|
|
|
John J. Witkowski |
|
|
Sr. VP & Regional President/Retail Banking Executive |
|
|
12 months |
|
January 3, 2006
|
|
|
George D. Hagi |
|
|
Exec. VP & Chief Risk Officer |
|
|
24 months |
|
21
The agreements require FII to continue to pay the executives
their base salary plus average incentive compensation for the
prior two years.
INDEPENDENT AUDITORS
KPMG LLP has served as the independent auditors of FII since
1995. Representatives of KPMG LLP are expected to be present at
the Annual Meeting. They will be given an opportunity to make a
statement if they desire to do so and will be available to
respond to appropriate questions.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Our directors, executive officers and many of our substantial
shareholders and their affiliates are also customers.
Affiliates include corporations, partnerships and
other organizations in which they are officers or partners, or
in which they and their immediate families have at least a 10%
interest. During 2005, our subsidiary bank, Five Star Bank, made
loans in the ordinary course of business to many of our
directors, officers, principal shareholders and their
affiliates. On December 31, 2005, the aggregate principal
amount of loans to the FII directors, named executive officers
and their affiliates was $1,452,568. Loans outstanding by Five
Star Bank to certain officers, directors or companies in which
they have 10% or more beneficial ownership (including officers
and directors of FII as well as its subsidiaries) approximated
$2,007,000 at December 31, 2005, of which $155,000 were
identified as impaired and on nonaccrual status. Loans made by
Five Star Bank to officers, directors or companies in which they
have a 10% or more beneficial interest (including officers and
directors of FII as well as its subsidiaries) were made in the
ordinary course of business on substantially the same terms,
including interest rate and collateral, as comparable
transactions with other customers. Loans to directors, executive
officers and substantial shareholders are subject to limitations
contained in the Federal Reserve Act, which requires that such
loans satisfy certain criteria. We expect to have such
transactions or transactions on a similar basis with our
directors, executive officers, principal shareholders and their
associates in the future.
Peter G. Humphrey and James H. Wyckoff are first cousins.
During 2005 the Company engaged the firm of K&K West, Inc.,
of which director Erland E. Kailbourne was a consultant, to
provide management consulting services. Payments made to K&K
West, Inc. in 2005 totaled $18,237.
22
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING
COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934
requires FIIs directors and executive officers and persons
who own more than 10% of a registered class of FIIs equity
securities to file with the U.S. Securities and Exchange
Commission reports of transactions in and ownership of FII
common stock. Officers, directors and greater than 10%
shareholders are required by SEC regulations to furnish FII with
copies of all Section 16(a) forms they file. Based solely
on review of the copies of such reports and representations that
no other reports are required, all Section 16(a) filing
requirements applicable to its officers, directors and greater
than 10% beneficial owners were complied with during the fiscal
year ended December 31, 2005 except that James H. Wyckoff
and Patrick C. Burke each filed two late reports, and John E.
Benjamin, Robert N. Latella, Thomas P. Connolly and Gary M.
Rougeau each filed one late report, each of which covered one
transaction.
SHAREHOLDER PROPOSALS
Any proposal which an FII shareholder wishes to have considered
by the Board of Directors for inclusion in FIIs proxy
statement for a forthcoming meeting of shareholders must be
submitted on a timely basis and meet the requirements of the
Securities Exchange Act and FIIs By-laws. Proposals for
the 2007 annual meeting will not be deemed to be timely
submitted unless they are received by FII, directed to the
President and Chief Executive Officer of FII, at its principal
executive offices, not later than December 4, 2006.
Management proxies will be authorized to exercise discretionary
voting authority with respect to any other matters unless FII
receives such notice thereof at least 45 days prior to the
date of the Annual Meeting.
Shareholders may communicate with the Board of Directors or any
individual director by sending such communication to the
attention of the Corporate Secretary of FII who will forward all
such communication to the Board or the individual directors.
OTHER MATTERS
The FII Board of Directors knows of no other matters to be
presented at the meeting. However, if any other matters properly
come before the meeting, the persons named in the enclosed proxy
will vote on such matters in accordance with their best judgment.
The cost of solicitation of proxies will be borne by FII. In
addition to solicitation by mail, some officers and employees of
FII may, without extra compensation, solicit proxies personally
or by telephone or telegraph and FII will request brokerage
houses, nominees, custodians and fiduciaries to forward proxy
materials to beneficial owners and will reimburse their expenses.
23
To the extent permitted under the Rules of the Securities and
Exchange Commission, the information presented in this Proxy
Statement under the captions Audit Committee Report,
Management Development and Compensation Committee
Report, and Stock Performance Graph shall not
be deemed to be soliciting material, shall not be
deemed filed with the SEC and shall not be incorporated by
reference in any filing by FII under the Securities Exchange Act
of 1934, as amended, whether made before or after the date
hereof and irrespective of any general incorporation language in
any such filing.
SHAREHOLDERS MAY RECEIVE A COPY OF FIIS ANNUAL REPORT
ON FORM 10-K FILED
WITH THE SECURITIES AND EXCHANGE COMMISSION WITHOUT CHARGE ON
REQUEST TO THE CORPORATE SECRETARY, FINANCIAL INSTITUTIONS,
INC., 220 LIBERTY STREET, WARSAW, NEW YORK 14569.
April 3, 2006
24
Appendix A
FINANCIAL INSTITUTIONS, INC.
BOARD OF DIRECTORS
AUDIT COMMITTEE CHARTER
I. AUTHORITY and PURPOSE
|
|
|
The Board of Directors of Financial Institutions, Inc.
(FII) has established the Audit Committee to assist
the Board in fulfilling its oversight and fiduciary
responsibilities over FII and its subsidiaries (collectively,
the Company). The Board of FIIs subsidiary,
Five Star Bank, has delegated to FIIs Audit Committee all
audit committee functions on behalf of Five Star Bank. The
primary roles of the Audit Committee are to: |
|
|
|
Serve as an independent and objective party to monitor the
financial reporting process and system of internal controls. |
|
|
Review and assess the performance of the internal audit
department and the independent accountants (independent auditor). |
|
|
Monitor the independent auditors qualifications,
independence and performance. |
|
|
Monitor compliance by the Company with legal and regulatory
requirements. |
|
|
Monitor managements risk assessment programs and risk
management policies. |
|
|
Provide an open forum for communication among the independent
auditor, financial and senior management, the internal audit
department, and the Board of Directors. |
|
|
|
The Audit Committee shall have the authority to fund its
activities as it determines. |
|
|
The Audit Committee will fulfill its roles by carrying out the
duties and responsibilities as described in Section IV. |
II. COMPOSITION
|
|
|
The Audit Committee shall be comprised of 3 or more directors as
determined by the Board, each of whom shall be
independent, as defined by the |
25
|
|
|
National Association of Securities Dealers (NASD) and the
Securities and Exchange Commission (SEC), and free from any
relationship that, in the opinion of the Board, would interfere
with the exercise of his or her independent judgment as a member
of the Committee. All members of the Committee must be
financially literate at the time of appointment. At least one
member of the Committee shall be deemed an audit committee
financial expert, or the Company will provide the required
disclosure that the Committee does not include such an expert,
as required by the SEC. |
III. MEETINGS
|
|
|
The Audit Committee will meet at least four times annually, or
more frequently as circumstances warrant. Meetings shall allow
for independent and separate discussions with the independent
auditor, senior management and the internal audit personnel as
deemed necessary to ensure candid and open communication. |
IV. DUTIES and
RESPONSIBILITIES
|
|
|
The following are the specific areas and actions that the Audit
Committee is responsible for: |
|
|
|
The selection, evaluation, replacement, compensation and
oversight of the work of the independent auditor, considering
its independence and effectiveness. |
|
|
The evaluation of the independent auditors adherence to
independence requirements, partner rotation requirements and
lead partner performance. |
|
|
The evaluation of permissibility of all services to be performed
by the independent auditor, as well as pre-approval of those
engagements deemed to be allowable, including the fees and other
compensation to be paid (for both audit and non audit services),
in accordance with the established pre-approval procedures. |
|
|
The review and approval of the scope of the annual audit with
the independent auditor. |
|
|
Providing oversight of management and the Risk Management
Committee with respect to SarbanesOxley certifications and
reports regarding internal controls over financial reporting. |
|
|
The review and discussion with management and the independent
auditor of the quarterly financial statements and earnings
releases prior to filing |
26
|
|
|
of its Form 10-Q,
including the results of the independent auditors review
of the quarterly financial statements. |
|
|
The review and discussion with management and the independent
auditor of the annual audited financial statements, including
disclosures to be made in managements discussion and
analysis, and recommendations to the Board as to whether the
audited financial statements should be included in the
Form 10-K. |
|
|
Periodically reviewing and discussing the adequacy and
effectiveness of the disclosure controls and procedures and
managements reports thereon. |
|
|
Reviewing and discussing with management critical accounting
policies and critical accounting estimates. |
|
|
Preparing a report for inclusion in the proxy statement that
confirms that the committee has: |
|
|
|
|
|
Reviewed and discussed with management the annual financial
statements, including any report, opinion or review rendered by
the independent auditor. |
|
|
|
Discussed the matters that are required to be communicated by
Statement on Auditing Standards No. 61 (SAS 61),
Communication with Audit Committees with the
independent auditor. |
|
|
|
Received the written disclosures and the letter from the
independent auditor on independence matters as required by
Independence Standards Board Standard Number 1. |
|
|
|
Discussed independence issues with the independent auditor. |
|
|
|
Recommended to the Board of Directors that the audited financial
statements be filed with the SEC. |
|
|
|
The review and update of the Committees charter annually,
and publication of the charter in the proxy statement at least
every three years, or in the next proxy statement after any
significant amendment to the charter. |
|
|
The review of recommendations made by regulators and independent
auditors and the monitoring of managements response to
such recommendations. |
|
|
Discussion of the coordination of audit effort with the internal
auditor and independent auditor to assure completeness of
coverage, reduction of redundant work, and the effective use of
audit resources. |
27
|
|
|
The review and approval of the scope of the internal audit
activities, the audit plan and personnel needs, on an annual
basis. |
|
|
The review of internal audit reports and managements
remedial responses as warranted. |
|
|
Recommending to the Board of Directors the selection,
re-appointment and/or termination of independent external loan
review entities, considering their independence and
effectiveness. |
|
|
The review and approval of the scope of the external loan
review, as well as the fees and other compensation to be paid. |
|
|
The review of the reports issued by the external loan review
entity along with any management responses to such reports. |
|
|
The review and pre-approval of the engagement and compensation
of any other public accounting firm, technology experts, or
similar consultants employed for the purpose of the issuance of
audit reports, risk management tests, or related work,
considering their independence and effectiveness, as well as the
approval of the fees and other compensation to be paid.
Authority may be delegated to the committee chairperson to grant
pre-approvals within an approved limit, provided that decisions
shall be presented to the full Audit Committee at its next
scheduled meeting. |
|
|
As required by the listing standards, approve and communicate
policies prohibiting related party transactions unless they are
first reviewed and approved by the Audit Committee. |
|
|
The review with management and the Risk Management Committee of
the relevant risk exposures faced by the Company, including
those related to legal and regulatory compliance, and the
procedures and policies in place to manage these exposures.
Reviewing codes of conduct applicable to officers, directors and
employees and monitoring disclosure of all waivers. |
|
|
Establishing procedures for receiving, retaining and handling
complaints regarding accounting, internal accounting controls or
auditing matters, and the confidential, anonymous submission by
employees of concerns regarding questionable accounting or
auditing matters. |
|
|
Seeking, in the Committees sole discretion and authority,
appropriate third party expert advice and approving the related
fees and terms; including legal counsel opinions, when matters
of a significant and |
28
|
|
|
material nature arise that cannot be resolved in the normal
course of business. |
|
|
Reporting Committee activities/actions to the Board of Directors
at each meeting of the Board following a Committee meeting, and
reviewing annually its charter and the Committees
performance, and reporting the results to the Board of Directors. |
|
|
Performing any other activities consistent with this charter,
by-laws and governing law, as the Committee or the Board of
Directors deems necessary or appropriate. |
|
|
Revised 12/30/2005 |
29
ANNUAL MEETING OF SHAREHOLDERS OF
FINANCIAL INSTITUTIONS, INC.
May 3,
2006
PROXY VOTING INSTRUCTIONS
MAIL - Date, sign and mail your proxy card in the
envelope provided as soon as possible.
- OR -
TELEPHONE
- Call toll-free 1-800-PROXIES
(1 -800-776-9437) from any touch-tone telephone
and follow the instructions. Have your proxy card
available when you call.
- OR -
INTERNET - Access www.voteproxy.com and
follow the on-screen instructions. Have your proxy
card available when you access the web page.
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COMPANY NUMBER
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ACCOUNT NUMBER |
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You may enter your voting instructions at 1-800-PROXIES or www.voteproxy.com up until 11:59 PM
Eastern Time the day before the cut-off or meeting date.
ê Please detach along perforated line and mail in the envelope provided IF
you are not voting via telephone or the Internet.
ê
THE BOARD OF DIRECTORS RECOMMENDS THAT SHAREHOLDERS VOTE FOR PROPOSAL 1.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE.
PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN
HERE x
1. Election of Directors:
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NOMINEES: |
o
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FOR ALL NOMINEES
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¡
Karl V. Anderson, Jr.
¡ Erland E. Kailboume
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WITHHOLD AUTHORITY
FOR ALL NOMINEES
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¡
Robert N. Latella ¡
John R. Tyler, Jr. |
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o
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FOR ALL EXCEPT
(See instructions below) |
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INSTRUCTION:
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To withhold authority to vote for
any individual nominee(s), mark FOR ALL EXCEPT
and fill in the circle next to each nominee you wish to withhold, as
shown here: l |
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To change the address on your account, please check the box
at right and indicate your new address in the address space
above. Please note that changes to the registered name(s) on
the account may not be submitted via this method.
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In accordance with their judgment in connection with the transaction of such
other business, if any, as may properly come before the meeting. |
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS. THIS PROXY WHEN PROPERLY
EXECUTED WILL BE VOTED IN THE MANNER DIRECTED HEREIN BY THE UNDERSIGNED SHAREHOLDER. IF
NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR THE ELECTION OF DIRECTORS AS SET FORTH IN THE PROXY STATEMENT.
PLEASE COMPLETE, DATE, SIGN AND RETURN IN THE ENCLOSED ENVELOPE
*** YOUR PROXY VOTE IS IMPORTANT ***
No matter
how many shares you own, please sign, date and mail your proxy now,
even if you plan to attend the meeting.
It is important that you vote so that FII will not have to bear the unnecessary
expense of another solicitation of proxies.
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Signature of Shareholder
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Date:
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Signature of Shareholder
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Date: |
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Note:
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Please sign exactly as your name or
names appear on this Proxy. When shares are held jointly, each holder
should sign. When Signing as executor, administrator, attorney,
trustee or guardian, please give full title as such. If the signer is
a corporation, please sign full corporate name by duly authorized officer, giving
full title as such. If signer is a partnership, please sign in partnership name by authorized person. |
Proof
#1
FINANCIAL INSTITUTIONS, INC.
ANNUAL MEETING OF SHAREHOLDERS
May 3, 2006
The undersigned hereby appoints Peter G. Humphrey, Ronald A. Miller, and Sonia M.
Dumbleton or any of them, with full powers of substitution, attorneys and proxies to represent the
undersigned at the Annual Meeting of Shareholders of FII to be held on May 3, 2006 and
at any adjournment or adjournments thereof, with all the power which the undersigned would possess
if personally present, and to vote as set forth on the reverse all shares of stock which the
undersigned may be entitled to vote at said meeting, hereby revoking any earlier proxy for said
meeting.
(Continued and to be signed on the other side.)
14475